Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) #M4002 NASPO ValuePoint Cloud Solutions
Purpose: To purchase Cloud Solutions (SaaS, IaaS, PaaS, and Value Added Services) under Contract #21-TELE-01360 for the Office of Information Technology.
Entity Name(s)/Address(s): SHI International Corp., 290 Davidson Avenue, Somerset, New Jersey 08873
Contract Amount: Not to exceed $1,750,000.00
Funding Source: Subject to the availability and appropriation of sufficient funds from City Budget, pursuant to N.J.A.C. 5:30-5.5(e)
Contract Period: Upon approval of the Municipal Council, through September 15, 2026, inclusive of any extensions by the State
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
To purchase Cloud Solutions (SaaS, IaaS, PaaS and Value Added Services) for the Office of Information Technology.
body
WHEREAS, the City of Newark (the “City”), through its Purchasing Agent, wishes to utilize State Contract #M4002 NASPO ValuePoint Cloud Solutions for the Department of Administration, Office of Information Technology from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by local contracting units are authorized by Local Public Contracts Law, N.J.S.A. 40A:11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State Contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State Contracts, including Purchase Orders, delivery compliance and payments; and
WHEREAS, the City wishes to utilize State Contract #M4002 NASPO ValuePoint Cloud Solutions, under Contract #21-TELE-01360 to purchase cloud solutions (SaaS, IaaS, PaaS, and Value Added Services) for the Department of Administration, Office of Information Technology, upon approval of this Resolution by the Municipal Council, through September 15, 2026, inclusive of extensions by the State; and
WHEREAS, the Purchasing Agent recommends the utilization of State Contract #M4002 NASPO ValuePoint Cloud Solutions, under Contract #21-TELE-01360 to purchase cloud solutions (SaaS, IaaS, PaaS, and Value Added Services) for the Department of Administration, Office of Information Technology; and
WHEREAS, usage of this contract will provide cloud solutions (SaaS, IaaS, PaaS, and Value Added Services for the Office of Information Technology at a cost not to exceed One Million Seven Hundred Fifty Dollars and Zero Cents ($1,750,000.00).
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq. and N.J.A.C. 5:34-7.29, the Purchasing Agent is authorized to utilize State Contract #M4002 NASPO ValuePoint Cloud Solutions, under Contract # 21-TELE-01360 awarded to SHI Corporation, 290 Davidson Avenue, Somerset, New Jersey 08873 to purchase cloud solutions (SaaS, IaaS, PaaS, and Value Added Services) for the Department of Administration, Office of Information Technology for the period commencing upon approval of this resolution by the Municipal Council, through September 15, 2026 inclusive of extensions by the State.
2. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant State Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable, as contained in the State Contract documentations and agreements.
3. There shall be no amendments to this resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this State Contract in accordance with N.J.S.A. 40A:5-16.
5. This is a contract which shall be awarded in one (1) fiscal year although the date on which it properly takes effect falls in the next fiscal year. Accordingly, this contract is subject to the availability and appropriation of sufficient funds in the year in which it takes effect, pursuant to N.J.A.C. 5:30-5.5(e). Funds for this contract shall not exceed One Million Seven Hundred Fifty Dollars and Zero Cents ($1,750,000.00).
6. This contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State Contract award and constitutes a Fair and Open Procedure.
7. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
8. If required by state law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, the Business Administrator, to utilize State Contract #M4002 NASPO ValuePoint Cloud Solutions, under Contract # 21-TELE-01360 awarded to SHI Corporation, 290 Davidson Avenue, Somerset, New Jersey 08873 to purchase cloud solutions (SaaS, IaaS, PaaS, and Value Added Services) for the Department of Administration, Office of Information technology, for the period commencing upon approval of this Resolution by the Municipal Council through September 15, 2026, inclusive of extensions by the State, at a cost not to exceed $1,750,000.00.