Title
Dept/ Agency: Engineering
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract
Purpose: Installation of Pavement Markings on Various Streets in the City of Newark, New Jersey
Entity Name: Dan Swayze & Son Incorporated
Entity Address: 2351 Waldheim Avenue, Scotch Plains, New Jersey 07076
Contract Amount: Not to exceed $298,708.00
Funding Source: 2024 Budget/Department of Engineering/NW011-110-1107-71980-B2024
Contract Period: 365 consecutive calendar days from the date of the issuance of a Notice to Proceed
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids Solicited: May 1 and 8, 2024
Bids Received: Three (3)
Bids Rejected: Zero (0)
body
WHEREAS, the City of Newark, Department of Engineering, Division of Traffic and Signals, advertised for the receipt of bids on May 1st and 8th, 2024, for Contract No. 2024-01R, Installation of Pavement Markings on Various Streets in the City of Newark; and
WHEREAS, on May 23, 2024, three (3) bids were received for Contract No. 2024-01R, Installation of Pavement Markings on Various Streets in the City of Newark, in accordance with the Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq.; and
WHEREAS, the Acting Director of the Department of Engineering, desires to accept the bid proposal submitted by the lowest responsible bidder, Dan Swayze & Son Incorporated, 2351 Waldheim Avenue, Scotch Plains, New Jersey 07076 and to execute Contract No. 2024-01R, Installation of Pavement Markings on Various Streets in the City of Newark, for the total bid amount of Two Hundred Ninety-Eight Thousand Seven Hundred Eight Dollars and Zero Cents ($298,708.00); and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meet the requirements of the Fair and Open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Acting Director of the Department of Engineering, are hereby authorized on behalf of the City of Newark to accept the bid proposal submitted by the lowest responsible bidder, Dan Swayze & Son Incorporated, 2351 Waldheim Avenue, Scotch Plains, New Jersey 07076, and to execute Contract No. 2024-01R, Installation of Pavement Markings on Various Streets in the City of Newark, New Jersey, for the total bid amount of Two Hundred Ninety-Eight Thousand Seven Hundred Eight Dollars and Zero Cents ($298,708.00).
2. Attached hereto is a Certification of Funds from the Director of Finance of the City of Newark which states, (1) that there are available sufficient legally appropriated funds in the amount of Two Hundred Ninety-Eight Thousand Seven Hundred and Eight Dollars and Zero Cents ($298,708.00) for the purpose set forth hereinabove, and (2) that the line appropriation of the official budget which shall be charged is as follows:
Fund Department Division Account# Budget Yr.
011 110 1107 71980 B2024
3. A fully executed copy of this contract and the Certification of Funds shall be filed in the Office of the City Clerk by the Acting Director of the Department of Engineering.
4. No amendments or modifications to this contract are allowed without prior Municipal Council approval.
5. This contract is to be completed within a period of 365 consecutive calendar days from the issue of a “Notice to Proceed” by the Acting Director of the Department of Engineering.
6. The public bidding process under the New Jersey Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq., complies with the Fair and Open Process of the State of New Jersey Local Unit Pay-to-Play Law, N.J.S.A. 19:44A-20.5, et seq.
7. If required by State Law, the City Clerk shall provide the appropriate Notice of the Award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor and/or his designee, the Acting Director of the Department of Engineering, to accept the bid proposal submitted by the lowest responsible bidder, Dan Swayze & Son Incorporated, 2351 Waldheim Avenue, Scotch Plains, New Jersey 07076, and to execute Contract No. 2024-01R, Installation of Pavement Markings on Various Streets in the City of Newark, for the total bid amount not to exceed Two Hundred Ninety-Eight Thousand Seven Hundred Eight Dollars and Zero Cents ($298,708.00), for a term of 365 consecutive calendar days from the date of issuance of a Notice to Proceed.