Title
Dept/ Agency: Administration/ Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Cooperative Purchasing Agreement
Purpose: ESCNJ- Collision Repair Services for Vehicles and Equipment # ESCNJ 24/25-04; To provide chassis preventive maintenance: Major, and chassis repair: Engine, for the Department of Public Works, and Department of Water and Sewer
Entity Name(s)/ Entity Address(es):
1. Frank’s Truck Center, Inc., 325 Orient Way, Lyndhurst, New Jersey, 07071
2. Central Jersey Collision dba Elizabeth Truck Center, 878 North Avenue, Elizabeth, New Jersey 07201
Contract Amount: Not to exceed $500,000.00
Funding Source: 2026 Budget/Department of Public Works 011-060-0602-71840/71860-B2026 and Department of Water and Sewer 037-750-7502-71840-B2026
Contract Period: Upon Municipal Council approval through
June 30, 2027
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient (X) N/A
Additional Information:
This Cooperative Purchasing Agreement will provide chassis preventive maintenance: Major, and chassis repair: Engine, by the Department of Public Works, and Department of Water & Sewer Utilities.
Additional City departments may utilize this contract on an as-needed basis, subject to the availability of funds and certification by the Chief Financial Officer.
body
WHEREAS, on August 6, 2025, the Municipal Council adopted Resolution 7R1-ad authorizing membership in the Educational Services Commission of New Jersey ("ESCNJ"), 1660 Stelton Road, Piscataway, New Jersey 08854, a New Jersey State Approved Cooperative Purchasing System, Contract #65MCESCCPS; and
WHEREAS, the Educational Services Commission of New Jersey ("ESCNJ"), a locally recognized and accepted cooperative purchasing organization, maintains competitively bid Cooperative Purchasing Contracts; and
WHEREAS, the ESCNJ Cooperative Purchasing System was developed to improve procurement efficiency and provide cost savings to its participating members through competitive procurement practices; and
WHEREAS, the City of Newark (“City”) continues to maintain an active membership with the Educational Services Commission of New Jersey Cooperative Purchasing System; and
WHEREAS, the City, through its Qualified Purchasing Agent (“QPA”), wishes to utilize ESCNJ- Collision Repair Services for Vehicles and Equipment Cooperative Contract # ESCNJ 24/25-04 to provide chassis preventive maintenance: Major, and chassis repair: Engine, from the authorized vendor(s), Frank’s Truck Center, Inc., 325 Orient Way, Lyndhurst New Jersey, 07071 and Central Jersey Collision dba Elizabeth Truck Center, 878 North Avenue, Elizabeth, New Jersey 07201, for use by the Department of Public Works, and Department of Water & Sewer Utilities commencing upon Municipal Council approval through June 30, 2027; and
WHEREAS, the total amount of this open-ended Cooperative Purchasing Agreement shall not exceed Five Hundred Thousand Dollars and Zero Cents ($500,000.00); and
WHEREAS, the QPA recommends utilization of this Cooperative Purchasing Agreement because it provides the required services at competitively awarded pricing in accordance with the Local Public Contracts Law.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1.The Mayor of the City of Newark and his designee, the Business Administrator, and/or Qualified Purchasing Agent (“QPA”) are hereby authorized to utilize the Educational Services Commission of New Jersey ("ESCNJ") - Collison Repair Services for Vehicles and Equipment Cooperative Contract # ESCNJ 24/25-04 to enter into an agreement with Frank’s Truck Center, Inc., 325 Orient Way, Lyndhurst New Jersey, 07071 and Central Jersey Collision dba Elizabeth Truck Center, 878 North Avenue, Elizabeth, New Jersey 07201, to provide chassis preventive maintenance: Major, and chassis repair: Engine, by the Department of Public Works, and Department of Water & Sewer Utilities, for an amount not to exceed Five Hundred Thousand Dollars and Zero Cents ($500,000.00), commencing upon Municipal Council approval through June 30, 2027.
2. All purchases, purchase orders, and related documentation shall comply with the terms and conditions of ESCNJ Cooperative Contract #65MCESCCPS, including all applicable Cooperative Purchasing documents and agreements.
3. No amendments to this Resolution shall be made without approval of the Municipal Council.
4.No advance payment shall be made in accordance with N.J.S.A. 40A:5-16.
5.Pursuant to N.J.A.C. 5:30-5.5, attached hereto are partial certifications of funds for Frank’s Truck Center, Inc. and Central Jersey Collision d/b/a/ Elizabeth Truck Center which states that funds in the amount of One Thousand Dollars and Zero Cents ($1,000.00) are available for both vendors in 2026 Budget under Business Unit: 2026 Budget/Department of Public Works NW011, Dept. 060, Div./Proj. 0602, Activity A, Account # 71860, Budget Ref. B2026 and Department of Water & Sewer Utilities 037-750-7502-71840-B2026. The balance of funding for the contract amount for 2026 will be subject to subject to appropriation in the 2026 Budget and funds will be certified prior to services being provided. This contract shall not exceed Five Hundred Thousand Dollars and Zero Cents ($500,000.00).
6.This contract complies with the Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, and constitutes a fair and open process.
7.The Division of Central Purchasing shall file a duly executed copy of the Cooperative Purchasing Agreement in the Office of the City Clerk, if applicable.
8.If required by State law, the City Clerk shall provide the appropriate Notice of Award to the Office of the State Comptroller no later than twenty (20) business days following the award in accordance with N.J.S.A. 52:15C-10.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designees, the Business Administrator and/or the Qualified Purchasing Agent, to utilize Educational Services Commission of New Jersey (ESCNJ) -Collision Repair Services for Vehicles and Equipment Cooperative Contract # ESCNJ 24/25-04 with Frank’s Truck Center, Inc., 325 Orient Way, Lyndhurst New Jersey, 07071 and Central Jersey Collision dba Elizabeth Truck Center, 878 North Avenue, Elizabeth, New Jersey 07201, to provide chassis preventive maintenance: Major, and chassis repair: Engine, for the Department of Public Works and Department of Water & Sewer Utilities, for the period commencing upon Municipal Council approval June 30, 2027, at an amount not to exceed Five Hundred Thousand Dollars and Zero Cents ($500,000.00).