Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Wiping Rags.
Entity Name(s)/Address(s): A&M Industrial, 37 West Cherry Street, Rahway, New Jersey 07065
Contract Amount: Not to exceed $100,000.00
Funding Source: 2023 Budget/Departments of Public Safety, Division of Fire/NW011-190-1903-83240-B2023/Department of Public Works, Division of Motors/NW011-060-0602-83860-B2023; Department of Public Works, Division of Sanitation/NW011-060-0605-83870-B2023; Department of Water and Sewer Utilities/NW037-750-7502-83720-B2023
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months commencing upon contract execution.
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract will provide Wiping Rags to various City Departments.
Advertisement Date: March 9, 2023
Bids Downloaded: Twelve (12)
Bids Received: One (1)
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WHEREAS, on March 9, 2023, the City of Newark through its Purchasing Agent, QPA, advertised to solicit bids for contractors to provide Wiping Rags for the Departments of Public Safety/Division of Fire, Department of Public Works/Division of Motors, Department of Public Works/Division of Sanitation and the Department of Water and Sewer Utilities, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s electronic procurement portal to provide broader access and download capability to potential bidders; and
WHEREAS, on March 30, 2023, the Division of Central Purchasing received one (1) bid in response to this advertisement; and
WHEREAS, the Department of Water and Sewer Utilities recommended a single award be made to A & M Industrial, 37 West Cherry Street, Rahway, New Jersey 07065; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendation from the Department of Water and Sewer Utilities that a single award be made to A & M Industrial, 37 West Cherry Street, Rahway, New Jersey 07065 the only, responsive and responsible bidder to provide Wiping Rags to the City; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding their bid beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA, are hereby authorized to enter into and execute a contract with A & M Industrial, 37 West Cherry Street, Rahway, New Jersey 07065 to provide Wiping Rags for the City of Newark, whose bid was received on the advertised due date and determined to be the only responsive and responsible bidder in accordance with the bid specifications. The term of the contract will be established for twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15, with the start date commencing upon the full execution of the contract.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2023 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d)(2).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: NW011-190-1903-83240-B2023/Department of Public Safety/Division of Fire, NW011-060-0602-83860-B2023/Department of Public Works/Division of Motors, NW011-060-1605-83870-B2023/Department of Public Works/Division of Sanitation, NW037-750-7502-83720-B2023-Dartment of Water and Sewer Utilities, covering the amount or the order. This contract shall not exceed One Hundred Thousand Dollars and Zero Cents ($100,000.00) for twenty-four (24) consecutive months for one (1) vendor.
5. The Purchasing Agent, QPA, shall file a copy of this resolution and the duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA, to enter into and execute a contract with A&M Industrial, to provide Wiping Rags to the City of Newark at a cost not to exceed One Hundred Thousand Dollars and Zero Cents ($100,000.00) for twenty-four (24) consecutive months with the start date commencing upon the full execution of the contract.