Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing (X) Amending
Type of Service: Use of State Contract T2989 Communications Wiring Services #23-TELE-45463
Purpose: Amending Resolution 7R1-d adopted on March 06, 2024, as amended by Resolution 7R1-d 05/22/2024, to increase the not-to-exceed contract amount for the purchase of communication wiring related services, and to add an additional funding source.
Entity Address: Millennium Communications Group, Inc., 11 Melanie Lane, Unit #13, East Hanover, New Jersey 07936
Contract Amount: Not to exceed $7,500,000.00
Funding Source: Budget/Department of Administration, Office of Information Technology/NW011-030-0306-71420/NW045-25A-25B03-94710-B2025
Contract Period: Upon approval by the Municipal Council through July 31, 2026, inclusive of any extensions by the State.
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Resolution 7R1-d adopted on March 06, 2024 (“Original Resolution”), authorized the use of State Contract # T2989 Master Blanket 23-TELE-45483, Communications Wiring Services, for the purchase of communication and wiring related services from Millennium Communications Group, Inc., an authorized dealer thereunder, in an amount not to exceed $500,000.00.
Amending Resolution 7R1-d adopted on May 22, 2024, increased the not-to-exceed contract amount of the Original Resolution by One Million Dollars and Zero Cents ($1,000,000.00), resulting in a new not-to-exceed contract amount of One Million Five Hundred Thousand Dollars and Zero Cents ($1,500,000.00).
This Resolution will further increase the not-to-exceed contract amount of the Original Resolution by Six Million Dollars and Zero Cents ($6,000,000.00), for a total not-to-exceed contract amount of Seven Million Five Hundred Thousand Dollars and Zero Cents ($7,500,000.00).
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WHEREAS, on March 06, 2024, pursuant to N.J.S.A. 40A:11-12 and N.J.A.C. 5:34-7.29, the Municipal Council adopted Resolution 7R1-d (“Original Resolution”) authorizing the City of Newark (“City) to enter into a contract with Millennium Communications Group, Inc., 11 Melanie Lane, Unit 13, East Hanover, New Jersey, 07936, an authorized vendor under State Contract # T2989 Master Blanket PO #23-TELE-45463, for a total contract amount not to exceed Five Hundred Thousand Dollars, and Zero Cents ($500,000.00) for the purchase of communication and wiring related services for the Department of Administration, Office of Information Technology; and
WHEREAS, on May 22, 2024, the Municipal Council adopted Resolution 7R1-d which amended the Original Resolution by increasing the contract amount available for said purchases by One Million Dollars and Zero Cents ($1,000,000.00) resulting in a new total, not-to-exceed contract amount of One Million Five Hundred Thousand Dollars and Zero Cents ($1,500,000.00); and
WHEREAS, the Department of Administration, Office of Information Technology desires to increase further the not-to-exceed amount for purchases under State Contract T2989 Communications Wiring Services # 23-TELE-45463 by Six Million Dollars and Zero Cents ($6,000,000.00), which would result in a new total not-to-exceed amount to Seven Million Five Hundred Thousand Dollars and Zero Cents ($7,500,000.00); and
WHEREAS, NW045-25A-25B03-94710 B2025 is to be added as a new funding source; and
WHEREAS, all other provisions of the Original Resolution, as amended by Resolution 7R1-d 05/22/2024, shall remain the same.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Resolution 7R1-d adopted on March 06, 2024 (“Original Resolution”), as amended by Resolution 7R1-d 05/22/2024, is hereby amended to increase further the total not-to-exceed amount available for purchases from Millennium Communications Group, Inc., 11 Melanie Lane, Unit 13, East Hanover, New Jersey, 07936 under State Contract T2989 Communications Wiring Services # 23-TELE-45463 Communication and Wiring Services by Six Million Dollars and Zero Cents ($6,000,000.00). The new total not-to-exceed contract amount available for said purchases shall not exceed Seven Million Five Hundred Thousand Dollars and Zero Cents ($7,500,000.00).
2. Funds for the purchases pursuant to the Original Resolution, as amended, are available from the Department of Administration, Office of Information Technology, under Budget/Department of Administration NW011-030-0306-71420 B2025 or NW045-25A-25B03-94710-B2025. A Certification of the Availability of Funds shall be executed before each purchase order is placed and charged against either funding source. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.
3. The Purchasing Agent shall file duly executed copies of all contracts/purchase orders in the Office of the City Clerk.
4. All other provisions of the Original Resolution, as amended by 7R1-d 05/22/2024, shall remain unchanged.
5. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution amends Resolution 7R1-d adopted on March 06, 2024, as amended by 7R1-d 05/22/2024, by increasing the contract amount by Six Million Dollars and Zero Cents ($6,000,000.00) for an amended total not to exceed the amount of Seven Million Five Hundred Thousand Dollars and Zero Cents ($7,500,000.00).It also adds an additional funding source. All other provisions of Resolution 7R1-d 03/06/2024 shall remain the same.