Title
Dept/ Agency: Engineering
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract
Purpose: Street Paving - Citywide Streets 2024
Entity Name: JA Alexander, Inc.
Entity Address: 130-158 JFK Drive North, Bloomfield, New Jersey 07003
Contract Amount: Not to exceed $866,784.29
Funding Source: 2024 Budget/Department of Engineering, Division of Traffic and Signals/Fund NW011, Dept. 110, Div. 1107, Activity A, Acct #71930, B2024
Contract Period: 365 consecutive calendar days from the date of the issuance of a formal written Notice to Proceed
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
2024 Budget allocation in the amount of $866,784.29.
Bids Solicited: May 19 and 22, 2024
Bids Received: Three (3)
Bids Rejected: Zero (0)
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WHEREAS, the City of Newark, Department of Engineering, Division of Traffic and Signals (the "City"), advertised for receipt of bids on May 19th and the 22nd of 2024, for street paving for Contract #2024-05, Citywide Streets 2024 Paving Project; and
WHEREAS, on May 19, 2024, the City provided vendors who picked up a bid with Addendum #1; and
WHEREAS, on June 4, 2024, the City received three (3) bids for Contract #2024-05, Citywide Streets 2024 Paving Project in the City of Newark; and
WHEREAS, based on a review of the bids, the Acting Director of the Department of Engineering desires to accept the bid proposal submitted by the lowest responsive and responsible bidder, JA Alexander, Inc., 130-158 JFK Drive North, Bloomfield, New Jersey 07003 and enter into and execute Contract #2024-05, Citywide Streets 2024 Paving Project, for the total bid amount not to exceed Eight Hundred Sixty-Six Thousand Seven Hundred Eighty-Four Dollars and Twenty-Nine Cents ($866,784.29).
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, the Acting Director of the Department of Engineering, are hereby authorized on behalf of the City of Newark to accept the bid proposal submitted by the lowest responsive and responsible bidder, JA Alexander, Inc., 130-158 JFK Drive North, Bloomfield, New Jersey 07003, and enter into and execute Contract #2024-05, Citywide Streets 2024 for street paving in the City of Newark, for the total bid amount not to exceed Eight Hundred Sixty-Six Thousand Seven Hundred Eighty-Four Dollars and Twenty-Nine Cents ($866,784.29).
2. Attached hereto is a Certification of Funds from the Director of the Department of Finance of the City of Newark which states: (1) that there are available sufficient legally appropriated funds in the amount of Eight Hundred Sixty-Six Thousand Seven Hundred Eighty-Four Dollars and Twenty-Nine Cents ($866,784.29) for the purpose set forth hereinabove; and (2) that the line appropriation of the Official Budget which shall be charged is as follows:
Fund Department Division Account# Budget Yr.
011 110 1107 71930 B2024
3. No changes to this contract are allowed without prior Municipal Council approval.
4. A fully executed copy of the contract shall be filed in the Office of the City Clerk by the Acting Director of the Department of Engineering.
5. This contract is to be completed within a period of (365) consecutive calendar days from the date of the issuance of a formal written Notice to Proceed by the Acting Director of the Department of Engineering.
6. The public bidding process under the New Jersey Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq., complies with the Fair and Open Process of the State of New Jersey Local Unit Pay-to-Play Law, N.J.S.A. 19:44A-20.5, et seq.
7. If required by State Law, the City Clerk shall provide the appropriate Notice of the Award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, the Acting Director of the Department of Engineering, to accept the bid proposal submitted by the lowest responsive and responsible bidder, JA Alexander, Inc., 130-158 JFK Drive North, Bloomfield, New Jersey 07003, and enter into and execute Contract #2024-05, Citywide Streets 2024 for street paving in the City of Newark, for the total bid amount not to exceed $866,784.29. This contract is to be completed within a period of (365) consecutive calendar days from the issuance of a formal written Notice to Proceed by the Acting Director of the Department of Engineering.