Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) #T2989 Master Blanket PO# 23-TELE-45463
Purpose: To purchase Communications Wiring Services.
Entity Name(s)/Address(s): Millennium Communications Group,
11 Melanie Lane, Unit 13, East Hanover, New Jersey, 07936
Contract Amount: Not to exceed $500,000.00
Funding Source: 2023 Budget/Department of Administration, Office of Information Technology/NW011-030-0306-71420
Contract Period: Upon approval of Municipal Council through July 31, 2026, inclusive of extensions by the State
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This State Contract will provide communication wiring services for the City’s Department of Administration, Office of Information Technology.
body
WHEREAS, the City of Newark, through its Interim Qualified Purchasing Agent (the “City”), wishes to utilize State Contract #T2989 Communication Wiring Services Master Blanket PO#23-TELE-45463 to be utilized by the City’s Department of Administration, Office of Information Technology from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by local contracting units are authorized by Local Public Contracts Law, N.J.S.A. 40A:11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-7.1 et seq., all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State Contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State Contracts, including Purchase Orders, delivery compliance and payments; and
WHEREAS, the City wishes to utilize State Contracts #T2989 Communications Wiring Services Master Blanket PO #23-TELE-45463 awarded Millennium Communication Group, 11 Melanie Lane, Unit 13, East Hanover, New Jersey 07936, to obtain Communication Wiring Services, upon approval by the Municipal Council through July 31, 2026, inclusive of extensions by the State, at an amount not to exceed Five Hundred Thousand Dollars and Zero Cents ($500,000.00); and
WHEREAS, pursuant to N.J.S.A. 40A: 11-11(42) purchases made under contract awarded by the Division of Central Purchasing and property shall be for a term not to exceed the term of the State Contract.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq. and N.J.A.C. 5:34-7.29, the Interim Qualified Purchasing Agent is authorized to utilize State Contract #T2989 Communication Wiring Services Master Blanket PO #23-TELE-45463 awarded to Millennium Communications Group, 11 Melanie Lane, Unit 13 East Hanover, New Jersey, 07936 to be used by the Department of Administration, Office of Information Technology to obtain upon approval of this Resolution by the Municipal Council through July 31, 2026, inclusive of extensions by the State.
2. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant State Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable, as contained in the State Contract documentations and agreements.
3. There shall be no amendments to this Resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this State Contract in accordance with N.J.S.A. 40A:5-16.
5. These are open-ended contracts to be used as needed during the term of each contract. Thus for any and all expenditures against these contracts, a Certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(d)(2), shall be executed before a contractual liability is incurred each time an order is placed from Funding Sources: NW011-030-0306-71420 for the purchase. These contracts shall not exceed a total of Five Hundred Thousand Dollars and Zero Cents ($500,000.00).
6. This contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State Contract award and constitutes a Fair and Open Procedure.
7. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
8. If required by State Law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller, no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designees, the Interim Qualified Purchasing Agent and/or the Business Administrator, to utilize State Contracts #T2989 Communication Wiring Services Master Blanket PO #23-TELE-45463 awarded to Millennium Communications Group, 11 Melanie Lane, Unit 13, East Hanover, New Jersey 07936, to obtain Wiring Services for the City’s Department of Administration, Office of Information Technology, upon approval of this Resolution by the Municipal Council through July 31, 2026, inclusive of extensions by the State, at a cost not to exceed $500,000.00.