Title
Dept./ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Street Maintenance: Snow and Ice Removal Services for Tertiary Streets, Salt-Sand Spreading.
Entity Name(s)/Address(es):
1) AOL Trucking and Carting, Inc. 76 Riverside Avenue, Newark, New Jersey 07104; and
2) Lampley Landscaping and Snow Removal, LLC, East Orange, New Jersey 07018
Contract Amount: Not to exceed $5,000,000.00
Funding Source: 2021 Budget/Department of Public Works, Division of Sanitation/NW011-060-0605-71920-B2021
Contract Period: To be established for a period not to exceed thirty-six (36) consecutive months commencing upon fully executed contract
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This contract will provide the City of Newark’s Department of Public Works, Division of Sanitation with Street Maintenance Snow and Ice Removal Services and Salt-Sand Spreading for Tertiary Streets.
Advertisement: October 20, 2021
Bid Downloaded: Eleven (11)
Bid Received: Two (2)
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WHEREAS, on October 20, 2021, the City of Newark through its Purchasing Agent, QPA (the “City”) , advertised to solicit a bid for contractors to provide Snow and Ice Removal Services for Tertiary Streets, Salt-Sand Spreading for the Department of Public Works, Division of Sanitation, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the Bid package on the City of Newark’s new electronic procurement portal to provide a broader access and download capability to potential bidders; and
WHEREAS, on November 4, 2021, the Division of Central Purchasing received two (2) bids in response to this advertisement; and
WHEREAS, the Director of the Department of Public Works recommended that a dual Award be made to: 1) AOL Trucking and Carting, Inc., 76 Riverside Avenue Newark, New Jersey 07104; and 2) Lampley Landscaping and Snow Removal, LLC, East Orange, New Jersey, 07018; the responsive and responsible bidders; and
WHEREAS, the Purchasing Agent concurs with the recommendation from the Director of the Department of Public Works, that a dual Award be made to: 1) AOL Trucking and Carting, Inc. 76 Riverside Avenue, Newark, New Jersey 07104; and 2) Lampley Landscaping and Snow Removal, LLC, East Orange, New Jersey, 07018; the responsive and responsible bidders; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidders consented to holding their prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, the Business Administrator, are hereby authorized to enter into and execute a contract with: 1) AOL Trucking and Carting, Inc., 76 Riverside Ave. Newark, New Jersey 07104; and 2) Lampley Landscaping and Snow Removal, LLC, East Orange, New Jersey, 07018; to provide Snow and Ice Removal Services for Tertiary Streets, Salt-Sand Spreading for the City of Newark, Department of Public Works, Division of Sanitation, whose bids was received on the advertised due date and determined to be the responsive and responsible bidders in accordance with the bid specifications. The term of the contract will be established for thirty-six (36) consecutive months, pursuant to N.J.S.A. 40A:11-15.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2020 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: NW011-060-0605-71920 B2021, 2021 Budget/Department of Public Works, Division of Sanitation. This contract shall not exceed Five Million Dollars and Zero Cents ($5,000,000.00) for two (2) vendors for thirty-six (36) consecutive months commencing upon fully executed contract.
5. A duly executed copy of the contract shall be filed in the executed copy of this contract in the Office of the City Clerk, Purchasing Agent, QPA.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, the Business Administrator, to enter into and execute a contract with: 1) AOL Trucking and Carting, Inc., 76 Riverside Avenue, Newark, New Jersey 07104; and 2) Lampley Landscaping and Snow Removal, LLC, East Orange, New Jersey 07018, to provide Snow and Ice Removal Services for Tertiary Streets, Salt-Sand Spreading for the Department of Public Works, Division of Sanitation at the cost not to exceed $5,000,000.00 for two (2) vendors for thirty-six (36) consecutive months commencing upon fully executed contract.