Title
Dept/ Agency: Administration/ Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Cooperative Purchasing Agreement
Purpose: To authorize the use of ---Keystone Purchasing Network (KPN) Contract #KPN-202001-02 for the purchase and installation of a safety netting and a pitcher’s mound at Jesse Allen Park.
Entity Name: Sportsfield Specialties, Inc.
Entity Address: 41155 State Highway 10, Delhi, New York, 13753
Contract Amount: Not to exceed $137,841.03
Funding Source: 2024 Budget/Open Space and Recreation Trust Fund/NW026-32720-B2024
Contract Period: Upon approval by the Municipal Council through February 28, 2025, inclusive of any extensions granted by KPN
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient (X) n/a
Additional Information:
Resolution 7R1-i(AS), adopted on April 24, 2018, authorized membership in the Keystone Purchasing Network Cooperative.
This Cooperative Purchasing Agreement will authorize the purchase and installation of safety netting and a new pitcher’s mound for the Department of Recreation, Cultural Affairs, and Senior Services.
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WHEREAS, N.J.S.A. 40A:11-11(5) and N.J.A.C. 5:34-7.1 et seq., authorizes local government entities to establish, administer, and participate in cooperative purchasing systems to facilitate the cost-effective provision of goods and services; and
WHEREAS, on April 24, 2018, the Municipal Council adopted Resolution 7R1-i(AS) authorizing the City of Newark (the “City”) membership in the Keystone Purchasing Network Cooperative (“KPN”), Central Susquehanna Intermediate Unit, 90 Lawton Lane, Milton, Pennsylvania 17847, a nationally-recognized and accepted cooperative purchasing organization; and
WHEREAS, the Department of Recreation, Cultural Affairs, and Senior Services desires to utilize the KPN Contract #KPN 202001-02 with Sportsfield Specialties, Inc. 41155 State Highway 10, Delhi, New York, 13753, for the purchase and installation of safety netting and a new pitcher’s mound at Jesse Allen Park located at Muhammed Ali Avenue at a contract amount not to exceed One Hundred Thirty-Seven Thousand Eight Hundred Forty-One Dollars and Three Cents ($137,841.03); and
WHEREAS, on July 31, 2024, the Division of Central Purchasing published notice of the City’s intention to enter into a contract with Sportsfield Specialties, Inc. for the purchase and installation of safety netting and a new pitcher’s mound for the Department (attached hereto).
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, the Interim Purchasing Agent, is hereby authorized to use Keystone Purchasing Network Contract #KPN-202001-02 and enter into a contract with Sportsfield Specialties, Inc., 41155 State Highway 10, P.O. Box 231, Delhi, New York 13753, to purchase and install safety netting and a new pitcher’s mound at Jesse Allen Park located at Muhammed Ali Avenue for an amount not to exceed One Hundred Thirty-Seven Thousand -Eight Hundred Forty-One Dollars and Three Cents ($137,841.03). The contract term shall commence upon adoption of the authorizing Resolution until February 28, 2024, exclusive of any contract extensions.
2. All purchases, purchase orders, and other ancillary documentation shall be in accord with the relevant KPN contract, including Standard Terms and Conditions, Methods of Operation, and third-party agreements, if applicable, as contained in the KPN contract documentation and agreements.
3. There shall be no amendments to this Resolution without approval of the Municipal Council.
4. Funds to purchase and install the safety netting and a new pitcher’s mound are encumbered on the Certification of Funds from funding source NW026-32720-B2024-Open Space & Recreation Trust Fund. The total amount of this contract shall not exceed $137,841.03.
5. This contract complies with the Local Pay-to-Play Law and N.J.S.A. 19:44A-20.5, as a contract awarded pursuant to N.J.S.A. 40A:11-11(5) and N.J.A.C 5:34-7.1 et seq.
6. The Division of Central Purchasing shall file a duly executed copy of the contracts in the Office of the City Clerk.
7. If required by state law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark, and/or his designee, the Interim Purchasing Agent to utilize Keystone Purchasing Network Cooperative Contract #KPN-202001-02 with authorized vendor Sportsfield Specialties, Inc., 41155 State Highway 10, P.O. Box 231, Delhi, New York 13753, to purchase and install safety netting and a new pitcher’s mound at Jesse Allen Park located at Muhammed Ali Avenue, at a contract amount not -to exceed One Hundred Thirty-Seven Thousand Eight Hundred Forty-One Dollars and Three Cents ($137,841.03).