Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: () Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) # T0106 17-FLEET-00747
Purpose: Acquisition of six (6) X-Ray Inspection Systems
Entity Name(s)/Address(s): AutoClear LLC, 10A Bloomfield Ave, Pine Brook, NJ 07058
Contract Amount: Not to exceed $200,000.00
Funding Source: NW 011-190-1902 (various accounts and budget years) allowable and approved Public Safety Grants and Capital
Contract Period: Upon approval by the Municipal Council through May 14, 2026, inclusive of extensions by the State
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This Resolution will authorize the City Department of Public Safety to acquire six (6) X-Ray Inspection Systems from AutoClear LLC, a vendor authorized under State Contract #T0106 17-FLEET-00747
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WHEREAS, the City of Newark (“City”), through its Qualified Purchasing Agent (“Purchasing Agent”), wishes to utilize State Contract #T0106 17-FLEET-00747 - Law Enforcement Firearms Equipment and Supplies (“State Contract”), to purchase six (6) X-Ray Inspection Systems from AutoClear LLC, 10A Bloomfield Ave, Pine Brook, NJ 07058, an authorized vendor under said state contract; and
WHEREAS, N.J.S.A. 40A: 11-12 authorizes the purchase of goods and services by local contracting units without advertising for bids when such goods and services are purchased under any contract entered into on behalf of the State of New Jersey by the Division of Purchase and Property in the Department of Treasury; and
WHEREAS, pursuant to N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-7.29, all Cooperative Purchasing Program participants are responsible for ensuring that the purchase orders issued reflect the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State Contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State Contracts, including Purchase Orders, delivery compliance and payments; and
WHEREAS, the purchase of goods/services by local contracting units under a state contract constitutes a fair and open process, in accordance with N.J.S.A. 19:44A-20.4 et seq.; and
WHEREAS, the Purchasing Agent recommends the utilization of the State Contract to acquire six (6) X-Ray Inspection Systems from AutoClear LLC, at an amount not to exceed Two hundred Thousand Dollars and Zero Cents ($200,000.00); and
WHEREAS, the availability of funds shall be certified by the Chief Financial Officer whenever purchase orders are issued pursuant to aforementioned state contract.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-12 and N.J.A.C. 5:34-7.29, the Mayor and/or his designees, the Business Administrator or the Qualified Purchasing Agent(“Purchasing Agent”) are hereby authorized to utilize State Contract #T0106 17-FLEET-00747- Law Enforcement Firearms Equipment and Supplies (“State Contract”), to purchase six (6) X-Ray Inspection Systems from AutoClear LLC, 10A Bloomfield Ave, Pine Brook, NJ 07058, an authorized vendor thereunder , for the City of Newark Department of Public Safety
2. The contracts authorized by this Resolution shall be for the period from May 15, 2025 through May 14, 2026, inclusive of any extensions by the State.
3. All Purchase Orders and related documentation shall be in accordance with the relevant State of New Jersey Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third-Party Agreement, if applicable, as contained in the State Contract documentation and agreement.
4. There shall be no advance payment on this State Contract in accordance with N.J.S.A. 40A:5-16.
5. Pursuant to N.J.A.C. 5:30-5.5, attached hereto is Comptroller’s partial certification which states the amount of One Hundred Twenty-Five Thousand Five Hundred Dollars and Zero Cents ($125,500.00), are available in the Department of Public Safety’s Accounts: NW051, Department G21, Div/Proj P21A0, Activity A, Account 71280, Budget Ref B2021; NW051, Department G25, Div/Proj P25D0, Activity A, Account 71280, Budget Ref B2025; and NW051, Department G25, Div/Proj P25C0, Activity A, Account 71280, Budget Ref B2025 in the aforementioned Public Safety Department Budget. All Certifications of Funds shall be filed along with the original Resolution in the Office of the City Clerk.
6. This State Contract complies with the State of New Jersey Local Unit Pay to Play Law, N.J.S.A. 19:44A-20.4 et seq., as a contract awarded pursuant to a fair and open procedure.
7. The Division of Central Purchasing shall file a duly executed copy of the Contract, the Certificate of Funds, and a copy of this Resolution in the Office of the City Clerk.
8. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this Contract to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10.
STATEMENT
This Resolution authorizes the Qualified Purchasing Agent (“Purchasing Agent”), to utilize State Contract T0106 17-FLEET-00747- Law Enforcement Firearms Equipment and Supplies to purchase six (6) X-Ray Inspection Systems from AutoClear LLC., an authorized vendor thereunder, for the period from May 15, 2025 through May 14, 2026, inclusive of extensions by the State, and at an amount not to exceed Two Hundred Thousand Dollars and Zero Cents ($200,000.00)