Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) T0046 Protective Clothing and Footwear Contract #16-FOOD-00112
Purpose: Protective clothing, footwear supplies and other services
Entity Name: Keyport Army and Navy
Address: , P.O. Box 985, Brick, New Jersey 08723
Contract Amount: Not to exceed $50,000.00
Funding Source: NW011-060-0605-83810-B2024
Contract Period: Upon approval by the Municipal Council through April 20, 2025, inclusive of extensions by the State.
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This Resolution will authorize the use of State Contract T0046 Protective Clothing and Footwear #16-FOOD-00112 to provide protective clothing, footwear supplies and other services for the Department of Public Works, Division of Sanitation.
Additional City Departments that wish to use this contract shall be permitted. Applicable funding sources for other City Departments will be presented on an as-needed bassis.
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WHEREAS, N.J.S.A. 40A:11-12 authorizes local contracting units to purchase of goods and services without advertising for bids when said goods and services were purchased under any contract entered into on behalf of the State of New Jersey by the Division of Purchase and Property in the Department of the Treasury; and
WHEREAS, the Purchasing Agent of the City of Newark recommends the utilization of State Contract T0046 Protective Clothing and Footwear Contract #16-FOOD-00112 to enter into a contract with Keyport Army and Navy, P.O. Box 985 Brick, New Jersey 08723, an authorized vendor thereunder, to purchase protective clothing and footwear supplies and other services for the City of Newark Department of Public Works; and
WHEREAS, N.J.A.C. 5:34-7.29 mandates that the terms and conditions of said purchases, including pricing and payment, be binding on the local contracting unit and the vendor and that the identifier NJCP-1 be used by all contracting units purchasing under the Division of Purchase and Property's Cooperative Purchasing Program; and
WHEREAS, funding for said purchase is from the Department of Public Works, Division of Sanitation.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-12 and N.J.A.C. 5:34-7.29, the Mayor and/or his designee, the Business Administrator or the Purchasing Agent, is hereby authorized to utilize State Contract T0046 Protective Clothing and Footwear Contract #16-FOOD-00112 to enter into a contract with Keyport Army and Navy, P.O. Box 985, Brick, New Jersey 08723 to purchase protective clothing and footwear supplies and other services for the Public Works Department, Division of Sanitation.
2. The contract authorized by this Resolution shall be for the period commencing upon Municipal Council approval through April 20, 2025, inclusive of any extensions provided by the State.
3. The terms and conditions of all purchases hereunder shall accord with the relevant State Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable.
4. This contract shall not exceed Fifty Thousand Dollars and Zero Cents ($50,000.00). It is being awarded as an open-ended contract pursuant to N.J.A.C. 5:30-5.5(d)(2). A Certification of the Availability of Funds shall be executed each time a purchase order is placed and charged against the following Funding Sources: NW011-060-0605-83810-B2024.
5. There shall be no amendments of this Resolution without the approval of the Municipal Council.
6. There shall be no advance payment of this State Contract in accordance with N.J.S.A. 40A:5-16.
7. This contract complies with N.J.S.A. 19:44A-20.5 and the City of Newark’s Pay-to-Play ordinance and, as a purchase pursuant to a State contract award, constitutes a Fair and Open procedure.
8. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk.
STATEMENT
This Resolution authorizes the Mayor and/or his designees, the Business Administrator or the Purchasing Agent, to utilize State Contract T0046 Protective Clothing and Footwear Contract #16-FOOD-00112 and to enter into a contract with Keyport Army and Navy, P.O. Box 985, Brick, New Jersey 08723 to purchase protective clothing, footwear supplies and other services for the Department of Public Works, Division of Sanitation. It is for an amount not to exceed $50,000.00 for the period commencing upon Municipal Council approval through April 20, 2025, inclusive of any extensions provided by the State.