Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) T-0099 Vehicles, Automobiles, Sedans/Crossover
Purpose: To Purchase Seven (7) 2018 Ford Fiesta S Vehicles
Entity Name(s)/Address(s): Chas S. Winner, Inc., dba Winner Ford, 250 Berlin Road, Cherry Hill, New Jersey 08034
Contract Amount: Amount not to exceed $96,152.00
Funding Source: 2018 Budget/ Fire Trust Fund: NW026-46300-B2018
Contract Period: Upon approval by Municipal Council, upon delivery not to exceed June 8, 2018
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( X) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This is a one-time purchase; the contract comprises the Purchase Order and the resolution.
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WHEREAS, the City of Newark (hereinafter, “City”) through its Supervising Procurement Specialist, QPA, wishes to utilize State Term Contract, T-0099, Vehicles, Automobiles, Sedans/Crossover awarded to Chas S. Winner, Inc., dba Winner Ford, 250 Berlin Road, Cherry Hill, New Jersey 08034 under Contract # 86921, to purchase seven (7) 2018 Ford Fiesta S vehicles pursuant to the New Jersey Cooperative Purchasing Program 1-NJCP, promulgated by N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A:11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State Contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State Contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the City wishes to utilize this State Term Contract, T-0099, Vehicles, Automobiles, Sedans/Crossover awarded to Chas S. Winner, Inc., dba Winner Ford, 250 Berlin Road, Cherry Hill, New Jersey 08034 under contract #86921 for the purchase of seven (7) 2018 Ford Fiesta S vehicles upon approval of this resolution by the Municipal Council until the date of complete delivery, not to exceed June 08, 2018; and
WHEREAS, the Supervising Procurement Specialist, QPA, recommends the utilization of this state contract award on the grounds that it provides Vehicles, Automobiles, Sedans/Crossover according to specifications required by the City of Newark’s Department of Public Safety; and
WHEREAS, usage of this contract will provide seven (7) 2018 Ford Fiesta S vehicles at a cost of $96,152.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Supervising Procurement Specialist, QPA, is authorized to utilize State Term Contract, T-0099, Vehicles, Automobiles, Sedans/Crossover awarded to Chas S. Winner, Inc., dba Winner Ford, 250 Berlin Road, Cherry Hill, New Jersey 08034 under Contract #86921, to purchase seven (7) 2018 Ford Fiesta S vehicles, on behalf of the City of Newark’s Department of Public Safety, for the period commencing upon the approval of this resolution by the Municipal Council until the date of complete delivery, not to exceed June 8, 2018.
2. All purchases, purchase orders and other related documentation shall be in accordance with the relevant State Contract, State of New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement/Three Party Agreement (if applicable) as contained in the State contract documentations and agreements.
3. There shall be no amendment of this resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this State Contract in accordance with N.J.S.A. 40A:5-16.
5. Funds for the purchase of these vehicles are encumbered on Purchase Order #0000003039 Fund: NW026-46300-B2018. This contract purchase shall not exceed $96,152.00.
6. This contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5 as a State contract award and constitutes a fair and open procedure.
7. The Purchasing Division shall forthwith file a duly executed copy of the contract(s) attached hereto, in the Office of the City Clerk, if applicable. The contract comprises the attached Notice of Award, the Purchase Order and this resolution.
8. If required by State Law, the City Clerk shall provide the appropriate usage of this notice of award of this contract to the State Comptroller, no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Supervising Procurement Specialist, QPA, to utilize State Term Contract, T-0099, Vehicles, Automobiles, Sedans/Crossover awarded to Chas S. Winner, Inc., dba Winner Ford, 250 Berlin Road, Cherry Hill, New Jersey 08034 under Contract #86921, to provide the City of Newark, Department of Public Safety with seven (7) 2018 Ford Fiesta S Vehicles for the period commencing from the adoption of this resolution by the Municipal Council of the City of Newark, upon complete delivery, not to exceed June 8, 2018, at a cost of $96,152.00.