Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying ( X) Authorizing ( ) Amending
Type of Service: To authorize the use of Bergen County Cooperative Contract Computer Equipment and Peripherals #BC-BID-24-38
Purpose: To provide computer equipment and peripherals
Entity Name: Johnson Communications
Address: 36 Commerce Street Springfield, NJ 07081
Contract Amount: Not to Exceed $632,356.88
Funding Source: Department of Public Safety/NW026-46120
Contract Period: Upon approval of the Municipal Council through June 5, 2026
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( X ) N/A
Additional Information:
To utilize Bergen County Cooperative Contract # BC-BID-24-38 to provide computer equipment and peripherals. This cost effective transaction minimizes costs and increase efficiency at the Department of Public Safety.
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WHEREAS, N.J.S.A. 40A:11-11(5) and N.J.A.C. 5:34-7.1 et seq. authorize local government units to establish, administer, and participate in cooperative purchasing systems to facilitate cost-effective provision goods and services; and
WHEREAS, on December 15, 2021, the Municipal Council adopted Resolution 7R1-d authorizing the City of Newark’s (“City’s”) membership in the New Jersey Cooperative Purchasing Alliance, which is a constituent part of the Bergen County Registered Cooperative Programs; and
WHEREAS, the City desires to utilize Bergen County Cooperative Contract #BC-BID-24-38 to purchase computer equipment and peripherals from Johnson Communications, 36 Commerce Street Springfield, NJ 07081 for use by the Department of Public Safety for the period starting on the date of adoption of this Resolution until June 5, 2026.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designees, the Qualified Purchasing Agent, QPA and/or the Business Administrator are hereby authorized, to utilize Bergen County Cooperative Contract # BC-BID-24-38 to enter into and execute a contract with Johnson Communications, 36 Commerce Street Springfield, NJ 07081 to purchase computer equipment and peripherals. Said contract is authorized for the period commencing upon the Municipal Council’s approval of this resolution through June 5, 2026. The total contract amount shall not exceed Six Hundred Thirty Two Thousand Three Hundred Fifty-Six Dollars and Eighty-Eight Cents ($632,356.88).
2. The Division of Central Purchasing through the Qualified Purchasing Agent, QPA, shall ensure that the goods and/or services procured through the system comply with applicable laws of the State of New Jersey, Local Public Contracts Law, N.J.S.A. 40A:11-1et seq. and all other provisions of the revised statutes of the State of New Jersey.
3. Attached hereto is a Certification of Funds from the Chief Financial Officer, which states that funds in the amount of Six Hundred Thirty Two Thousand Three Hundred Fifty-Six Dollars and Eighty-Eight Cents ($632,356.88) are available under the Department of Public Safety account code NW026-46120, which shall be filed with the office of the City Clerk, along with this Resolution.
4. Purchases procured through the Bergen County Cooperative program are subject to Municipal Council approval.
5. There shall be no amendments to this resolution without Municipal Council approval.
6. This contract award qualifies as an award pursuant to a fair and open process within the meaning of N.J.S.A. 19:44A-20.4 et seq
6. If required by State law, the City Clerk shall provide the appropriate notice of the authorization of this contract usage to the State Comptroller, no later than twenty (20) business days following such authorization, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designees, the Qualified Purchasing Agent, QPA and/or the Business Administrator, to enter into a contractual agreement under Bergen County Cooperative Contract # BC-BID-24-38 with Johnson Communications, 36 Commerce Street Springfield, NJ 07081 for the period commencing upon approval of this resolution through June 5, 2026. The total contract amount shall not to exceed Six Hundred Thirty Two Thousand Three Hundred Fifty-Six Dollars and Eighty-Eight Cents ($632,356.88) to purchase computer equipment and peripherals. The cost-effectiveness of this transaction, along with the quality of the associated equipment should increase efficiency in the operation of the Public Safety.