Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Automobile Washing and Specialized Cleaning Services.
Entity Name(s)/Address(s):
1) 378-392 Washington St. Car Wash, Inc., 378-392 Washington Street, Newark, New Jersey 07102; and
2) Casino Car Wash, 313 West Market Street, Newark, New Jersey 07103
Contract Amount: Not to exceed $280,000.00
Funding Source: 2022 Budget/Department of Water and Sewer Utilities/NW037-750-7502-71860-B2022/Department of Public Safety, Division of Police/NW011-190-1902-72250-B2022/Department of Public Works, Division of Motors/NW011-060-0602-71820-B2022
Contract Period: To be established for a period not to exceed twenty-four (24) months
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract will be used to provide automobile washing and specialized cleaning services to the City’s Departments of Water and Sewer Utilities, Public Safety and Public Works.
Advertisement Dates: September 11, 2020
Number of Bids Solicited: Five (5)
Number of Bids Received: Two (2)
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WHEREAS, on September 11, 2020 the City of Newark through its Qualified Purchasing Agent, QPA, advertised to solicit bids for contractor(s) to provide Automobile Washing and Specialized Cleaning Services, to the Departments of Water and Sewer Utilities, Public Works/Motors and Public Safety/Police as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also published the bid package on the City of Newark’s website to provide broader access and download capability to potential bidders; and
WHEREAS, the Division of Central Purchasing also distributed five (5) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on September 24, 2020, the Division of Central Purchasing received two (2) bids in response to this advertisement; and
WHEREAS, the Directors of Water and Sewer Utilities, Public Safety/ Police and Public Works/Motors recommended that a dual award be made to 378-392 Washington St. Car Wash Inc., 378-392 Washington Street, Newark, New Jersey 07102 and Casino Car Wash, 313 West Market Street, Newark, New Jersey 07103, as the responsive and responsible bidders; and
WHEREAS, the Qualified Purchasing Agent, QPA, concurred with the recommendations from the Directors of Water and Sewer Utilities, Public Safety/Police and Public Works/Motors that a dual award be made to 378-392 Washington St. Car Wash Inc., 378-392 Washington Street, Newark, New Jersey 07102 and Casino Car Wash, 313 West Market Street, Newark, New Jersey 07103, as the responsive and responsible bidders; and
WHEREAS, the processing of this matter was delayed during the pandemic and changes in staffing; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidders consented to holding the bid for consideration until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED, BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Qualified Purchasing Agent and/or the Business Administrator, are hereby authorized to enter into and execute a contract with 378-392 Washington St. Car Wash Inc., 378-392 Washington Street, Newark, New Jersey 07102 and Casino Car Wash, 313 West Market Street, Newark, New Jersey 07103, to provide Automobile Washing and Specialized Cleaning Services to the City’s Departments of Water and Sewer Utilities, Public Works/Motors and Public Safety/Police, whose bid was received on the advertised due date and determined to be the responsive and responsible bidders in accordance with the bid specifications.
2. The term of the contract will be established for a period not to exceed twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15 to commence on the date the contract is executed, at a cost not to exceed Two Hundred Eighty Thousand Dollars and Zero Cents ($280,000.00) for two (2) vendors.
3. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
4. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2022 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d)(2).
5. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: Department of Public Works, Division of Motors NW011-060-0602-71820-B2022, Department of Water and Sewer Utilities NW037-750-7502-71860-B2022, and Department of Public Safety, Division of Police NW011-190-1902-72250-B2022, covering the amount of the order. This contract shall not exceed Two Hundred Eighty Thousand Dollars and Zero Cents ($280,000.00) for a period to be established and not to exceed twenty-four (24) consecutive months with the start date of the contract commencing upon contract execution.
6. The Qualified Purchasing Agent, QPA, shall file a copy of this resolution and the duly executed copy of the contract in the Office of the City Clerk.
7. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designees, the Qualified Purchasing Agent and/or the Business Administrator, to enter into and execute a contract with 378-392 Washington St. Car Wash Inc., 378-392 Washington Street, Newark, New Jersey 07102 and Casino Car Wash, 313 West Market Street, Newark, New Jersey 07103, to provide Automobile Washing and Specialized Cleaning Services to the City’s Departments of Water and Sewer Utilities, Public Works/Motors and Public Safety/Police, at a cost not to exceed Two Hundred Eighty Thousand Dollars and Zero Cents ($280,000.00) for a period to be established and not to exceed twenty-four (24) consecutive months with the start date commencing upon contract execution.