Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) # T3074 17DPP00116-Heavy Duty Regenerative Air Street Sweeper with Twin Gutter Brooms, Mounted on Truck Chassis
Purpose: To purchase (2) Two 2018 Street Sweepers, Heavy Duty Package
Entity Name(s)/Address(s): Bucks County International, Inc., 134 Old Oxford Valley Road, Langhorne, Pennsylvania 19067
Contract Amount: $538,554.50
Funding Source: Trust Account: Urban Development Action Grant Fund: 027; 48040; B2018
Contract Period: Commencing from the adoption of this resolution by the Municipal Council until the date of complete delivery.
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
On delivery purchase, the purchase order(s) pursuant to N.J.S.A. 40A:11-2(21) is the contract supported by the authorizing resolution
body
WHEREAS, the City of Newark through its Supervising Procurement Specialist, QPA, wishes to utilize the # T3074 17DPP00116-Heavy Duty Regenerative Air Street Sweeper with Twin Gutter Brooms, Mounted on Truck Chassis contract, to purchase products or services from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A: 11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq., and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the City wishes to utilize this contract with the following vendor, Bucks County International, Inc., 134 Old Oxford Valley Road, Langhorne, Pennsylvania 19067 commencing adoption of this resolution until the date of complete delivery; and
WHEREAS, the Supervising Procurement Specialist, QPA, recommends the utilization of this state contract award on the grounds that it provides Heavy Duty Regenerative Air Street Sweepers with Twin Gutter Brooms, Mounted on Truck Chassis according to specifications required by the City of Newark, Department of Public Works; and
WHEREAS, the total cost for the purchase of (2) Two 2018 Street Sweepers, Heavy Duty Package is expected not to exceed $538,554.50.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq. and N.J.A.C. 5:34-7.29, the Supervising Procurement Specialist, QPA, is authorized to utilize State Contract # T3074 17DPP00116-Heavy Duty Regenerative Air Street Sweeper with Twin Gutter Brooms, Mounted on Truck Chassis, for the City of Newark, for the period commencing upon approval of this resolution by Municipal Council until the date of complete delivery.
2. All purchases, purchase orders and other related documentation shall be in accordance with the relevant State Contract, State of New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement/Three Party Agreement (if applicable) as contained in the State Contract Documentations and Agreements.
3. There shall be no amendment of this resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this State contract in accordance with N.J.S.A. 40A: 5-16.
5. Funds for the purchase of these vehicles are encumbered on Purchase Order number NW027-0000003377, Fund: NW027, Account 48040, Budget Reference B2018, in the amount of $538,554.50. This contract shall not exceed $538,554.50.
6. This contract complies with Local Pay-to-Play, N.J.S.A. 19:44A-20.5 as a State contract award and constitutes a fair and open procedure.
7. The Supervising Procurement Specialist, QPA, is forthwith filing a duly executed copy of the encumbering purchase orders with this resolution, in the Office of the City Clerk.
8. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such authorization, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes usage of State contract # T3074 17DPP00116 award to Bucks County International, Inc., 134 Old Oxford Valley Road, Langhorne, Pennsylvania 19067, to provide for the purchase of (2) Two 2018 Street Sweeper, Heavy Duty Package, for the period commencing from the adoption of this resolution until the date of complete delivery, at a cost not to exceed $538,554.50.