Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Fire Hydrant Tools and Wrenches
Entity Name(s)/Address(s): Ferguson Water Works; 190 N Oberlin Ave Lakewood, NJ 08701
Contract Amount: Not to exceed $600,000
Funding Source: 2025 Budget/Water and Sewer Utilities: NW037-750-7502-83730-B2025/B2026
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months, commencing upon a fully executed contract
Contract Basis: (X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract will provide Fire Hydrant Tools and Wrenches for the Department of Water and Sewer Utilities.
Advertisement Date: March 5, 2025
Bids Downloaded: Twenty- Four (24) )
Bids Submitted: Two (2)
body
WHEREAS, on March 5, 2025 the City of Newark ("City") through its Purchasing Agent, QPA, advertised soliciting bids for Fire Hydrant Tools and Wrenches for the Department of Water and Sewer Utilities, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City's electronic procurement portal to provide a broader access and download capability to potential bidders; and
WHEREAS, on March 20, 2025 the Division of Central Purchasing received two (2) bids in response to this advertisement; and
WHEREAS, the Department of Water and Sewer Utilities recommends that an award be made to Ferguson Water Works; 507 Oak Glen Road, Howell, New Jersey 07731, being the lowest, responsive, and responsible bidder; and
WHEREAS, the Purchasing Agent, QPA, concurs with that recommendation; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA, are hereby authorized to enter into and execute a contract with Ferguson Water Works; 190 N Oberlin Ave Lakewood, NJ 08701to provide Fire Hydrant Tools and Wrenches for the Department of Water and Sewer Utilities, which bidder's bid was the sole bid received on the advertised due date and determined to be the lowest, responsive, and responsible bidder in accordance with the bid specifications. The term of the contract shall be established for a period not to exceed twenty-four (24) consecutive months to commence on the date the contract is fully executed by the parties.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2026 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during its term. For any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: 2025 Budget/Water and Sewer Utilities: NW037-750-7502-83730-B2025/B2026.
5. Total expenditures under this contract shall not exceed Six Hundred Thousand Dollars and Zero Cents ($600,000.00). Beyond the current budget year, this contract shall be subject to the availability and appropriation of sufficient funds.
6. The Purchasing Agent, QPA, shall file a copy of the resolution and the duly executed copy of the contract in the Office of the City Clerk.
7. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA, to enter into and execute a contract with Ferguson Water Works; 190 N Oberlin Ave Lakewood, NJ 08701 to provide Fire Hydrant Tools and Wrenches for Department of Water And Sewer Utilities, at an amount not to exceed Six Hundred Thousand Dollars and Zero Cents ($600,000.00) for a period not to exceed twenty-four (24) consecutive months with the start date commencing upon the full execution of the contract.