Title
Dept/ Agency: Water and Sewer Utilities
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract
Purpose: To provide Valve Inspection, Testing, Exercising and Condition Assessment of Valves (4-inch to 12-inch or less than 16-inch) - Contract #23-WS2025 Re-Bid
Entity Name: ValveTek Utility Services, LLC
Entity Address: 16 Interhaven Avenue, North Plainfield, NJ 07060
Contract Amount: Not to exceed $788,450.00
Funding Source: 2026 Budget/Department of Water and Sewer Utilities/NW037-750-7502-71280-B2026
Contract Period: 730 calendar days from the date of a written Notice to Proceed
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
Bid Packages Distributed: Two (2)
Bids Received: One (1)
body
WHEREAS, the City of Newark, Department of Water and Sewer Utilities (“the City” and/or “the Department”) advertised Contract 23-WS2025 Valve Inspection, Testing, and Condition Assessment of Valves (4-Inch to 12-inch or less than 16-inch) on September 23, 2025, distributed eight (8) bid packages to prospective bidders and on October 16, 2025, received and opened two (2) bids; and
WHEREAS, the bids for contract 23-WS2025 were rejected because the City decided to revise the bid specifications, N.J.S.A. 40A:11-13.2(d); and
WHEREAS, on July 13, 2026, the City advertised Contract 23-WS2025 Re-Bid - Valve Inspection, Testing, and Condition Assessment of Valves (4-Inch to 12-inch or less than 16-inch); and
WHEREAS, the Department distributed two (2) bid packages to prospective bidders following the date of the bid advertisement; and
WHEREAS, on August 6, 2026, the Department received and opened one (1) bid for the project in accordance with the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.; and
WHERAS, the public advertisement and the receipt of public bids and the award of the contract to the lowest responsible bidder, pursuant to the Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq. and N.J.S.A. 19:44A-20.5 et seq. constitutes a Fair and Open Process; and
WHEREAS, ValveTek Utility Services, LLC, 16 Interhaven Avenue, North Plainfield, NJ 07060, submitted the lowest responsive and responsible bid, according to the specifications in the total amount of $788,450.00; and
WHEREAS, the City wishes to accept the lowest responsible bid submitted on August 6, 2026, by ValveTek Utility Services, LLC, and execute Contract 23-WS2025 Re-Bid - Valve Inspection, Testing and Condition Assessment of Valves (4-Inch to 12-inch or less than 16-inch), with ValveTek Utility Services, LLC, total amount not to exceed $788,450.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, the Director of the Department of Water and Sewer Utilities, are authorized to execute Contract 23-WS2026 Re-Bid - Valve Inspection, Testing, and Condition Assessment of Valves (4-inch to 12-inch or less than 16-inch), with ValveTek Utility Services, LLC, 16 Interhaven Avenue, North Plainfield, NJ 07060, for total amount not to exceed $788,450.00,for a period of 730 calendar days commencing on the issuance of a written Notice to Proceed.
2. Attached is a partial Certification of Funds from the Chief Financial Officer, which states the funds in the amount of $5,000.00, are available in the Department of Water and Sewer Utilities Budget under Business Unit NW037, Department ID 750, Division 7502, Account 71280 B2026. Pursuant to N.J.A.C. 5:30-5.5(d)(1)(ii) Multi-year Contracts, the Director of the Department of Water and Sewer Utilities is authorized to extend the contract to the full value of $788,450.00 when additional funds in the amount of $783,450.00 are certified from the 2027 and 2028 Budgets of the Department of Water and Sewer Utilities in accordance with the time at which the respective work or services are performed or liability for payment incurred. A copy of the Certification of Funds shall be filed in the Office of the City Clerk.
3. The Department of Water and Sewer Utilities shall file a fully executed copy of the contract and Notice to Proceed in the Office of the City Clerk.
4. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, the Director of the Department of Water and Sewer Utilities, to accept bid submitted by ValveTek Utility Services, LLC, on August 6, 2026, and enter into and execute Contract 23-WS2026 Re-Bid - Valve Inspection, Testing, and Condition Assessment of Valves (4-inch to 12-inch or less than 16-inch) with ValveTek Utility Services, LLC, for the total bid amount of $788,450.00 for a period of 730 calendar days commencing on the issuance of a written Notice to Proceed.