Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To purchase Work Clothes and Accessories.
Entity Name(s)/Address(s):
1) Asia Trading International d/b/a Unipro International, 390 Nye Avenue, Irvington, New Jersey 07111; and
2) JLMP Sporting Goods Corporation, 36 Butler Street, Suite 2K, Elizabeth, New Jersey 07206
Contract Amount: Not to exceed $733,000.00
Funding Source: Department of Administration/Division of Central Purchasing/NW011-030-03030-83110-B2020; Department of Engineering/Division of Traffic and Signals/NW011, 110, 1107, 83810, B2020; Department of Health and Community Wellness/Division of Medical Services/NW026, (Trust Account), 46540, B2020; Department of Public Safety/ Division of Fire/NW011, 190, 1903, 83830, B2020; Department of Public Safety/Office of Emergency Management/NW011, 190, 1904, 83810, B2020; Department of Public Safety/Division of Police/NW011, 190, 1902, 83810, B2020; Department of Public Works/Division of Motors/NW011, 060, 0602, 83810, B2020; Department of Public Works/Division of Parks and Grounds/NW011, 060, 0603, 83810, B2020; Department of Public Works /Division of Public Buildings/NW011, 060, 0604, 83320, B2020; Department of Public Works /Division of Sanitation/NW011, 060, 0605, 83810, B2019; and Department of Water and Sewer Utilities/NW637, 750, 7502, 83810, B2020
Contract Period: Not to exceed twenty-four (24) consecutive months
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
Additional Information:
To purchase work clothes and accessories for the Departments of Administration, Engineering, Health and Community Wellness, Public Safety, Public Works and Water and Sewer Utilities.
Advertisement Date: October 30, 2019
Number of Bids Solicited: Four (4)
Number of Bids Received: One (1)
Re-Advertisement Date: February 26, 2020
Number of Bids Solicited: Three (3)
Number of Bids Received: Two (2)
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WHEREAS, on October 30 2019, the City of Newark (the “City”), through its Purchasing Agent, QPA, advertised to solicit bids for contractor(s) to provide Work Clothes and Accessories, to the Departments of Administration, Engineering, Health and Community Wellness, Public Safety, Public Works and Water and Sewer Utilities, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also distributed four (4) bid proposal packages to the prospective vendors following the date of advertisement; and
WHEREAS, the Division of Central Purchasing also published the bid package on the City of Newark’s website to provide broader access and download capability to potential bidders; and
WHEREAS, on November 14, 2019, one (1) bid was received in response to this advertisement; and
WHEREAS, acknowledgement of addenda was a mandatory requirement pursuant to N.J.S.A. 40A:11-23.2(e) and JLMP Sporting Goods Corporation failed to complete the Acknowledgement of Receipt of Addenda and its bid was rejected as non-responsive and fatally defective; and
WHEREAS, on February 26 2020, the City, through its Purchasing Agent, QPA, re-advertised to solicit bids for contractor(s) to provide Work Clothes and Accessories, to the Departments of Administration, Engineering, Health and Community Wellness, Public Safety, Public Works and Water and Sewer Utilities, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also distributed three (3) bid proposal packages to the prospective vendors following the date of re-advertisement; and
WHEREAS, the Division of Central Purchasing also published the bid package on the City of Newark’s website to provide broader access and download capability to potential bidders; and
WHEREAS, on March 19, 2019, two (2) bids were received in response to this advertisement; and
WHEREAS, the Purchasing Agent, QPA for the Department of Administration/Division of Central Purchasing, the Director for the Department of Health and Community Wellness, the Director for the Department of Public Works/Divisions of Parks and Grounds and Sanitation, the Manager for the Department of Public Works/Division of Motors, the Captain for the Department of Public Safety/Division of Police and the Coordinator for the Department of Public Safety/Office of Emergency Management all recommend that a dual award be made to: Asia Trading International d/b/a Unipro International, 390 Nye Avenue, Irvington, New Jersey 07111 and JLMP Sporting Goods Corporation, 36 Butler Street, Elizabeth, New Jersey 07206 the responsive and responsible bidders to provide, Work Clothes and Accessories to the City; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendations that a dual award be made to: Asia Trading International d/b/a Unipro International and JLMP Sporting Goods Corporation, the responsive and responsible bidders to provide, Work Clothes and Accessories to the City; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the bidders consented to holding prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1, et seq., meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Agent, QPA, are hereby authorized to enter into a dual contract with Asia Trading International d/b/a Unipro International, 390 Nye Avenue, Irvington, New Jersey 07111 and JLMP Sporting Goods Corporation, 36 Butler Street, Elizabeth, New Jersey 07206 to provide Work Clothes and Accessories, whose bids were received on the advertised due date and determined to be the responsive and responsible bidders in accordance with the bid specifications. The term of the contract will be established for a period not to exceed a twenty-four (24) consecutive month term, pursuant to N.J.S.A. 40A:11-15 with the start date commencing when the contract is fully executed.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2020 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, for Account Code Lines: Department of Administration/Division of Central Purchasing/NW011-030-03030-83110-B2020; Department of Engineering/Division of Traffic and Signals/NW011, 110, 1107, 83810, B2020; Department of Health and Community Wellness/Division of Medical Services/NW026, (Trust Account), 46540, B2020; Department of Public Safety/ Division of Fire/NW011, 190, 1903, 83830, B2020; Department of Public Safety/Office of Emergency Management/NW011, 190, 1904, 83810, B2020; Department of Public Safety/Division of Police/NW011, 190, 1902, 83810, B2020; Department of Public Works/Division of Motors/NW011, 060, 0602, 83810, B2020; Department of Public Works/Division of Parks and Grounds/NW011, 060, 0603, 83810, B2020; Department of Public Works /Division of Public Buildings/NW011, 060, 0604, 83320, B2020; Department of Public Works /Division of Sanitation/NW011, 060, 0605, 83810, B2019; and Department of Water and Sewer Utilities/NW637, 750, 7502, 83810, B2020, covering the amount of the order. This contract shall not exceed Seven Hundred Thirty-Three Thousand Dollars and Zero Cents ($733,000.00) for a period to be established not to exceed twenty-four (24) consecutive months, for two (2) vendors, with the start date commencing when the contract is fully executed.
5. A duly executed copy of the contract shall be filed in the Office of the City Clerk by the Purchasing Agent, QPA.
6. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This dual contract is awarded to Asia Trading International d/b/a Unipro International, 390 Nye Avenue, Irvington, New Jersey 07111 and JLMP Sporting Goods Corporation, 36 Butler Street, Elizabeth, New Jersey 07206, at a cost not to exceed Seven Hundred Thirty-Three Thousand Dollars and Zero Cents ($733,000.00) for a period not to exceed twenty-four (24) consecutive months, for two (2) vendors, with the start date commencing when the contract is fully executed.