Title
Dept/ Agency: Health and Community Wellness
Action: (X) Ratifying (X) Authorizing ( ) Amending
Type of Service: Contract with Grant Sub-recipient
Purpose: To provide emergency shelter services, homelessness prevention, and/or Rapid Rehousing assistance in the City of Newark
Entity Name: St. James Social Service Corporation
Entity Address: 604 Dr. Martin Luther King, Jr. Boulevard, Newark, New Jersey 07102
Grant Amount: Not to exceed $119,285.00
Funding Source: United States Department of Housing and Urban Development (HUD)
Account Code Line: 2025 Budget/Department of Health and Community Wellness/Business Unit /NW051; Dept. G25; Div./Proj: M25S0; Account# 72030; Budget Ref. B2025; NW051-G23-M23D0-72030-B2023
Contract Period: January 1, 2025 through December 31, 2025
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X) Fair & Open ( ) No Reportable Contributions (X) RFP ( ) RFQ
( ) Private Sale (X) Grant (X) Sub-recipient ( ) N/A
Additional Information:
Funds accepted by Resolution 7R1-g adopted on January 8, 2025 (ESG Grant E24MC340111)
Budget Insertion by Resolution 7R1-b(s) adopted on January 14, 2025.
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WHEREAS, pursuant to Resolution 7R1-b(s) adopted on January 8, 2025, the Municipal Council authorized the Mayor the City of Newark and/or his designee, the Business Administrator, to submit the 2024 One Year Action Plan for Program Year 2024-2025 to the United States Department of Housing and Urban Development (“HUD”), which contained requests for funds from four (4) grant programs: 1) Community Development Block Grant (“CDBG”), $6,903,166.00; 2) Emergency Solutions Grants (“ESG”) $602,188.00; 3) Home Investment Partnerships (“HOME”), $2,794,733.46; and 4) Housing Opportunities for People with AIDS (“HOPWA”) $5,894,807.00 (on behalf of Newark and the Eligible Metropolitan Area); and were further authorized to accept these grants funds and enter into a grant agreement with HUD for these funds, with no municipal funds required; and
WHEREAS, pursuant to State Local Public Contracts Law, N.J.S.A. 40A:11-4.1(b)(2), the competitive contracting process may be used for the operation, management or administration of social service programs; and
WHEREAS, pursuant to the Fair and Open Process of State Pay-to-Play Law, N.J.S.A. 19:44A-20.5, the City of Newark (hereinafter “City”)publicly advertised a Request for Proposals (RFP) for emergency shelter services, homelessness prevention, and/or rapid rehousing with all such proposals due on October 28, 2024; and
WHEREAS, the Municipal Council previously authorized the use of competitive contracting for processing these HUD Entitlement Programs and authorized said use for the future; and
WHEREAS, the proposal received from St. James Social Service Corporation, (hereinafter referred to as “Sub-Recipient”), was one of the most advantageous to the City based on experience and all other criteria listed in the RFP; and
WHEREAS, the Department of Health and Community Wellness desires to enter into a contract with the Sub-Recipient, for the purpose of providing emergency shelter services to the homeless and those at risk of being homeless in the City for the contract period January 1, 2025 through December 31, 2025, for a total contract amount not to exceed One Hundred Nineteen Thousand Two Hundred Eighty Five Dollars and Zero Cents ($119,285.00); and
WHEREAS, this Contract being awarded to the Sub-Recipient is in compliance with the Local Public Contracts Law, N.J.S.A. 40A:11-4.1(b)(2) and/or N.J.S.A. 40A:11-5 , as well as the Federal Emergency Solutions Grants Program regulations, 24 CFR 576 et seq.; and
WHEREAS, this Agreement is being awarded pursuant to the Fair and Open Procedures of the State Pay-to-Play Law (N.J.S.A. 19:44A-20.5 et seq.) and is in compliance with the City’s Ordinance on Pay-to-Play, R.O. 2:4-22C.1. Reporting requirements are only applicable to business entities as defined therein and do not include non-profit organizations, and as a non-profit organization, Sub-recipient is therefore not required to submit certain disclosure statements.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, the Director of the Department of Health and Community Wellness, are authorized to enter into and execute a contract with St. James Social Service Corporation, 604 Dr. Martin Luther King Boulevard, Newark, New Jersey, 07102, to provide emergency shelter services to the homeless and those at risk of being homeless in the City as further described in the “Scope of Services” (attached hereto and made a part hereof) for the period January 1, 2025 through December 31, 2025.
2. The Municipal Council ratifies this contract from January 1, 2025, through the date of adoption of this authorizing Resolution.
3. The total compensation to be paid pursuant to said contract shall not exceed One Hundred Nineteen Thousand Two Hundred Eighty-Five Dollars and Zero Cents ($119,285.00) which shall be paid for from Emergency Solutions Grant Funding (ESG Funding”).
4. The terms of the Contract may only be waived or amended in writing and signed by the parties duly authorized to execute the Contract, subject to the approval of the Municipal Council by Resolution. The term of the Contract may be extended for up to two (2) six (6)-month periods, provided that any such extension is at no additional cost to the City, the services are being performed in an effective and efficient manner, and is in a writing signed by both parties.
5. The Municipal Council ratifies the use of competitive contracting for processing and awarding Housing and Urban Development Entitlement Programs from September 30, 2024, to the date of adoption of this authorizing Resolution and authorizes said use in the future.
6. This contract is being awarded pursuant to the Emergency Solutions Grants Program, 24 CFR 576.1 et seq., and is in compliance with the Fair and Open Procedures of the State Pay-to-Play Law, N.J.S.A. 19:44A-20.5, Local Public Contracts Law, including, but not limited to, N.J.S.A. 40A:11-4.1(b)(2) and/or N.J.S.A. 40A:11-5.
7. Attached hereto is a Certification of Funds from the Municipal Comptroller of the City of Newark, which states that there are sufficient funds for the purpose set forth hereinabove: NW051; Dept. ID G2; Div./Project M25S0; Account# 72030; Budget Ref. B2025; NW051-G25-M25S0-72030-B2025
8. The Director of the Department of Health and Community Wellness, shall file the fully executed copy of said Contract with the Office of the City Clerk and said Contract shall be made available for public inspection.
STATEMENT
This Resolution ratifies and authorizes the actions taken by the Mayor and/or his designee, the Director of the Department of Health and Community Wellness, enter into and execute a contract with St. James Social Service Corporation, utilizing Emergency Solutions Grant funding, for the provision of emergency shelter services to the Homeless and those at risk of being homeless in the City of Newark, for the period of January 1, 2025 through December 31, 2025, in an amount not to exceed $119,285.00.