Title
Dept/ Agency: Administration/ Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Cooperative Purchasing Agreement
Purpose: To acquire automotive parts, repair services, and related maintenance services
Entity Name: Hoffman Services, Inc.
Entity Address: I55 E. Bigelow Street, Newark, New Jersey 07114
Contract Amount: Not to exceed $300,000.00 per year
Funding Source: 2026 Budget/Department of Public Works, Division of Motors 011-060-0602-72090-B2026, Department of Water and Sewer Utilities 037-750-7502-71830, 037-750-7502-83630, 038-800-8003-83630, 038-800-8003-71850-B2026
Contract Period: Upon Municipal Council approval through November 15, 2026
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient (X) N/A
Additional Information:
This Cooperative Purchasing Agreement will provide automotive parts, repair services, and related maintenance services for vehicles and equipment utilized by the Department of Public Works, Division of Motors, and the Department of Water and Sewer Utilities. Additional City departments may utilize this contract on an as-needed basis, subject to the availability of funds and certification by the Chief Financial Officer.
body
WHEREAS, on August 6, 2025, the Municipal Council adopted Resolution 7R1-ad authorizing membership in the Educational Services Commission of New Jersey ("ESCNJ"), 1660 Stelton Road, Piscataway, New Jersey 08854, a New Jersey State Approved Cooperative Purchasing System, Contract #65MCESCCPS; and
WHEREAS, the Educational Services Commission of New Jersey ("ESCNJ"), a locally recognized and accepted cooperative purchasing organization, maintains competitively bid Cooperative Purchasing Contracts; and
WHEREAS, the ESCNJ Cooperative Purchasing System was developed to improve procurement efficiency and provide cost savings to its participating members through competitive procurement practices; and
WHEREAS, the City of Newark continues to maintain an active membership with the Educational Services Commission of New Jersey Cooperative Purchasing System; and
WHEREAS, the City of Newark, through its Qualified Purchasing Agent, wishes to utilize ESCNJ 2024/2025 Cooperative Contract #65MCESCCPS to procure automotive parts, repair services, and related maintenance services from the authorized vendor Hoffman Services, Inc., 55 E. Bigelow Street, Newark, New Jersey 07114, for use by the Department of Public Works, Division of Motors, and the Department of Water and Sewer Utilities, commencing upon Municipal Council approval through November 15, 2026, inclusive of any extensions granted by ESCNJ; and
WHEREAS, the total amount of this open-ended Cooperative Purchasing Agreement shall not exceed Three Hundred Thousand Dollars ($300,000.00) per year; and
WHEREAS, the Qualified Purchasing Agent recommends utilization of this Cooperative Purchasing Agreement because it provides the required services at competitively awarded pricing in accordance with the Local Public Contracts Law.
the City of Newark
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and his designee, the Business Administrator, and/or Qualified Purchasing Agent are hereby authorized to utilize the Educational Services Commission of New Jersey ("ESCNJ") Cooperative Contract #65MCESCCPS to enter into an agreement with Hoffman Services, Inc., 55 E. Bigelow Street, Newark, New Jersey 07114, to provide automotive parts, repair services, and related maintenance services for vehicles and equipment utilized by the Department of Public Works, Division of Motors, and the Department of Water and Sewer Utilities, for an amount not to exceed Three Hundred Thousand Dollars and Zero Cents ($300,000.00) per year, commencing upon Municipal Council approval through November 15, 2026, inclusive of any extensions granted by ESCNJ .
2. All purchases, purchase orders, and related documentation shall comply with the terms and conditions of ESCNJ Cooperative Contract #65MCESCCPS, including all applicable Cooperative Purchasing documents and agreements.
3. No amendments to this Resolution shall be made without approval of the Municipal Council.
4. No advance payment shall be made in accordance with N.J.S.A. 40A:5- 16.
5. This is an open-ended contract to be utilized as needed during the contract term. Prior to incurring any contractual liability, Certifications of Available Funds, as required by N.J.A.C. 5:30-5.5(d)(2), shall be executed each time an order is placed from the following accounts: Department of Public Works, Division of Motors - 011-060-0602-72090-B2026 and Department of Water and Sewer Utilities - 037-750-7502-71830, 037-750-7502-83630, 038-800-8003-83630 and 038-800-8003-71850-B2026. This contract shall not exceed Three Hundred Thousand Dollars ($300,000.00) per year.
6. This contract complies with the Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, and constitutes a fair and open process.
7. The Division of Central Purchasing shall file a duly executed copy of the Cooperative Purchasing Agreement in the Office of the City Clerk, if
applicable.
8. If required by State law, the City Clerk shall provide the appropriate Notice of Award to the Office of the State Comptroller no later than twenty (20) business days following the award in accordance with N.J.S.A. 52:15C-10.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designees, the Business Administrator and/or the Qualified Purchasing Agent, to utilize Educational Services Commission of New Jersey (ESCNJ) Cooperative Contract #65MCESCCPS with Hoffman Services, Inc., 55 E. Bigelow Street, Newark, New Jersey 07114, to provide automotive parts, repair services, and related maintenance services for the Department of Public Works, Division of Motors, and the Department of Water and Sewer Utilities, for the period commencing upon Municipal Council approval through November 15, 2026, inclusive of any ESCNJ contract extensions, at an amount not to exceed Three Hundred Thousand Dollars and Zero Cents ($300,000.00). per year.
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