Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Meals Delivered Services (Prisoners)
Entity Name(s)/Address(s): Queen Pizza and Deli, 938 Broad Street, Newark, NJ 07102
Contract Amount: $280,000.00
Funding Source: 2024 Budget/Department of Public Safety, Division of Police NW011-190-1902-72020-B2024
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months.
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address: Queen Pizza and Deli 938 Broad Street, Newark, NJ 07102
Additional Information:
Advertised Date: September 11, 2024
Due Date: September 26, 2024
Bids Downloaded: 21
Bids Received: 4
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WHEREAS, on September 11, 2024, the City of Newark (“City”), through its Interim Purchasing Agent, advertised to solicit bids for contractors to provide Meals Delivered Services (Prisoners) for the Department of Public Safety, Division of Police, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City’s electronic procurement website to provide broader access and download capability to potential bidders; and
WHEREAS, on September 26, 2024, the Division of Central Purchasing received four (4) bids in response to the advert isement; and
WHEREAS, the Department of Public Safety, Division of Police, recommended that a single award be made to Queen Pizza and Deli, 938 Broad Street, Newark, New Jersey 07102, being the lowest, responsive and responsible bidder; and
WHEREAS, the Interim Purchasing Agent, concurs with the recommendation from the Department of Public Safety, Division of Police, that a single award be made to Queen Pizza and Deli, 938 Broad Street, Newark, New Jersey 07102, the lowest, responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding their bid until an award is made and contract is executed; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Business Administrator, are hereby authorized to enter into and execute a contract Queen Pizza and Deli, 938 Broad Street, Newark, New Jersey 07102, to provide Meals Delivered (Prisoners) for the City of Newark’s Department of Public Safety, Division of Police, whose bid was received on the advertised due date and was determined to be the lowest, responsive, and responsible bidder in accordance with the bid specifications. The term of the contract will be established for a period not to exceed twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15 to commence on the date the contract is executed, at a cost not to exceed Two Hundred Eighty Thousand Dollars and Zero Cents ($280,000.00) for one (1) vendor.
2. Attached hereto is a partial certification of funds in the amount of Three Thousand Dollars and Zero Cents ($3,000.00) from the City Comptroller that states that there are sufficient legally appropriated funds available in the 2024 Budget/Department of Public Safety, Division of Police NW011; Dept. 190; Div./Project 1902, Account# 72020; Budget Ref. B2024 for the purposes set forth above. A copy of the Comptroller’s Certification shall be filed along with the original Resolution and the executed contract with the Office of the City Clerk.
3. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
4. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2024 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d)(2).
5. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: NW011-190-1902-72020-B2024. This contract shall not exceed Two Hundred Eighty Thousand Dollars and Zero Cents ($280,000.00) for a period to be established and not to exceed twenty-four (24) consecutive months for one (1) vendor with the start date of the contract commencing upon contract execution.
6. The Interim Purchasing Agent, shall file a copy of this resolution and the duly executed copy of the contract in the Office of the City Clerk.
7. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor and/or his designee, the Business Administrator and /or the Interim Purchasing Agent, to enter into and execute a contract with Queen Pizza and Deli, 938 Broad Street, Newark, New Jersey 07102, to provide Meals Delivered Services (Prisoners) to the City’s Department of Public Safety, Division of Police at a cost not to exceed Two Hundred Eighty Thousand Dollars and Zero Cents ($280,000.00) for a period to be established and not to exceed twenty-four (24) consecutive months with the start date commencing upon contract execution.