Title
Dept/ Agency: Engineering
Action: ( X ) Ratifying (X) Authorizing ( X ) Amending
Type of Service: Change Order/Amend Resolution #7R4-c 070711
Purpose: Rubber Matting Procurement Facilitation at the Ironbound Ice Hockey Rink
Entity Name: Weston Solutions, Inc.
Entity Address: 205 Campus Drive, Edison, NJ 08837
Contract Amount: ($35,711.00-Original contract amount + $2,500.00 amount of change order)-New amount not to exceed $38,211.00
Funding Source: City of Newark/Engineering Budget
Contract Period: August 19, 2011 - August 17, 2012
Contract Basis: ( ) Bid ( ) State Vendor ( X ) Prof. Ser. ( ) EUS
( ) Fair & Open ( X ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Contract #08-2011PS
body
WHEREAS, Resolution 7R4-c adopted July 07, 2011, authorized the Director of the Department of Engineering to execute Contract #08-2011PS Ironbound Ice Hockey Rink Renovation to Weston Solutions, Inc., for the total amount of $35,711.00; and
WHEREAS, a 'Notice to Proceed' was issued dated August 19, 2011, specifying August 19, 2011 as the effective date and ending on August 17, 2012; and
WHEREAS, the rubber matting in the Ice Hockey Rink had to be discarded as a result of water damage caused by weather condition associated with Hurricane Irene,; and
WHEREAS, Weston Solutions, Inc., the consultant contracted by the City for the Ironbound Ice Hockey Rink Renovation, has submitted a change order, at the request of the City for procurement services to address the replacement of the rubber matting for the Ice Rink; and
WHEREAS, the Director of the Department of Engineering is requesting a Change Order/Amendment to Contract #08-2011PS Ironbound Ice Hockey Rink Renovation, to compensate for the damage to the rubber matting at the Ironbound Ice Hockey Rink and secure procurement services from Weston Solutions, Inc. in the estimated amount of $2,500.00; and
WHEREAS, the Director of the Department of Engineering affirms that the Change Order/ Amendment to Contract #08-2011 PS does not substantially change the quality or quantity of the work originally contemplated and that the resulting amendment of the contract contemplated herein is otherwise in compliance with N.J.A.C. 5:30-11.3 and 11.6; and
WHEREAS, the Director of the Department of Engineering desires to amend Contract #08-2011PS Ironbound Ice Hockey Rink Renovation, to provide additional professional services for Rubber Matting Procurement Services at the Ironbound Ice Rink, thereby bringing the total amount of Contract #08-2011PS from $35,711.00 to $38,211.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee and the Director of Engineering, are hereby authorized to amend Contract #08-2011PS Ironbound Ice Hockey Rink Renovation, to provide additional professional services assistance for Rubber Matting Procurement Facilitation at the Ironbound Ice Hockey Rink to Weston Solutions, Inc., 205 Campus Drive, Edison, NJ 08837, for $2,500.00, thereby bringing the total amount of Contract #08-2011PS from $35,711.00 to $38,211.00.
2. This resolution further ratifies the actions taken by the Director of Engineering to increase the amount of the contract.
3. All other terms and conditions of Contract #08-2011PS Ironbound Ice Hockey Rink Renovation shall apply and remain in force till the contract is completed.
4. Attached hereto is the certification of funds with available balances issued by the Chief Financial Officer, City of Newark, which states that there are available sufficient legally appropriated funds for the purpose set forth hereinabove, in the amount of $2,500.00.
5. Funds for this project shall be from Fund:045, Department:007, Project:07CX0, Account: 94710, Budget Year:B2007.
6. No additional modifications or amendments to this contract will be allowed without prior Municipal Council approval.
7. A fully executed copy of Amendment #1 to Contract #08-2011PS Ironbound Ice Hockey Rink Renovation shall be filed in the Office of the City Clerk by the Director of the Department of Engineering.
STATEMENT
This resolution authorizes the Mayor and/or his designee and the Director of Engineering to amend Contract #08-2011PS Ironbound Ice Hockey Rink Renovation, to provide additional professional services assistance for Rubber Matting Procurement Facilitation at the Ironbound Ice Hockey Rink to Weston Solutions, Inc., 205 Campus Drive, Edison, NJ 08837, for $2,500.00, thereby bringing the total amount of Contract #08-2011PS from $35,711.00 to $38,211.00.