Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Authorizing the use of competitive contracting pursuant to N.J.S.A. 40A:11-4.1 et seq.
Purpose: To procure a one-day outdoor City outing, open to all Newark residents, to provide families with food and refreshments, games, rides, recreation and entertainment in a wholesome and nurturing environment (“Celebrate Newark Families Day with the Mayor and the Newark Municipal Council” or “Newark Family Day”)
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X) Fair & Open ( ) No Reportable Contributions (X) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
Request for Proposal pursuant to Competitive Contracting N.J.S.A. 40A:11-4.1(b)(2)
body
WHEREAS, the City, through the Department of Recreation, Cultural Affairs and Senior Services, (DORCA), is desirous of facilitating a one-day outdoor City outing, open to all Newark residents, to provide families with food and refreshments, games, rides, recreation and entertainment in a wholesome and nurturing environment (“Celebrate Newark Families Day with the Mayor and the Newark Municipal Council” or “Newark Family Day”); and
WHEREAS, the City seeks to both offset the cost of Newark Family Day, and generate revenue by charging and collecting a reasonable fee per adult and child for the one-day event; and
WHEREAS revenue generated from Newark Family Day will be deposited in the Department of Recreation, Cultural Affairs and Senior Services, (DORCA) Trust account; and
WHEREAS, N.J.S.A. 40A:11-4.1(b)(2) provides for the use of competitive contracting in lieu of public bidding for the procurement of specialized goods or services, the price of which exceeds the threshold, for “the hiring of a for-profit or a not-for-profit entity incorporated under Title 15A of New Jersey Statures for the purpose of: the operation, management or administration of recreation or social service facilities or programs;” and
WHEREAS, the Mayor is desirous of procuring these services through the competitive contracting procurement process; and
WHEREAS, pursuant to N.J.S.A. 40A:11-4.3 (a), in order to initiate competitive contracting, the Municipal Council must pass a resolution authorizing the use of competitive contracting each time specialized goods or services are desired to be contracted; and
WHEREAS, the competitive contracting process shall be administered by the Business Administrator and/or the Supervising Procurement Specialist of the City of Newark pursuant to N.J.S.A. 40A: 11-4.3(b) and any contract awarded under this process shall be made by resolution of the Municipal Council, subject to the provisions of N.J.S.A. 40A:11-4.5(e); and
WHEREAS, the Mayor, Director of the Department of Recreation, Cultural Affairs and Senior Services, (DORCA) and the Municipal Council, believe it is in the best interests of the City to procure these services through the competitive contracting process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor, Business Administrator and/or the Supervising Procurement Specialist are authorized to use competitive contracting, pursuant to N.J.S.A. 40A:11-4.1 et seq., to procure a one-day outdoor City outing, open to all Newark residents, to provide families with food and refreshments, games, rides, recreation and entertainment in a wholesome and nurturing environment (“Celebrate Newark Families Day with the Mayor and the Newark Municipal Council” or “Newark Family Day”),(specifically, N.J.S.A. 40A:11-4.1(b)(2)).
2. The competitive contracting process shall be administered by the Business Administrator and/or the Supervising Procurement Specialist, pursuant to N.J.S.A. 4-A:11-4.3(b) and any contract awarded under this process shall be made by resolution of the Municipal Council, subject to the provisions of Subsection (e) of N.J.S.A. 40A: 11-4.5.
STATEMENT
This resolution authorizes the Mayor, Business Administrator and/or the Supervising Procurement Specialist, to use competitive contracting, pursuant to N.J.S.A. 40A:11-4.1 et seq., to procure a one-day outdoor City outing, open to all Newark residents, to provide families with food and refreshments, games, rides, recreation and entertainment in a wholesome and nurturing environment (“Celebrate Newark Families Day with the Mayor and the Newark Municipal Council” or “Newark Family Day”).