Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: (X) Ratifying (X) Authorizing (X) Amending
Type of Service: New Jersey Cooperative Purchasing Alliance, Bergen County Cooperative Computer Equipment and Peripherals, to purchase computer equipment and peripherals, as well as continued use of software (GovQA) to streamline the Open Public Records Act (OPRA) function for the City of Newark under Contract # BC-BID-24-38
Purpose: Amending Resolution 7R1-b(s) adopted on August 13, 2024, to provide additional funding sources
Entity Name: SHI International Corporation
Address: 290 Davidson Avenue, Somerset, New Jersey, 08873
Contract Amount: Not to exceed $9,000,000.00; for the Department of Public Safety
Funding Source: Budget/Department of Public Safety/NW011-190-1902 (Various Accounts and Budget Years) All allowable and approved Public Safety Grants and Capital
Contract Period: June 6, 2026 to June 05, 2027.
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient (X) n/a
Additional Information:
Resolution 7R1-b(s) adopted on August, 13, 2024 authorized utilizing Cooperative Purchasing Agreement for Computer Equipment and Peripherals Contract # BC-BID-24-38 under Software House International Corporation (“SHI International Corporation”) 290 Davidson Avenue, Somerset, New Jersey 08873, in an amount of Two Hundred Five Thousand Dollars and Zero Cents ($205,000.00) for Office of the City Clerk, Two Million Dollars and Zero Cents ($2,000,000.00) for Office of Information Technology, and Six Million Dollars and Zero Cents ($6,000,000.00) for Department of Public Safety, for the combined total Not to Exceed Eight Million Two Hundred-Five Thousand Dollars and Zero Cents ($8,205,000.00), through June 05, 2026.
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This Resolution provides additional funding sources from Grants and Capital appropriations and increases the initial contract amount by Three Million Dollars and Zero Cents ($3,000,000.00), for an increased total amount not to exceed Eleven Million Two Hundred Five Dollars and Zero Cents ($11,205,000.00) for the Department of Public Safety. Finally, it increases the contract term by one year to June 5, 2027. All other terms shall remain the same.
Previous Funding Sources: 2020, 2022, 2023 and 2024 Budgets/Department of Administration, Office of Information Technology/NW011-030-0306-71450-B2024/Office of the City Clerk/NW011-020-0201-71280-B2024, and Department of Public Safety/NW011-190-1902-72220-B2024, NW051-G22-P22D0-71280-B2022 (FY22 UASI Grant), NW051-G23-P23K0-B2023 (FY23 UASI Grant), NW051-G23-P23E0-94550-B2023 (Gunshot Detection System Grant), NW051-G20-P20A0-71280-B2020 (JAGG Grant)
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WHEREAS, on August 13, 2024, the Municipal Council adopted Resolution 7R1-b(s) authorizing the City of Newark’s (“City’s”) Purchasing Agent to utilize New Jersey Cooperative Purchasing Alliance, Bergen County Cooperative # BC-BID-24-38 Computer Equipment and Peripherals- COOP to purchase from Software House International Corporation (“SHI International Corporation”) 290 Davidson Avenue, Somerset, New Jersey 08873, computer equipment and peripherals, for the Department of Administration, the Office of Information Technology, the Department of Public Safety, and the Office of the City Clerk in an amount not to exceed Eight Million Two Hundred-Five Thousand Dollars and Zero Cents ($8,205,000.00); and
WHEREAS, the Department of Public Safety (“Department”) desires that funding be available under Budget Account Code - NW011-190-1902-72220 in budget years after budget year 2024; and
WHEREAS, the Department further desires to increase by Three Million Dollars and Zero Cents ($3,000,000.00) the amount available to it for purchases under Bergen County Cooperative Contract # BC-BID-24-38.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Paragraph 5 of Resolution 7R1-b(s) adopted on August 13, 2024 (“Resolution 7R1-b(s) 08/13/2024”) which, pursuant to New Jersey Cooperative Purchasing Alliance/ Bergen County Cooperative # BC-BID-24-38, authorized purchases of computer equipment and peripherals from SHI International Corp., 290 Davidson Avenue, Somerset, New Jersey 08873 (“Vendor”), is hereby amended to permit the use of funding source NW011-190-1902-72220 for budget years 2025, 2026, and 2027.
2. Resolution 7R1-b(s) 08/13/2024 is further amended to increase the amount available for purchases from the Vendor by the Department of Public Safety by Three Million Dollars and Zero Cents ($3,000,000.00). The initial not-to-exceed contract amount authorized by Resolution 7R1-b(s) 08/13/2024 shall, as a result, be increased to Eleven Million Two Hundred Five Thousand Dollars and Zero Cents ($11,205,000.00).
3. Purchases pursuant to this Resolution are authorized for the period June 6, 2026 to June 5, 2027, and are ratified back to October 1, 2025.
4. All other provisions of Resolution 7R1-b(s) 08/13/2024 shall remain unchanged.
5. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10.
STATEMENT
This Resolution amends Resolution 7R1-b(s) adopted on August, 13, 2024, which authorized purchases under New Jersey Cooperative Purchasing Alliance, Bergen County Cooperative # BC-BID-24-38 Computer Equipment and Peripherals- COOP from SHI International Corp, 290 Davidson Avenue, Somerset, New Jersey 08873. It extends the term, increases the initial not-to-exceed contract amount by Three Million Dollars and Zero Cents ($3,000,000.00) and provides additional funding sources for purchases by the Department of Public Safety.