Title
Dept/ Agency: Engineering
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract
Purpose: Central Avenue and Dr. Martin Luther King, Jr. Boulevard Intersection Project
Entity Name: J.A. Alexander, Inc.
Entity Address: 130-158 John F. Kennedy Drive North, Bloomfield, New Jersey 07003
Contract Amount: Not to exceed $877,015.64
Funding Source: 2023 Budget/Department of Engineering/NW051-G23- E23C0-A-71280-B2023; Business Unit NW038-800-8007-A-71970-B2023
Contract Period: 365 consecutive calendar days from the date of the issuance of a formal Notice to Proceed
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Partial Certification of Funds in the amount of $300,000.00.
Partial Certification of Funds in the amount of $20,000.00.
Advertisement: March 28, 2023 and April 4, 2023
Bids Solicited: Three (3)
Bids Received: Two (2)
Bids Rejected: Zero (0)
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WHEREAS, the City of Newark, Department of Engineering, Division of Traffic and Signals (the "City"), advertised for receipt of bids on March 28, 2023 and April 4, 2023, for the Central Avenue and Dr. Martin Luther King, Jr. Boulevard Intersection project, Contract #2022-07; and
WHEREAS, on April 25, 2023, the City received two (2) bids for Central Avenue and Dr. Martin Luther King, Jr. Boulevard Intersection project, Contract #2022-07; and
WHEREAS, during the Bid Opening two (2) bids were announced and recorded; J.A. Alexander, Inc.'s bid was Eight Hundred Seventy-Seven Thousand, Fifteen Dollars and Zero Cents ($877,015.64) and Zuccaro Inc.'s bid was Eight Hundred Seventy-Three Thousand, Thirty-Seven Dollars and Zero Cents ($873,037.00); and
WHEREAS, based on the bid's tabulation and bid review, a calculation error was found in Zuccaro Inc.'s bid proposal, and based on unit pricing, Zuccaro Inc.'s bid package amount was actually Nine Hundred Twenty-One Thousand Nine Hundred Seventy-Seven Dollars and Zero Cents ($921,977.00) and J.A. Alexander, Inc.'s bid was found to be accurate at Eight Hundred Seventy-Seven Thousand, Fifteen Dollars and Sixty-Four Cents ($877,015.64), therefore making J.A. Alexander, Inc. the lowest responsive and responsible bidder; and
WHEREAS, based on a review of the bids, the Acting Director of the Department of Engineering desires to accept the bid proposal submitted by the lowest responsive and responsible bidder, J.A. Alexander, Inc., 130-158 John F. Kennedy Drive North, Bloomfield, New Jersey 07003, for the Central Avenue and Dr. Martin Luther King, Jr. Boulevard Intersection project and to execute Contract #2022-07, for the total bid amount not to exceed Eight Hundred Seventy-Seven Thousand, Fifteen Dollars and Sixty Four Cents ($877,015.64).
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Acting Director of the Department of Engineering, are hereby authorized on behalf of the City of Newark to accept the bid proposal submitted by the lowest responsive and responsible bidder, J.A. Alexander, Inc. 130-158 John F. Kennedy Drive North, Bloomfield, New Jersey 07003, for the Central Avenue and Dr. Martin Luther King, Jr. Boulevard Intersection project and to execute Contract #2022-07, for the total bid amount not to exceed Eight Hundred Seventy-Seven Thousand, Fifteen Dollars and Sixty Four Cents ($877,015.64).
2. Pursuant to N.J.A.C. 5:30-5.5(a), a Temporary Budget, attached hereto is a partial Certification of Funds issued by the Chief Financial Officer, which states funds in the amount of $300,000.00 are available from: Business Unit NW051, Dept. G23, Div./Proj. E23C0, Activity A, Account# 71280, Budget Ref. B2023; $20,000.00 from: Business Unit NW038, Dept. 800, Div. /Proj. 8007, Activity A, Account# 71970, Budget Ref. B2023; for the purpose set forth hereinabove.
3. No changes to this contract are allowed without prior Municipal Council approval.
4. A fully executed copy of the contract shall be filed in the Office of the City Clerk by the Acting Director of the Department of Engineering.
5. This contract is to be completed within a period of 365 consecutive calendar days from the date of the issuance of a formal Notice to Proceed by the Acting Director of the Department of Engineering.
6. The public bidding process under the New Jersey Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq., complies with the Fair Open Process of the State of New Jersey Local Unit Pay-to-Play Law, N.J.S.A. 19:44A-20.5, et seq.
7. If required by State Law, the City Clerk shall provide the appropriate Notice of the Award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution hereby authorizes the Mayor and/or his designee, the Acting Director of the Department of Engineering, to accept the bid proposal by J.A. Alexander, Inc., 130-158 John F. Kennedy Drive North, Bloomfield, New Jersey 07003, for the Central Avenue and Dr. Martin Luther King, Jr. Boulevard Intersection project and to execute Contract #2022-07, for the total bid amount not to exceed Eight Hundred Seventy-Seven Thousand, Fifteen Dollars and Sixty Four Cents ($877,015.64). This contract is to be completed within a period of 365 consecutive calendar days from the date of the issuance of a formal Notice to Proceed by the Acting Director of the Department of Engineering.