Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Recycling Services, Used Tires
Entity Name(s)/Address(s): Waste Management of New Jersey, Inc., 107 Silvia Street, Ewing, NJ 08628
Contract Amount: $500,000.00
Funding Source: City of Newark Budget, Department of Neighborhood & Recreational Services, Division of Sanitation/Open-Ended
Contract Period: To be established for a period not to exceed two (2) years
Contract Basis: (X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids solicited: Eleven (11)
Bids received: Two (2)
Deferred 7R1-x 050212
Invitation: Purchasing Agent, May 15, 2012
Failed 7R1-c 051612
Deferred 7R1-a 060712
Failed 7R1-a 062012
body
WHEREAS, on November 15, 2011, the City of Newark through its Purchasing Director advertised to solicit bids for contractors to provide, Recycling Services, Used Tires to the Department of Neighborhood & Recreational Services, Division of Sanitation, as described in the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed eleven (11) bid proposal packages to vendors following the date of advertisement; and
WHEREAS, on December 8, 2011, two (2) bids were received in response to this advertisement; and
WHEREAS, the Purchasing Director reviewed and evaluated bids received, and recommends that an award be made to Waste Management of New Jersey, Inc., the lowest responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A: 11-24, the vendor agreed to hold their prices beyond 60 days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Director, are hereby authorized to enter into contract with Waste Management of New Jersey, Inc., 107 Silvia Street, Ewing, NJ 08628, to provide Recycling Services, Used Tires, for the City of Newark, whose bid was received on the above advertised due date and determined to be the lowest responsive and responsible bidder in accordance with the bid specifications. The term of the contract will be established for a two (2) year term; pursuant to N.J.S.A. 40A: 11-3 (b).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A: 5-16. Funds for 2012 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5 (d) (2).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures incurred against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5 (b) (2), shall be obtained each time an order is placed, covering the amount of the service. This contract shall not exceed $500,000.00 for a two (2) year term.
5. The Purchasing Director shall forthwith file a duly executed copy of this contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This contract is awarded to Waste Management of New Jersey, Inc., to provide Recycling Services, Used Tires, at a cost not to exceed $500,000.00 for a two (2) year term.