Title
Dept/ Agency: Engineering
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Award of contract to lowest responsible bidder
Purpose: Renovation of the Ironbound Hockey Rink, 226 Rome Street, Newark, NJ 07105
Entity Name: ARCO Construction Group (ARCO Electrical Contractors, Inc.)
Entity Address: 22-24 South Seventh Street, Elizabeth NJ 07202
Contract Amount: $402,424.32
Funding Source: City of Newark, Department of Engineering
Contract Period: One (1) year after issuance of a formal Notice to Proceed
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids Solicited: 12
Bids Received: 04
Bids Rejected: 02
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WHEREAS, on January 2, 2012, the Department of Engineering, City of Newark, advertised for the receipt of bids for Contract #01-2012 Renovation of the Ironbound Hockey Rink, 226 Rome Street,, Newark, NJ 07105, pursuant to the Local Public Contracts Laws, N.J.S.A. 40A:11-1 et seq.; and
WHEREAS, on February 2, 2012, the scheduled date for the public opening of bids, four (4) bids were received for Contract #01-2012; and
WHEREAS, after a review of bids, it was determined that the apparent, lowest bidder, IBN Construction Corp. 49 Herman Street, Newark, NJ 07105, failed to submit a Consent of Surety, a mandatory document required to be submitted at the time of the bid opening, requiring rejection of the bid proposal because it was materially defective; and
WHEREAS, ARCO Construction Group (ARCO Electrical Contractors, Inc.), 22-24 South Seventh Street, Elizabeth, NJ 07202, was the lowest responsible bidder, despite a mathematical error, with a submitted bid proposal totaling an amount not to exceed $402,424.32 (Four Hundred Two Thousand, Four Hundred Twenty-Four Dollars and Thirty-Two Cents) (base bid of $355,674.42 + $46,749.90 for allowances + alternate one (1)); and
WHEREAS, it is recommended by Weston Solutions, consultant to the project, to award the contract to ARCO Construction Group (ARCO Electrical Contractors, Inc.), 22-24 South Seventh Street, Elizabeth, NJ 07202, the lowest, responsible bidder; and
WHEREAS, the Director of the Department of Engineering desires to accept the bid proposal and execute Contract #01-2012 Renovation of the Ironbound Hockey Rink, 226 Rome Street, Newark, NJ, with ARCO Construction Group (ARCO Electrical Contractors, Inc.), 22-24 South Seventh Street, Elizabeth, NJ 07202, for an amount not to exceed $402,424.32 (Four Hundred Two Thousand, Four Hundred Twenty-Four Dollars and Thirty-Two Cents) (base bid of $355,674.42 + $46,749.90 for allowances + alternate one (1)); and
WHEREAS, the Director of Finance has certified that there is presently an amount of $402,424.32 identified and certified as available for this project.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Director of the Department of Engineering, are hereby authorized on behalf of the City of Newark to award a public works contract (#1-2012) to the lowest responsible bidder, ARCO Construction Group (ARCO Electrical Contractors, Inc.), 22-24 South Seventh Street, Elizabeth, NJ 07202, and execute Contract #01-2012 Renovation of the Ironbound Hockey Rink, 226 Rome Street, Newark, NJ 07105, for an amount not to exceed $402,424.32 (Four Hundred Two Thousand, Four Hundred Twenty-Four Dollars and Thirty-Two Cents) (base bid of $355,674.42 + $46,749.90 for allowances + alternate one (1)).
2. Attached hereto are the certification of funds issued by the Chief Financial Officer, City of Newark, which states that there are available sufficient legally appropriated funds for the purposes set forth hereinabove. A copy of the certification of funds shall be filed in the Office of the City Clerk together with this Resolution by the Director of the Department of Engineering.
3. No modifications or amendments to the contract are allowed without prior Municipal Council approval.
4. A fully executed copy of the contract shall be filed in the Office of the City Clerk by the Director,Department of Engineering.
5. The term of this contract is one (1) year after issuance of a formal 'Notice to Proceed' by the Director, Department of Engineering or his/her designee.
6. The public bidding process pursuant to the Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq., complies with the award requirements under the 'Fair and Open' process of the State of New Jersey Local Unit Pay-to-Play Law, N.J.S.A. 19:44A-20.5, et seq. and is in compliance with the City of Newark Executive Order and Pay-to-Play (MEO-07-0001).
7. No payments may be made in advance of services pursuant to N.J.S.A. 40A:5-16.
8. Funds for this contract in the amount of $402,424.32 are provided from:
Fund NW045, Department 007, Project 07CX0, Account 94710, Budget Year B2007.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Director of the Department of Engineering, to award a public works contract (#01-2012) to the lowest responsible bidder, ARCO Construction Group (ARCO Electrical Contractors, Inc.), 22-24 South Seventh Street, Elizabeth, NJ 07202, and execute Contract #01-2012 Renovation of the Ironbound Hockey Rink, 226 Rome Street, Newark, NJ 07105, for an amount not to exceed $402,424.32 (base bid of $355,674.42 + $46,749.90 for allowances + alternate one (1),) This project is to be completed within one (1) year after the issuance of a formal 'Notice to Proceed' by the Director of Engineering.