Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) Term Contract # G-8017, Vendor Contract # 79572
Purpose: Purchase: Loader / Backhoe New Holland
Entity Name(s)/Address(s): Gaithersburg Farmers Supply Inc., 700 East Diamond Avenue, Gaithersburg, Maryland 20877
Contract Amount: $78,329.00
Funding Source: Water & Sewer Utilities Budget, 2010 Capital Funds
Contract Period: Upon Authorization By Municipal Council - July 31, 2013
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address: (Use only for long list)
Additional Information:
body
WHEREAS, the City of Newark, through its Purchasing Director, wishes to utilize the Loader / Backhoe New Holland contract, to purchase products or services from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A: 11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the following vendor has been awarded a State contract for the purchase of a Loader / Backhoe New Holland, for the period commencing adoption of this resolution, to July 31, 2013, inclusive of any subsequent extension to the term of the state contract.
Term Contract # G-8017, Vendor Contract # 79572, Gaithersburg Farmers Supply Inc., 700 East Diamond Avenue Gaithersburg, Maryland 20877
WHEREAS, the Purchasing Director recommends the utilization of this State contract award on the grounds that it provides a Loader / Backhoe New Holland, according to specifications required by the City of Newark; and
WHEREAS, the total cost for the purchase of a Loader / Backhoe New Holland, is expected not to exceed $78,329.00; and
WHEREAS, usage of this contract provides a loader / backhoe as required by the Water and Sewer Utilities.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Purchasing Director is authorized to utilize contract # 79572, Gaithersburg Farmers Supply Inc., 700 East Diamond Avenue, Gaithersburg, Maryland 20877 to provide LOADER / BACKHOE NEW HOLLAND , for the period commencing from the adoption of this resolution to July 31, 2013, inclusive of any subsequent extensions to the term of this state contract.
2. There shall be no amendment of this resolution without the approval of the Municipal Council.
3. There shall be no advance payment on this State contract in accordance with N.J.S.A. 40A: 5-16.
4. Funds for this purchase are encumbered on PO # NW041, DEPT. 10W, PROJ. 10W40, ACCT. 94710, BUDGET B2010, for $78,329.00. The contract shall not exceed $78,329.00.
5. This contract complies with Local Pay- to- Play, N.J.S.A. 19:44A-20.5, as a State contract award and constitutes a fair and open procedure.
6. The Purchasing Director shall forthwith file a duly executed copy of the contract in the Office of the City Clerk.
7. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes usage of a State contract award to Gaithersburg Farmers Supply Inc., to provide for the purchase of a Loader / Backhoe New Holland, for the period commencing from the adoption of this resolution to July 31, 2013, inclusive of any subsequent extensions to the term, at a cost not to exceed $78,329.00.