Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To purchase Corporation Curb Stops, Couplings and Hitches.
Entity Name(s)/Address(s):
1.) Atlantic Plumbing Corp., 702 Joline Avenue, Long Branch, New Jersey 07740,
2.) Brent Material Company, 325 Columbia Turnpike, Suite 308, Florham Park, New Jersey 07932; and
3.) Core & Main, LP, 61 Gross Avenue, Edison, New Jersey 08837
Contract Amount: $160,000.00
Funding Source: 2020 Budget/Department of Water and Sewer Utilities/NW037-750-7502-83730-B2020
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months
Contract Basis: (X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
To purchase Corporation Curb Stops, Couplings and Hitches for the Department of Water and Sewer Utilities.
Advertisement Date: October 8, 2019
Number of Bids Solicited: Seven (7)
Number of Bids Received: Five (5)
Number of Bids Rejected: Two (2)
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WHEREAS, on October 8, 2019, the City of Newark (the “City”), through its Purchasing Agent, QPA, advertised to solicit bids for contractor(s) to provide Corporation Curb Stops, Couplings and Hitches, to the Department of Water and Sewer Utilities, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also distributed seven (7) bid proposal packages to the prospective vendors following the date of advertisement; and
WHEREAS, the Division of Central Purchasing also published the bid package on the City of Newark’s website to provide broader access and download capability to potential bidders; and
WHEREAS, on October 24, 2019, five (5) bids were received in response to this advertisement; and
WHEREAS, during resolution review Corporation Counsel deemed two (2) of the vendors bid submissions to be non-responsive. Capitol Supply Construction Products, Inc. did not complete the Addenda Acknowledgement form and Raritan Group, Inc., submitted both a vendor survey and a bid package, which the City’s Corporation Counsel considered a conflict and felt the vendor could not submit an accurate prices.
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendations from both the Corporation Counsel and the Director of the Department of Water and Sewer Utilities that a multiple award be made to: 1) Atlantic Plumbing Corp., 702 Joline Avenue, Long Branch, New Jersey 07740; 2) Brent Material Company, 325 Columbia Turnpike, Suite 308, Florham Park, New Jersey 07932; and 3) Core & Main, LP, 61 Gross Avenue, Edison, New Jersey 08837, the responsive and responsible bidders to provide, Corporation Curb Stops, Couplings and Hitches to the City; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the bidders consented to holding prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Agent, QPA, are hereby authorized to enter into a multiple contract with: 1) Atlantic Plumbing Corp., 702 Joline Avenue, Long Branch, New Jersey 07740, to receive line items #3, 7, 23, 24, 25, 26, 33, 38, 52, 53, 54, 55, 56, 60, 63, 110, 111, 114, 117, 118, 119, 126, 133 and 137 and 140.for year one and year two, line items# 10, 11, 12,42, 43, 44, 45, 46, 47, 48 49, 50, 61, 64, 65, 66 and 12 and 67 for year one (1) only and line items #62, for year two (2), only; 2) Brent Material Company, 325 Columbia Turnpike, Suite 308, Florham Park, New Jersey 07932, to receive line items #102, 103, 104, 105, 106, 107, 109, 112, 120, 121, 123, 124, 125, 128 and130 for year one (1) and year two (2) and line items #99, 115, 116 and 129 for year one (1) only; and 3) Core & Main, LP, 61 Gross Avenue, Edison, New Jersey 08837, to receive line items #1, 2, 4, 5, 6, 8, 9, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 27, 28, 29, 30, 31, 32, 34, 35, 36, 39, 40, 51, 59, 68, 69, 70, 71, 72, 73, 74, 75, 76, 77, 78, 79, 80, 81, 82, 83, 84, 85, 86, 87, 88, 89, 90, 91, 92, 93, 94, 95, 96, 97, 98, 100, 101, 108, 113, 131, 132, 134, 135, 136, 138 , 139 , 141, 142, 143 and 144 for years one (1) and two (2) and line item# 62 for year one (1) only and line items # 10, 11, 12, 42, 43, 44, 45, 46, 47, 48, 49, 50, 61, 64, 65, 66, 67, 99, 115, 116 and 129 for year two (2) only, to provide Corporation Curb Stops, Couplings and Hitches, whose bids were received on the advertised due date and determined to be the responsive and responsible bidders in accordance with the bid specifications. There were no bid prices for line items# 37, 41, 57, 58 and 122. The term of the contract will be established for a period not to exceed a twenty-four (24) consecutive month term, pursuant to N.J.S.A. 40A:11-15.2.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2020 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, for Account Code Lines: NW037, 750, 7502, 83730, B2020-Department of Water and Sewer Utilities, covering the amount of the order. This contract shall not exceed One Hundred and Sixty Thousand Dollars and Zero Cents ($160,000.00) for a period to be established not to exceed twenty-four (24) consecutive months, for three (3) vendors.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Purchasing Agent, QPA.
6. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Purchasing Agent, QPA, to enter into and execute a multiple contract with: 1) Atlantic Plumbing Corp., 702 Joline Avenue, Long Branch, New Jersey 07740; 2) Brent Material Company, 325 Columbia Turnpike, Suite 308, Florham Park, New Jersey 07932; and 3) Core & Main, LP, 61 Gross Avenue, Edison, New Jersey 08837, for the City of Newark, at a cost not to exceed One Hundred and Sixty Thousand Dollars and Zero Cents ($160,000.00), for a period to be established and not to exceed twenty-four (24) consecutive months.