Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) # A 73495
Purpose: Maintenance & Repair For Heavy Duty Vehicles (Class 5 Or Higher, Over 15,000 LBS., GVWR)
Entity Name(s)/Address(s): Jenson & Mitchell Inc., 50 Branford Street, Newark, New Jersey 07114
Contract Amount: $200,000.00
Funding Source: City of Newark Budget(s) Department(s) of Engineering, Neighborhood & Recreational Services and the Water & Sewer Utilities Budget/Open Ended
Contract Period: Upon Authorization by Municipal Council - February 28, 2013 inclusive of extensions
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
(Additional Information:
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WHEREAS, the City of Newark through its Purchasing Director wishes to utilize the Maintenance & Repair for Heavy Duty Vehicles (Class 5 or Higher, Over 15,000 LBS. GVWR) contract to purchase products or services from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A: 11-12; and
WHEREAS, the following vendor(s), have been awarded a state contract award for the purchase of Maintenance & Repair for Heavy Duty Vehicles (Class 5 or Higher, Over 15,000 LBS. GVWR) respectively, for the period commencing adoption of this resolution to February 28, 2013, inclusive of any subsequent extension to the term of the state contract.
# A 73495 Jenson & Mitchell Inc., 50 Branford Pl., Newark, NJ 07114
WHEREAS, the Purchasing Director recommends the utilization of this state contract award on the grounds that it provides Maintenance & Repair for Heavy Duty Vehicles (Class 5 or Higher, Over 15,000 LBS. GVWR) according to specifications required by the Departments of Engineering, the Water & Sewer Utilities and Neighborhood & Recreational Services, as needed; and
WHEREAS, the total cost for the purchase of Maintenance & Repair for Heavy Duty Vehicles (Class 5 or Higher, Over 15,000 LBS. GVWR) is expected not to exceed $200,000.00; and
WHEREAS, usage of this contract provides chassis preventive maintenance for heavy duty vehicles; and
WHEREAS, the Chief Financial Officer will certify the availability of funds before the order is placed.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29 the Municipal Council authorizes the Purchasing Director to utilize contract # A 73495 with Jenson & Mitchell Inc., 50 Branford Street, Newark, New Jersey 07114 to provide MAINTENANCE & REPAIR FOR HEAVY DUTY VEHICLES (CLASS 5 OR HIGHER, OVER 15,000 LBS. GVWR) for the period commencing from the adoption of this resolution to February 28, 2013, inclusive of any subsequent extensions to the term of this state contract.
2. There shall be no amendment of this resolution without the approval of the Municipal Council.
3. There shall be no advance payment on this state contract in accordance with N.J.S.A. 40A: 5-16. Funds for these purchases are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(c).
4. This contract is awarded as an open-ended contract under N.J.A.C. 5:30-5.3(c) and pursuant to N.J.A.C. 5:30-5.5(d) (2). Certification of Availability of Funds shall be executed by purchase order each time an order is placed and charged against this contract. This contract shall not exceed $200,000.00 inclusive of subsequent extensions to the term of contract by the state.
5. This contract complies with Local Pay-to-Play, N.J.S.A. 19:44A-20.5 as a state contract award and constitutes a fair and open procedure.
6. The Purchasing Director shall forthwith file a duly executed copy of the contract in the Office of the City Clerk.
7. If required by the State Law, the City Clerk shall provide the appropriate notice of the award to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes usage of a state contract awarded to Jenson & Mitchell Inc., to provide for the purchase of Maintenance & Repair for Heavy Duty Vehicles (Class 5 or Higher, Over 15,000 LBS. GVWR) for the period commencing from the adoption of this resolution to February 28, 2013, inclusive of any subsequent extensions to the term, at a cost not to exceed $200,000.00.