Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( x ) Ratifying ( x ) Authorizing ( ) Amending
Type of Service: Extension of Emergency Contract #E2016-13
Purpose: Street Sweeping Services (West Ward)
Entity Name: Dejana Industries, Inc.
Entity Address: 30 Sagamore Hill Drive, Port Washington, New York 11050
Contract Amount: $50,000.00 a month for seven (7) months for a total of $350,000.00 for seven (7) months but in no event beyond June 30, 2017, unless authorized by the Municipal Council
Funding Source: City of Newark Budget/ Department of Public Works, Division of Sanitation, Account Code Line: NW011- 71950
Contract Period: October 1, 2016 to April 30, 2017, or until a contract is awarded
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( x ) n/a
Additional Information:
body
WHEREAS, the Department of Public Works (DPW), formerly known as the Department of Neighborhood and Recreational Services, requests an extension of the emergency contract with Dejana Industries Inc., 30 Sagamore Hill Drive, Port Washington, NY 11050, to continue providing street sweeping services for the West Ward; and
WHEREAS, the DPW was desirous of continuing to provide street sweeping services to the West Ward in-house, however the Municipal Council failed to adopt the resolution to lease additional equipment, accordingly, DPW sought to obtain services from Dejana Industries Inc., as an emergency contract for the West Ward; and
WHEREAS, an Emergency was declared due to insufficient number of operable street sweeping machines available to service the West Ward, and an Emergency contract was awarded to Dejana Industries Inc., who also performs street sweeping services for the City’s four other wards; and
WHEREAS, the DPW and the Division of Central Purchasing are working to draft the specifications for street sweeping services and plan to advertise for the services in February 2017; and
WHEREAS, the area of street sweeping under this extension of the Emergency contract will be for the West Ward; and
WHEREAS, it is imperative that the City sweep our streets not doing so will promote unsanitary living conditions and filthy streets, affecting the health, safety, and welfare of the citizens of Newark; and
WHEREAS, the cost for street sweeping, is $50,000.00 monthly, for seven (7) months, totaling $350,000.00.
WHEREAS, pursuant to N.J.A.C 5:34-6.1(a), notwithstanding a good faith effort by the contracting unit to award a contract, the need has arisen for an emergency contract for street sweeping, West Ward; and
WHEREAS, City Ordinance 6PSF-e 040611, Article 2:5-13.2(E)(1)(b), (c). states that Emergency Contracts shall not be for a period in excess of ninety (90) days and no extensions of emergency contracts shall be permitted without authorization by the Municipal Council by resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee the Business Administrator and/or the Director of the Department of Public Works, formerly known as the Director of Neighborhood and Recreational Services, are hereby authorized to execute an extension of Emergency Contract E2016-13 with Dejana Industries, Inc., 30 Sagamore Hill Drive, Port Washington, NY 11050, to continue providing street sweeping services, for the West Ward at a cost not to exceed $350,000.00, from October 1, 2016, through April 30, 2017, or until a new contract is in place, but in no event beyond June 30, 2017, unless authorized by the Municipal Council.
2. This extension will allow the continuation of contract # E2016-13, which was authorized for three months from July 1, 2016 to September 30, 2016.
3. The contract is ratified from October 1, 2016, to the date of adoption of this resolution.
4. Funds for this service will be taken from budget line NW011, Department 060, Division 0605, Account 71950 and fiscal year B2017
5. A copy of said contract shall be filed with the Office of the City Clerk by the Business Administrator, for the City of Newark.
STATEMENT
This resolution ratifies and authorizes the Mayor and/or his designee the Business Administrator and/or the Director of the Department of Public Works, formerly known as the Director of Neighborhood and Recreational Services, to extend contract E2016-13 for seven (7) months from October 1, 2016 to April 30, 2017, or until, such time as a new contract is awarded but in no event beyond June 30, 2017, unless authorized by the Municipal Council to Dejana Industries Inc., 30 Sagamore Hill Drive, Port Washington, New York 11050 to provide street sweeping services for the West Ward, in the amount not to exceed $350,000.00.