Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Interpretation and Documents Translation.
Entity Name(s)/Address (es):
1) Interpreters Unlimited, Inc., 10650 Treena Street, Suite 109, San Diego, California 92131;
2) Effectiff, 275 Commercial Boulevard, Suite 301, Lauderdale By The Sea, Florida 33308; and
3) Telelanguage, Inc., 610 SW Broadway Avenue, Suite 200, Portland, Oregon 97205
Contract Amount: Not to exceed $860,000.00
Funding Source: 2021 Budget/Office of the Mayor, Municipal Court/NW-01-01-0107-71280-B2021/Department of Public Safety, Police Division/NW-011-190-1902-71020-B2021/Department of Health and Community Wellness, Medical Care Services NW-026-46540-B2021
Account Code Line: NW-01-01-0107-71280; NW-026-46540; and NW-011-190-1902-71020
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This Resolution authorizes a contract with three (3) vendors to provide Interpretation and Documents Translation for the City’s Municipal Court, Department of Public Safety and the Department of Health and Community Wellness.
Advertisement: October 21, 2021
Bid Downloaded: Seventeen (17)
Bid received: Eleven (11)
Bid Rejected: Two (2)
Body
WHEREAS, on October 6 ,2021 the City of Newark through its Qualified Purchasing Agent (the “City”), advertised to solicit bids for contractors to provide Interpretation and Documents Translation for the Municipal Court, the Department of Health and Community Wellness, and for the Police Division, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing also distributed thirteen (13) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on October 21, 2021, the Division of Central Purchasing received eleven (11) bids in response to this advertisement; and
WHEREAS, the Director of the Department of Health and Community Wellness recommends: (1) Interpreters Unlimited; (2) Telelanguage, Inc.; and (3) Effectiff; and
WHEREAS, the Captain of Police, Department of Public Safety, recommends: (1) Telelanguage, Inc.,; (2) Baystate Interpreters, Inc,; and (3) Interpreters Unlimited, Inc.; and the Directof of Municipal Courts recommends: (1) B&N Legal Interpreting; (2) Cal Interpreting and Translation; and lastly (3) Interpreting Unlimited; and
WHEREAS, the Qualified Purchasing Agent based on the recommendations from the Director of Municipal Courts, the Director of the Department of Health and Community Wellness, and the Captain of Police, Department of Public Safety, Police Division and review of bids received, recommends that multiple awards be made to: (1) Interpreters Unlimited, Inc., 10650 Treena Street, Suite 109, San Diego, California 02131; (2) Effectiff, 275 Commercial Boulevard, Suite 301, Lauderdale By The Sea, Florida 33308; and (3) Telelanguage, Inc., 610 SW Broadway Avenue, Suite 200 Portland, Oregon 97205, as the lowest responsive and responsible bidders per line item commodity; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidders consented to holding their prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designees, the Qualified Purchasing Agent and/or the Business Administrator, are hereby authorized to enter into and execute a contract with three (3) vendors: (1) Interpreters Unlimited, Inc. 10650 Treena Street, Suite 109, San Diego, California 92131, to receive line item #1 for year one and year two; (2) Effectiff, 275 Commercial Boulevard, Suite 301, Lauderdale By The Sea, Florida 33308 to receive line items #2, #3, #4 and #5 for year one and year two; and (3) Telelanguage, Inc., 610 SW Broadway Avenue, Suite 200, Portland, Oregon 97205,to receive line item #6 for year one and year two, to provide Interpretation and Documents Translation services, for the City of Newark, Municipal Courts, Department of Health and Community Wellness, and Department of Public Safety, Police Division, whose bids were received on the advertised due date and determined to be the lowest responsive and responsible bidders. The term of the contract will be established for a period not to exceed twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2019 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d)(2).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: NW011-011-0107-71280-B2021, Municipal Court, NW-026-46540-B2021, Medical Care Services, and NW-011-190-1902-71020-B2021, Department of Public Safety, Police Division. This contract shall not exceed Eight Hundred Sixty Thousand Dollars and Zero Cents ($860,000.00) for a period not to exceed twenty-four (24) consecutive months for three (3) vendors.
5. The Qualified Purchasing Agent, QPA, shall file a copy of this Resolution and the duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designees, the Qualified Purchasing Agent and/or the Business Administrator, to enter into and execute a contract with three (3) vendors: (1) Interpreters Unlimited, Inc. 10650 Treena Street, Suite 109, San Diego, California 92131; (2) Effectiff, 275 Commercial Boulevard, Suite 301, Lauderdale By The Sea, Florida 33308; and (3) Telelanguage, Inc., 610 SW Broadway Avenue, Suite 200 Portland, Oregon 97205, to provide Interpretation and Documents Translation Services to the City’s Department of Health and Community Wellness, the Municipal Court, and Department of Public Safety, Police Division, at a contract amount not to exceed $860,000.00 for a period not to exceed twenty four (24) consecutive months for three (3) vendors, upon contract execution.