Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract
Purpose: To provide Preventive Maintenance, Calibration, Repairs, Configuration, Development and Dental Equipment.
Entity Name: Cen-Med Enterprises, Inc.
Entity Address: 121 Jersey Avenue, New Brunswick, NJ 08901
Contract Amount: Not to exceed $580,000.00
Funding Source: 2024 Budget/Department of Health and Community Wellness/NW026-46545-B2024
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months.
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Advertisement: September 25, 2024
Bid Downloaded: Eight (8)
Bid Received: One (1)
body
WHEREAS, on September 25, 2024, the City of Newark (“City”) through its Interim Purchasing Agent, advertised to solicit bids for contracts for Preventive Maintenance, Calibration, Repairs, Configuration, and Development and Dental Equipment for the Department of Health and Community Wellness, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing, published the bid package on the City's electronic procurement portal to provide a broader access and download capability to potential bidders; and
WHEREAS, via the procurement portal, eight (8) bid proposal packages were downloaded by prospective vendors following the date of advertisement; and
WHEREAS, on October 10, 2024, the Division of Central Purchasing received One (1) bid in response to this advertisement; and
WHEREAS, the Department of Health and Community Wellness recommended that a single award be made to Cen-Med Enterprises Inc., 121 Jersey Ave, New Brunswick, NJ 08901, as the lowest, responsive and responsible bidder; and
WHEREAS, the Qualified Purchasing Agent, concurs with the recommendation to award Cen-Med Enterprises, Inc., 121 Jersey Avenue, New Brunswick, New Jersey 08901; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding their prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark, and/or his designees, the Business Administrator, and/or the Qualified Purchasing Agent, are hereby authorized to enter into and execute a contract with Cen-Med Enterprises, Inc., 121 Jersey Avenue., New Brunswick, New Jersey 08901 to provide Preventive Maintenance, Calibration, Repairs, Configuration, Development and Dental Equipment to the Department of Health and Community Wellness Health Center whose bid was received on the advertised due date and determined to be the overall lowest, responsive and responsible bidder in accordance with the bid specifications. The term of the contract will be established for twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15; to commence upon a fully executed contract, at a cost not to exceed Five Hundred Eighty Thousand Dollars and Zero Cents ($580,000.00).
2. Attached hereto is the Chief Financial Officer’s Certification, which states a Partial Certification of Funds in the amount of One Hundred Fifty Thousand Dollars and Zero Cents ($150,000.00) are available in the 2024 Budget, NW026, Account #46546, the balance to be provided in the 2025 Adopted Budget. A copy of the Certification shall be filed along with the original Resolution and the executed contract with the Office of the City Clerk.
3. There shall be no amendment or change of this contract without the approval of the Municipal Council by Resolution.
4. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2024 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d).This is an open-ended contract to be used as needed during the term of the contract. Thus, for all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed. This Contract shall not exceed Five Hundred Eighty Thousand Dollars and Zero Cents ($580,000.00) for one (1) vendor for Twenty-Four (24) consecutive months, with the start date commencing upon contract execution.
5. The Qualified Purchasing Agent shall file a copy of the Resolution and the duly executed copy of this contract in the Office of the City Clerk.
6. If required by State Law, the Acting City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark, and/or his designees, the Business Administrator, and/or the Qualified Purchasing Agent, to enter into and execute a contract with Con-Med Enterprises, Inc., 121 Jersey Avenue. New Brunswick, NJ 08901, to provide Preventive Maintenance, Calibration, Repairs Configuration, and Development and Dental Equipment to the City of Newark, at an amount not to exceed $580.000.00 for a period to be established and not to exceed twenty-four (24) consecutive months for one (1) vendor with the start date commencing upon full execution of the contract.