Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To purchase Curb and Valve Boxes and Accessories.
Entity Name(s)/Address(s): Core and Main LP, 660 State Highway 23, Pompton Plains, New Jersey 07444
Contract Amount: Not to exceed $180,000.00
Funding Source: 2021 Budget/Department of Water and Sewer Utilities/Business Unit: NW037, Dept. 750, Div./Proj. 7502, Account #83740, Budget Ref. B2021
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months commencing upon fully executed contract
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract will provide the Department of Water and Sewer Utilities with curb valve boxes and accessories.
First Advertisement Date: June 9, 2021
Bids Solicited: Five (5)
Bids Received: One (1)
Bids Rejected: One (1)
Second Advertisement: July 8, 2021
Bids Solicited: Eleven (11)
Bids Received: One (1)
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WHEREAS, on June 9, 2021, the City of Newark through its Purchasing Agent, QPA (the “City”), advertised to solicit bids for contractors to provide Curb and Valve Boxes and Accessories for the Department of Water and Sewer Utilities, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s Procurement Now Portal website to provide broader access and download capability to potential bidders; and
WHEREAS, via the ProcureNow portal five (5) bid proposal packages were downloaded by prospective vendors following the date of advertisement; and
WHEREAS, on June 24, 2021, the Division of Central Purchasing received one (1) bid in response to this advertisement; and
WHEREAS, the bid was rejected due to the vendor’s failure to submit the required bid documents; and
WHEREAS, on July 8 2021, the City of Newark through its Purchasing Agent, QPA, re-advertised to solicit bids for contractors to provide Curb and Valve Boxes and Accessories for the Department of Water and Sewer Utilities, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s Procurement Now Portal website to provide broader access and download capability to potential bidders; and
WHEREAS, via the ProcureNow portal eleven (11) bid proposal packages were downloaded by prospective vendors following the date of advertisement; and
WHEREAS, on July 22, 2021, the Division of Central Purchasing received one (1) bid in response to this advertisement; and
WHEREAS, the Director of the Department of Water and Sewer Utilities recommended that a single award be made to: Core and Main LP, 660 State Highway 23, Pompton Plains, New Jersey 07444, the only responsive and responsible bidder, and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendation from the Director of Water and Sewer Utilities that a single award be made to: Core and Main LP, 660 State Highway 23, Pompton Plains, New Jersey 07444, the only, responsive and responsible bidder per line item commodity, per year; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding their bid beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, the Business Administrator, are hereby authorized to enter into and execute a contract with Core and Main LP, 660 State Highway 23, Pompton Plains, New Jersey 07444 to receive line items #1, 2, 3,5, 6, 7, 8, 9, 10, 11, 12, 13 and 14 for pricing table 1, to provide Curb Valve Boxes and Accessories for the City’s Department of Water and Sewer Utilities, whose bid was received on the advertised due date and determined to be the only responsive and responsible bidder per line item commodity per year in accordance with the bid specifications. The term of the contract will be established for a period to be established and not to exceed twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15 to commence on the date the contract is executed, at a cost not to exceed One Hundred and Eighty Thousand Dollars and Zero Cents ($180,000.00). No bids were received for pricing table 2.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by Resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2021 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d)(2).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: NW037-750-7502-83740-B2021/Department of Water and Sewer Utilities, covering the amount or the order. This contract shall not exceed One Hundred Eighty Thousand Dollars and Zero Cents ($180,000.00) for a period to be established and not to exceed twenty-four (24) consecutive months for one (1) vendor with the start date of the contract commencing upon contract execution.
5. The Purchasing Agent, QPA, shall file a copy of this Resolution and the duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, the Business Administrator, to enter into and execute a contract with Core and Main LP, 660 State Highway 23, Pompton Plains, New Jersey 07444 to provide Curb and Valve Boxes and Accessories to the City’s Department of Water and Sewer Utilities at a cost not to exceed $180,000.00 for a period to be established and not to exceed twenty-four (24) consecutive months with the start date commencing upon contract execution.