Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Award of Bid Contract(s)
Purpose: Maintenance and Repair of Electrical Motors (Emergency Generators)
Entity Name(s)/Address(s): Paul’s Electronic Maintenance, Inc., d/b/a, SBP Industries, 1301 New Market Avenue, South Plainfield, New Jersey 07080
Contract Amount: Amount not to exceed $100,000.00
Funding Source: 2017 Budget/ NW037-750-7502-71770-B2017
Contract Period: To be established for a period not to exceed two (2) years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids Solicited: Eight (8)
Bid Responses: Two (2)
body
WHEREAS, on July 25, 2017, the City of Newark, through its Supervising Procurement Specialist, QPA, advertised to solicit bids for the Maintenance and Repair of Electrical Motors (Emergency Generators), which services the contractor will provide to the City of Newark, Department of Water and Sewer Utilities as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing also solicited eight (8) bids from prospective vendors from its established bid list; and
WHEREAS, on August 10, 2017, the Division of Central Purchasing received two (2) bids in response to this advertisement; and
WHEREAS, the Department of Water and Sewer Utilities recommends that an award be made to Paul’s Electronic Maintenance, Inc., d/b/a, SBP Industries, 1301 New Market Avenue, South Plainfield, New Jersey 07080 (“Paul’s Electronic Maintenance”), the lowest, responsive and responsible bidder; and
WHEREAS, the Supervising Procurement Specialist, QPA, from his review and evaluation, concurs with the recommendation that the award be made to Paul’s Electronic Maintenance, the lowest, responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the vendor agreed to hold its prices beyond 60 days as the law permits; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5, et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1, et seq., meets the requirements of a fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Supervising Procurement Specialist, QPA, are hereby authorized to enter into and execute a contract with Paul’s Electronic Maintenance, Inc., d/b/a, SBP Industries, 1301 New Market Avenue, South Plainfield, New Jersey 07080, for the provision of Maintenance and Repair of Electrical Motors (Emergency Generators) for the City of Newark’s Department of Water and Sewer Utilities, whose bid was received on the advertised due date and determined to be the lowest, responsive and responsible bidder in accordance with the bid specifications. The term of the contract will be established for two (2) years, pursuant to N.J.S.A. 40A:11-15.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A: 5-16. Funds for 2017 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d)(2).
4. This is an open-ended contract to be used as needed. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be incurred each time an order is placed, covering the amount of the service from account NW037-750-7502-71770-B2017. This contract shall not exceed $100,000.00 for a period of two (2) years.
5. The Supervising Procurement Specialist, QPA, shall forthwith file a fully executed copy of this contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Supervising Procurement Specialist and QPA, to enter into and execute a contract with Paul’s Electronic Maintenance, Inc., d/b/a, SBP Industries, to provide Maintenance and Repair of Electrical Motors (Emergency Generators) to the City of Newark, Department of Water and Sewer Utilities, for a contract amount not to exceed $100,000.00 for a term not to exceed two (2) years.