Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: (X) Ratifying (X) Authorizing (X) Amending
Type of Service: First Amendment to Resolution 7R1-b (S/AS) January 30, 2018, to (increase the contract amount by $44,827.50 and add the Department of Health and Community Wellness as a user agency
Purpose: Work Clothes and Accessories
Entity Name/Address:
1. Asia Trading International, LLC., d/b/a Unipro International, 390 Nye Avenue, Irvington, New Jersey 07111
2. JLMP Sporting Goods, 110 Mt. Pleasant Avenue, Newark, New Jersey 07104
Contract Amount: Amount not to exceed $422,827.50 increased from $378,000.00
Funding Source: Department of Health and Community Wellness
Balance Sheet account NW026 - 46540 $4,000.00
Grant Funds NW051-G18-3h8A-83810-B2018 $22,501.00
NW051-G16-H16CO-83810-B2016 $16,406.50
Current Funds NW011-120-1203-83110-B2018 $1,920.00
Contract Period: March 1, 2018 through February 29, 2020 inclusive
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
The contract is for two (2) years for two (2) vendors.
1. Asia Trading International, LLC, d/b/a Unipro International
Contract G219314-1-2 and G220314-1-2
2. JLMP Sporting Goods - Contract G220315-2-2
body
WHEREAS, on January 30, 2018, the Municipal Council adopted Resolution 7R1-b (S/AS) January 30, 2018, authorizing certain City Departments to purchase Work Clothes and Accessories from (1) Asia Trading International, LLC, d/b/a Unipro International, 390 Nye Avenue, Irvington, New Jersey 07111, and (2) JLMP Sporting Goods, 110 Mt. Pleasant Avenue, Newark, New Jersey 07104, at a cost not to exceed $378,000.00; and
WHEREAS, the Department of Health and Community Wellness desires to utilize the Contracts awarded to Asia Trading International, LLC., d/b/a Unipro International and JLMP Sporting Goods, by being added as a user agency from the date of this resolution adoption by the Municipal Council, through February 29, 2020; and
WHEREAS, the Department of Health and Community Wellness seeks to amend Contracts G219314-1-2 and G220334-1-2 with Asia Trading International, LLC., d/b/a Unipro International and Contract G220315-2-2 with JLMP Sporting Goods, thereby increasing the total contract amount by $44,827.50; and
WHEREAS, the Supervising Procurement Specialist, QPA, recommends that the Municipal Council amend Resolution 7R1-b (S/AS) January 30, 2018 to increase the not to exceed amount by $44,827.50, necessitated by the Department of Health and Community Wellness’ recent disclosure of its need for the amendment and the monetary requirement; and
WHEREAS, the total not to exceed amount is requested to be increased from $378,000.00 to $422,827.50.
NOW, THEREFORE, BE IT RESOLVED BY THE MNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and or his designee, the Supervising Procurement Specialist, QPA, are authorized to execute an amended contract G219314-2 and G220314-1-2 with Asia Trading International, LLC, d/b/a Unipro International, 390 Nye Avenue, Irvington, New Jersey 07111 and contract G220315-2-2 with JLMP Sporting Goods, 110 Mt. Pleasant Avenue, Newark, New Jersey 07104, as authorized by Resolution 7R1-b(S/AS) January 30, 2018, by adding thereto, $44,827.50 for the Department of Health and Community Wellness, for a total contract amount not to exceed $422,827.50.
2. The term of these amended contracts shall remain unchanged from March 1, 2018 through February 29, 2020. The usage for the Department of Health and Community Wellness will commence upon authorization by the Municipal Council, through February 29, 2020. There shall be no additional changes to these contracts without the approval of the Municipal Council.
3. There shall be no advance payment on these contracts in accordance with N.J.S.A. 40A:5-16. Funds for 2018 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C.5:30-5(d)(2).
4. These are open-ended contracts to be used as needed during the term of the contracts. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds as required by N.J.A.C. 5:30-5.5(b)(2) shall be incurred each time an order is placed covering the amount of the orders. Expenditures for the Department of Health and Community Wellness will be from Balance Sheet account NW026 - 46540 $4,000.00; Grant Funds NW051-G18-3h8A-83810-B2018 $22,501.00; NW051-G16-H16CO-83810-B2016 $16,406.50, and Current Funds NW011-120-1203-83110-B2018 $1,920.00 totaling $44,827.50.
5. The Supervising Procurement Specialist, QPA, shall file a duly executed copy of the amended contracts in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and the Supervising Procurement Specialist, QPA, to amend and ratify Contract G219314-1-2 and G220314-1-2 with Asia Trading International, LLC, d/b/a Unipro International and Contract G220315-2-2 with JLMP Sporting Goods, by increasing the contract amount by $44,827.50, and adding the Department of Health and Community Wellness as a user agency. The term for these contracts remains two (2) years from March 1, 2018 through February 29, 2020 for a total contract amount not to exceed $422,827.50.