Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Paint, Painting Tools and Supplies
Entity Name(s)/Address(es):
1. Continental Hardware, Inc.,400 Delancy Street, Newark,
New Jersey 07105
2. Duncan Hardware Holdings., 776 West side Ave, Jersey City,
New Jersey 07306
3. The Sherwin-Williams Company, 101 W Prospect Ave. NW,
Cleveland, Ohio 44115
Contract Amount: Not to Exceed $402,000.00
Funding Source: 2025 Budget Department of Engineering, Division of Traffic and Signals/ NW-011-110-83720-B2025/ Department of Public Works, Division of Public Buildings NW011-060-0604-83370-B2025/ Department of Water and Sewer Utilities NW037-750-7502-83370-B2026
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months commencing upon fully executed contract
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This Resolution authorizes the City of Newark to enter a contract with vendors to provide Paint Painting Tools, and Supplies to the City’s Department of Public Buildings, Division of Sanitation, Department of Engineering, Division of Traffic and Signals, and the Department of Water and Sewer Utilities.
Advertisement Date: November 12, 2025
Number of Bids Downloaded: Twenty (20)
Number of Bids Received: Three (3)
body
WHEREAS, on November 12, 2025, the City of Newark (the “City”) through its Qualified Purchasing Agent (“QPA”) advertised to solicit bids to provide Paint, Painting Tools and Supplies for the City’s Department of Public Buildings, Division of Sanitation, Department of Engineering, Division of Traffic and Signals, and the Department of Water and Sewer Utilities, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City’s electronic procurement portal to provide broader access and download capability to potential bidders; and
WHEREAS, on November 25, 2025, the Division of Central Purchasing received twenty (20) downloads and three (3) bids in response to this advertisement; and
WHEREAS, the Department of Public Buildings, Division of Sanitation, Department of Engineering, Division of Traffic and Signals, , and the Department of Water and Sewer Utilities recommended that a multiple award be made to Continental Hardware, Inc.,400 Delancy Street, Newark, New Jersey 07105, Duncan Hardware Holdings., 101 W Prospect NW, Cleveland, Ohio 44115,and The Sherwin-Williams Company, 226 Talmadge Road, Edison, New Jersey 08817, as responsive and responsible bidders to provide Paint, Painting Tools, and Supplies to the City of Newark; and
WHEREAS, The QPA, concurs with the recommendation from the Department of Engineering, Division of Traffic, and Signals, Department of Public Buildings and Sanitation, Department of Water and Sewer Utilities that a multi award be to Continental Hardware, Inc.,400 Delancy Street, Newark, New Jersey 07105, Duncan Hardware Holdings., 776 West side Ave, Jersey City, New Jersey 07306, and The Sherwin-Williams Company, 101 W Prospect Ave NW, Cleveland, Ohio 44115, and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidders consented to holding their bids beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, Business Administrator, and/or the Qualified Purchasing Agent (“QPA”), are hereby authorized to enter into and execute a contract with: Continental Hardware, Inc.,400 Delancy Street, Newark, New Jersey 07105, to provide line items 21, 24,32,39,41,43,44,49,50,51,52,57,58,59,60,61,62,63,64,66,67,68, Duncan Hardware Holdings., 776 West side Ave, Jersey City, New Jersey 07306, to provide line items 2, 17,30,42,47,62,70, and The Sherwin-Williams Company, 101 W Prospect NW, Cleveland, Ohio 44115, to provide line items 1,3,4,5,6,7,8,9,10,11,12,13,14,16,18,19,20,22,23,25,26,27,28,29,33,34,35,36,37,38,40,45,46,48,53,54,55,63,65,69, to provide Paint, Painting Tools and Supplies for the City of Newark’s Department of Public Buildings, Division of Sanitation, Department of Engineering, Division of Traffic and Signals, and the Department of Water and Sewer Utilities, whose bids were received on the advertised due date and determined to be the responsive and responsible bidders in accordance with the bid specifications.
2. The term of the Contract will be established for a period twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15, start date to commence upon fully executed contract.
3. There shall be no amendments or changes of this Contract without the approval of the Municipal Council by Resolution.
4. There shall be no advance payment on this Contract in accordance with N.J.S.A. 40A:5-16. Funds for 2026 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d) (2).
5. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this Contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b) (2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: NW-011-110-1107-83721-B2025/Department of Engineering, Division of Traffic and Signals/Department of Water and Sewer UtilitiesNW-037-750-7502-83370-B2026/ Department of Public Works, Division of Public Buildings/ NW-011-060-0604-83370-B2025. This Contract shall not exceed Four Hundred Two Thousand Dollars and Zero Cents ($402,000.00) for a period not to exceed twenty-four (24) consecutive months for three (3) vendors.
6. The QPA shall file a copy of the Resolution and duly executed copy of the Contract in the Office of the City Clerk.
7. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor and/or his designees, the Business Administrator, Qualified Purchasing Agent, to enter into and execute contract with Continental Hardware, Inc.,400 Delancy Street, Newark, New Jersey 07105, Duncan Hardware Holdings., 776 West side Ave, Jersey City, New Jersey 07306, The Sherwin-Williams Company, 101 W Prospect Ave NW, Cleveland, Ohio 44115, to provide Paint, Painting Tools and Supplies for the City’s Departments of Public Works, Division of Public Buildings, Department of Engineering, Division of Traffic and Signals, and the Department of Water and Sewer Utilities at an amount not to exceed Four Hundred Two Thousand Dollars and Zero Cents ($402,000.00) for a period of Twenty-four (24) consecutive months for Three (3) vendors commence upon a fully executed contract.