Title
Dept/ Agency: Law
Action: (X) Ratifying (X) Authorizing (X) Amending
Type of Service: Professional Services Contract
Purpose: First Amendment to the Agreement to Provide Legal Services as Litigation Defense Counsel, to Increase Contract Amount by $25,000.00
Entity Name: Hardin, Kundla, McKeon & Poletto
Entity Address: 673 Morris Avenue, Springfield, New Jersey 07081
Contract Amount: $50,000.00
Funding Source: City of Newark Budget/Law Department
Contract Period: January 1, 2015 through December 31, 2015
Contract Basis: ( ) Bid ( ) State Vendor (X) Prof. Ser. ( ) EUS
(X) Fair & Open () No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Contract Awarded -Resolution 7R7-f, adopted on January 7, 2015; Increasing Contract Amount by $25,000.00, not to exceed $75,000.00
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WHEREAS, legal services are professional services and are exempt from the requirements for public bidding pursuant to the Local Public Contracts Law, more specifically, N.J.S.A. 40A:11-5(1)(a)(i); and
WHEREAS, the Municipal Council of the City of Newark, by Resolution 7R7-f, adopted on January 7, 2015, awarded a contract to Hardin, Kundla, McKeon & Poletto, 673 Morris Avenue, Springfield, New Jersey 07081, to serve as Litigation Defense Counsel for matters that are currently being handled by Hardin, Kundla, McKeon & Poletto and any new matters that may arise during the contract term, in an amount not to exceed Fifty Thousand Dollars and Zero Cents ($50,000.00), for the period of January 1, 2015 through December 31, 2015; and
WHEREAS, the contract was awarded in compliance with Local Public Contracts Law, and through the fair and open process of State Pay-to-Play, and in compliance with Reform Ordinance 2:4-22c; and
WHEREAS, Hardin, Kundla, McKeon & Poletto, currently has outstanding legal bills for 2015 and pending litigation matters, which will exhaust the total contract amount; and
WHEREAS, the outstanding legal bills for 2015 require an increase in the total contract amount; and
WHEREAS, Hardin, Kundla, McKeon & Poletto, represents that an additional Twenty-Five Thousand Dollars and Zero Cents ($25,000.00), is necessary for the firm to continue to provide legal services through December 31, 2015; and
WHEREAS, the requested increase in the total contract amount is deemed reasonable and necessary to pay for legal services provided through December 31, 2015; and
WHEREAS, the increase of an additional Twenty-Five Thousand ($25,000.00) Dollars brings the total contract to an amount not to exceed Seventy-Five Thousand Dollars and Zero Cents ($75,000.00), for January 1, 2015, through December 31, 2015.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Corporation Counsel, are hereby authorized and directed on behalf of the City of Newark to execute a First Amendment to the Agreement to Provide Legal Services with Hardin, Kundla, McKeon & Poletto, 673 Morris Avenue, Springfield, New Jersey 07081, through December 31, 2015 as Litigation Defense Counsel for an additional Twenty-Five Thousand Dollars and Zero Cents ($25,000.00), for a total contract amount not to exceed Seventy- Five Thousand Dollars and Zero Cents ($75,000.00), for the period of January 1, 2015 through December 31, 2015, to cover outstanding bills, ongoing litigation and new matters that may arise during the term of the contract.
2. The Municipal Council hereby ratifies this first contract amendment from January 1, 2015 to the date of the adoption of this resolution.
3. All other terms and conditions of the contract shall remain the same.
4. This First Amendment to the Agreement to provide Legal Services is made in accordance with the professional services exception to public bidding in the Local Public Contracts Law (N.J.S.A. 40A:11-5(1)(a)(i)), and Fair and Open Procedures of the State Pay-to-Play Law (N.J.S.A. 19:44A-20.5) and is in compliance with the Contractor Pay-to-Play Reform Ordinance, 2:4-22C.
5. Attached is a full Certification of Funds from the Acting Chief Financial Officer stating that there are available, sufficient and appropriated funds in the amount of Twenty-Five Thousand Dollars and Zero Cents ($25,000.00), for the purposes set forth herein. The Certification of Funds shall be filed along with the original resolution in the Office of the City Clerk.
6. A copy of the executed First Amendment to the Agreement to Provide Legal Services herein authorized shall be filed in the Office of the City Clerk by the Corporation Counsel and shall be made available for public inspection.
7. A notice of this action shall be published in the newspaper authorized by law to publish a legal advertisement and as required by law within ten (10) days of the adoption of this resolution.
STATEMENT
This resolution hereby ratifies, amends and authorizes the Mayor and/or his designee, the Corporation Counsel, to enter into and execute a First Amendment to the Agreement with Hardin, Kundla McKeon & Poletto, 673 Morris Avenue, Springfield, New Jersey 07081, to cover outstanding bills, ongoing litigation and new matters that may arise during the term of the contract for Litigation Defense Counsel legal services for an additional Twenty-Five Thousand Dollars and Zero Cents ($25,000.00), for a total contract amount not to exceed Seventy-Five Thousand Dollars and Zero Cents ($75,000.00).