Title
Dept/ Agency: Engineering
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract
Purpose: To award LFIF-2023 Foundry Street Resurfacing Improvement Project Contract No. 2023-11
Entity Name: J.A. Alexander, Inc.
Entity Address: 130-158 JFK Drive, Bloomfield, New Jersey 07003
Contract Amount: Not to Exceed $1,072,220.66
Funding Source: 051-G23-E23J0-71930-B2023 ($1,072,220.66)
Contract Period: 365 calendar days from the date of the written Notice to Proceed to final completion
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( X ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids Solicited: June 17, 2025
Bid Packages Distributed: Three (3)
Bids Received: Two (2)
Bids Accepted: One (1)
body
WHEREAS, the City of Newark (the “City”), Department of Engineering, Division of Traffic and Signals (the “City”), on May 29, 2025 and June 5, 2025 advertised for receipt of bids for the Local Freight Impact Fund - 2023 Foundry Street Resurfacing Improvements, Contract #2023-11; and
WHEREAS, on June 17, 2025, the City received two (2) bids for the Local Freight Impact Fund - 2023 - Foundry Street Resurfacing Improvements, Contract #2023-11; and
WHEREAS, upon review of the bids, the Acting Director of the Department of Engineering, desires to accept the bid proposal by the lowest responsive and responsible bidder J.A. Alexander, Inc., 130-158 John F. Kennedy Drive North, Bloomfield, New Jersey 07003, and execute Contract # 2023-11, LFIF-2023 - Foundry Street Resurfacing Improvements for the total bid amount not to exceed One Million Seventy-two Thousand Two Hundred Twenty Dollars and Sixty-Six Cents ($1,072,220.66);
WHEREAS, the contract was solicited and awarded pursuant to the provisions of the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq., as a public bid, which constitutes a Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, and the Acting Director of the Department of Engineering, are hereby authorized on behalf of the City of Newark to accept the bid proposal submitted by the lowest responsive and responsible bidder, J.A. Alexander, Inc., 130-158 John F. Kennedy Drive North, Bloomfield, New Jersey 07003, and execute Contract #2023-11, LFIF-2023 - Foundry Street Resurfacing Improvements for the total bid amount not to exceed One Million Seventy-Two Thousand Two Hundred Twenty Dollars and Sixty-Six Cents ($1,072,220.66) the lowest responsible bidder for a period of 365 calendar days, commencing from the date of the issuance of a written Notice to Proceed.
2. Pursuant to N.J.A.C. 5:30-5.5(a), a Temporary Budget, attached hereto is a Certification of Funds issued by the Acting Director of Finance, which states funds in the amount of $1,072,220.66 are available from: Business Unit NW051, Dept. G23, Div./Proj. E23J0, Activity A, Account# 71930, Budget Ref. B2023; for the purpose set forth hereinabove.
3. No changes to the Contract are allowed without prior Municipal Council approval.
4. A fully executed copy of the Contract and the Certification of Funds shall be filed in the Office of the City Clerk by the Acting Director of the Department of Engineering.
5. The Contract is to be completed within a period of 365 consecutive calendar days from the date of the issuance of a formal Notice to Proceed by the Acting Director of the Department of Engineering.
6. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.
7. The public bidding process under the New Jersey Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq., complies with the Fair and Open Process of the State of New Jersey Local Unit Pay-to-Play Law, N.J.S.A. 19:44A-20.5, et seq.
8. If required by State Law, the City Clerk shall provide the appropriate Notice of the Award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller.
STATEMENT
This Resolution hereby authorizes the Mayor and/or his designee, the Acting Director of the Department of Engineering, to accept the bid proposal by J.A. Alexander Inc., 130-158 John F. Kennedy Drive North, Bloomfield, New Jersey 07003, and execute Contract #2023-11, LFIF-2023 - Foundry Street Resurfacing Improvements for the total bid amount not to exceed One Million Seventy-two Thousand Two Hundred Twenty Dollars and Sixty-six Cents ($1,072,220.66). The Contract is to be completed within a period of 365 consecutive calendar days from the date of the issuance of a formal Notice to Proceed by the Acting Director of the Department of Engineering.