Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide snow removal services to the City
Description: Street Maintenance: Snow and Ice Removal Services, Sand/Salt Spreading
Entity Name(s)/Address(s):
1.) Affirmative Transportation, LLC, 33 Bayview Ave., Englewood Cliffs, New Jersey 07632
2.) AOL Trucking & Carting, Inc., 76 Riverside Avenue, Newark, New Jersey 07104
3.) B & C Towing, Inc., 527 Avenue P, Newark, New Jersey 07105
4.) Camarato Trucking, Inc., 15 Greensview Drive, Scotch Plains, New Jersey 07076
5.) Devino Trucks, and Parts, 190 Doremus Avenue, Newark, New Jersey 07105
6.) Frank Lepore Services, 1 James Road, Boonton Township, New Jersey 07005
7.) IBN Construction Corporation, 49 Hermon Street, Newark, New Jersey 07105
8.) Shauger Property Services, Inc., 429 Dodd Street, East Orange, New Jersey 07107
Contract Amount: Amount not to exceed $6,750,000.00
Funding Source: City of Newark Budget/Department of Public Works
Account Code Line:
NW011-060-0605-71920-B2017- Public Works/Sanitation and Demolition
NW011-060-0603-71920-B2017- Public Works/Parks and Grounds
Contract Period: To be established for a period not to exceed three (3) years, pursuant to 40A:11-15(41)
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Eight (8) vendors to provide Street Maintenance: Snow and Ice Removal Services, Salt/Sand Spreading to the City, for a term not to exceed three (3) years, at a cost not to exceed $6,750,000.00.
1st Advertisement Date January 31, 2017
Number of Bids Solicited: Thirty-two (32)
Bid Receipt was Postponed: Zero (0)
2nd Advertisement Date May 16, 2017
Number of Bids Solicited: Thirty-four (34)
Number of Bids Received: Ten (10)
Number of Bids Rejected: Two (2)
body
WHEREAS, on January 31, 2017, the City of Newark, through its Supervising Procurement Specialist, QPA, advertised to solicit bids for contractor(s) to provide Street Maintenance: Snow and Ice Removal Services, Sand/Salt Spreading, to the Department of Public Works, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also distributed thirty-two (32) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on February 16, 2017, bids were not accepted in response to this advertisement; and
WHEREAS, in response to a vendor complaint about several requirements in the specifications, the Public Works Department Director, felt it would be prudent to postpone the bid opening and revise the specifications; and
WHEREAS, the Supervising Procurement Specialist, QPA, concurred with the need to postpone the bid receipt; and
WHEREAS, on May 16, 2017, the City of Newark, through its Supervising Procurement Specialist, QPA re-advertised to solicit bids for contractor(s) to provide Street Maintenance: Snow and Ice Removal Services, Sand/Salt Spreading, to the Department of Public Works, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also distributed thirty-four (34) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, pursuant to N.J.S.A.40:11-23.2(c) an addendum was issued to include an additional form in the bid proposal package. The date for receipt of bids was subsequently revised to be June 22, 2017; and
WHEREAS, on June 22, 2017, ten (10) bids were accepted in response to this advertisement, with one (1) bid being rejected due to a failure to submit the required bid bond with the bid package and one (1) bid was deemed non-responsive because the bidder failed to provide in the bid the number of vehicles available as required; and
WHEREAS, the Interim Director of the Department of Public Works recommended that a multiple award be made to the following eight (8) vendors: Affirmative Transportation, LLC; AOL Trucking & Carting, Inc.; B & C Towing, Inc.; Camarato Trucking, Inc.; Devino Trucks, and Parts; Frank Lepore Services; IBN Construction Corporation; Montana Construction, and; Shauger Property Services, Inc., as the responsive and responsible bidders; and
WHEREAS, the Supervising Procurement Specialist, QPA, concurred with the recommendation from the Interim Director of the Department of Public Works that a multiple award be made to Affirmative Transportation, LLC, AOL Trucking & Carting, Inc., B & C Towing, Inc., Camarato Trucking, Inc., Devino Trucks, and Parts, Frank Lepore Services, IBN Construction Corporation, and Shauger Property Services, Inc., as the responsive, responsible bidders but deemed Montana Construction non-responsive and denied the recommendation to award to Montana Construction; and
WHEREAS, the Supervising Procurement Specialist, QPA also denied the bid submitted by Essex Design Contractors as non-responsive; and
WHEREAS, pursuant to N.J.S.A. 40A;11-24, the bidders consented to holding prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE BE IT RESOLVED, BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Supervising Procurement Specialist, QPA, are hereby authorized to enter into contracts with the following eight (8) vendors: Affirmative Transportation, LLC; AOL Trucking & Carting, Inc.; B & C Towing, Inc.; Camarato Trucking, Inc.; Devino Trucks, and Parts, Frank Lepore Services, IBN Construction Corporation, and Shauger Property Services, Inc., for year one, year two and year three, to provide Street Maintenance: Snow and Ice Removal Services, Salt/Sand Spreading to the City, whose bids were received on the advertised due date and determined to be the responsive, responsible bidders, in accordance with the bid specifications. The term of the contracts will be established for a period not to exceed three (3) years, pursuant to N.J.S.A.40A:11-15(41), at a cost not to exceed $6,750,000.00 for eight (8) vendors.
2. There shall be no amendment or change to any contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment under any contract in accordance with N.J.S.A. 40A:5-16. Funds for 2017 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, from account code lines, NW011-060-0605-83720-B2017- Public Works/Sanitation and Demolition, NW011-060-0603-71920-B2017- Public Works/Parks and Grounds covering the amount of the order. This contract shall not exceed $6,750,000.00 for a period to be established not to exceed three (3) years.
5. The Supervising Procurement Specialist, QPA, shall file a duly executed copy of the contract in the Office of the City Clerk.
6. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
Resolution authorizing the Mayor and/or his designee, the Supervising Procurement Specialist, QPA, to enter into contracts with the following eight (8) vendors: Affirmative Transportation, LLC; AOL Trucking & Carting, Inc.;B & C Towing, Inc.; Camarato Trucking, Inc.; Devino Trucks, and Parts; Frank Lepore Services; IBN Construction Corporation; and Shauger Property Services, Inc., to provide Street Maintenance: Snow and Ice Removal Services, Salt/Sand Spreading to the City of Newark at a cost not to exceed $6,750,000.00 for a period to be established not to exceed three (3) years, for eight (8) vendors.