Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Four (4) 2015 or Newer Harley-Davidson FLHP Road King Police Motorcycles
Entity Name(s)/Address(s): Harley-Davidson of Bergen, Inc., 142 Essex Street, Rochelle Park, New Jersey 07662
Contract Amount: Not to Exceed $78,400.00
Funding Source: Department Of Engineering, Division of Motors
Contract Period: One Time Delivery on or before December 31, 2015
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
Additional Information:
Bids solicited: Five (5)
Bids received: One (1)
body
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WHEREAS, on August 4, 2015, the City of Newark through its Director of Purchasing advertised to solicit bids for contractors to provide four (4) 2015 or Newer Harley- Davidson FLHP Road King Police Motorcycles, to the Police Department through the Division of Motors, as per the proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed five (5) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on August 20, 2015, one (1) bid was received in response to this advertisement; and
WHEREAS, the Manager of Motors reviewed the bids and recommended that an award be made to the only lowest responsive responsible bidder, Harley- Davidson of Bergen, Inc.; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24 the vendor agreed to hold its prices until December 31, 2015; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1 et seq. meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/ or his designee, the Purchasing Director, are hereby authorized to enter into a contract with Harley-Davidson of Bergen, Inc. 142 Essex Street, Rochelle Park, New Jersey 07662, to provide four (4) 2015 or newer Harley-Davidson FLHP Road King Police Motorcycles to the City of Newark, whose bid was received on the advertised due date and determined to be the lowest responsive responsible bidder in accordance with specifications. Upon adoption of the resolution by the Municipal Council the term of the contract will be established, upon complete delivery on or before December 31, 2015.
2. There shall be no amendment or change of this contract without the approval of the Newark Municipal Council.
3. Funds for this acquisition are encumbered on PO# 1901, Fund 026, Account# 46560, Budget Reference B2014 for the total of $78,400.00. This contract shall not exceed $78,400.00.
4. It is the responsibility of the Director of the Department of Engineering, Division of Motors, to ascertain that the 2015 or Newer Harley- Davidson FLHP Road King Police Motorcycles is in compliance with the specifications and will provide the Municipal Council, the Business Administrator and the Director of Purchasing with appropriate reports during the term of the contract.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Director of Purchasing.
6. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/ or his designee, the Purchasing Director, to enter into a contract with Harley - Davidson of Bergen, Inc. 142 Essex Street, Rochelle Park, New Jersey 07662, to provide four (4) 2015 or newer Harley- Davidson FLHP Road King Police Motorcycles to the City of Newark, at a cost not to exceed $78,400.00, for delivery on or before December 31, 2015.