Title
Dept/ Agency: Health and Community Wellness
Action: (X) Ratifying (X) Authorizing ( ) Amending
Type of Service: Contract with Grant Sub-Recipient
Purpose: To provide emergency shelter services, homelessness prevention, and/or Rapid Rehousing assistance in the City of Newark
Entity Name: Urban League of Essex County
Entity Address: 508 Central Avenue, Newark, New Jersey 07107
Grant Amount: Not to exceed $125,000.00
Funding Source: United States Department of Housing and Urban Development (HUD) Emergency Solutions Grants (“ESG”) Program
Account Code Line: 2025 Budget/Business Unit: NW051; Dept. ID: G25; Div./Project: M25S0; Activity A; Account# 72030; Budget Ref. B2025: $50,224.00; NW051-G19 - 2H9S0-A: 72030-B2019, $991.00; NW051-G19-2H9S0-A: 71280-B2019, $0.78; NW051-G20-2H211-A:71280-B2020, $0.77; NW051-G21-2H21N-A: 72030-B2021, $15,324.71; NW051-G21-2H21U-A: 72030-B2021, $33,215.24;
Contract Period: January 1, 2025 through December 31, 2025
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X) Fair & Open ( ) No Reportable Contributions (X) RFP ( ) RFQ
( ) Private Sale (X) Grant (X) Sub-recipient ( ) N/A
Additional Information:
Funds accepted by Resolution 7R1-g adopted on January 8, 2025 (ESG Grant E24MC340111).
Budget Insertion by Resolution 7R1-b(s) adopted on January 14, 2025
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WHEREAS, pursuant to Resolution 7R1-b(s) adopted on January 8, 2025, the Municipal Council authorized the Mayor of the City of Newark and/or his designee, the Business Administrator, to submit the 2024 One Year Action Plan for Program Year 2024-2025 to the United States Department of Housing and Urban Development (“HUD”), which contained requests for funds from four (4) grant programs: 1) Community Development Block Grant (“CDBG”), $6,903,166.00; 2) Emergency Solutions Grants (“ESG”) $602,188.00; 3) Home Investment Partnerships (“HOME”), $2,794,733.46; and 4) Housing Opportunities for People with AIDS (“HOPWA”) $5,894,807.00 (on behalf of Newark and the Eligible Metropolitan Area); and were further authorized to accept these grant funds and enter into a grant agreement with HUD for these funds, with no municipal funds required; and
WHEREAS, pursuant to State Local Public Contracts Law, N.J.S.A. 40A:11-4.1(b)(2), the competitive contracting process may be used for the operation, management or administration of social service programs; and
WHEREAS, pursuant to the Fair and Open Process of State Pay-to-Play Law, N.J.S.A. 19:44A-20.5, the City of Newark (hereinafter, “City”) publicly advertised a Request for Proposal (RFP) for emergency shelter services, homelessness prevention, and/or rapid rehousing with all such proposals due on October 28, 2024; and
WHEREAS, the Municipal Council previously authorized the use of competitive contracting for processing these HUD Entitlement Programs and authorized said procedure for future use; and
WHEREAS, the proposal received from Urban League of Essex County, 508 Central Avenue, Newark, New Jersey 07107 (hereinafter referred to as “Sub-Recipient”), was one of the most advantageous to the City of Newark based on experience and all other criteria listed in the RFP; and
WHEREAS, the Department of Health and Community Wellness desires to enter into a contract with the Sub-Recipient, for the purpose of providing emergency shelter services to the homeless and those at risk of being homeless in the City for the contract period January 1, 2025 through December 31, 2025, for a total contract amount not to exceed One Hundred Twenty-Five Thousand Dollars and Zero Cents ($125,000.00); and
WHEREAS, the Contract is being awarded to the Sub-Recipient is in compliance with the State Local Public Contracts Law, N.J.S.A. 40A:11-4.1(b)(2), and/or N.J.S.A. 40A:11-5 as well as the Federal Emergency Solutions Grants Program Regulations, 24 CFR 576 et seq.; and
WHEREAS, the Contract is being awarded pursuant to the Fair and Open Procedures of State Pay-to-Play Law (N.J.S.A. 19:44A-20.5 et seq.) and is in compliance with the City’s Ordinance on Pay-to-Play, reporting requirements are only applicable to business entities as defined therein and do not include non-profit organizations, and as a non-profit organization, Sub-recipient, is therefore not required to submit certain disclosure statements.
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NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, the Director of the Department of Health and Community Wellness, are authorized to enter into and execute a contract with Urban League of Essex County, 508 Central Avenue Newark, New Jersey 07107, to provide emergency shelter services to the homeless and those at risk of being homeless in the City as further described in the “Scope of Services” (attached hereto and made a part hereof) for the period of January 1, 2025 through December 31, 2025.
2. The Municipal Council ratifies this contract from January 1, 2025, through the date of adoption of this authorizing resolution.
3. The total compensation to be paid pursuant to said contract shall not exceed One Hundred Twenty-Five Thousand Dollars and Zero Cents ($125,000.00), which shall be paid for from Emergency Solutions Grant Funding (“ESG Funding”).
4. The terms of the contract may only be waived or amended in writing and signed by the parties duly authorized to execute this contract, subject to the approval of the Municipal Council by resolution. The term of this contract may be extended for up to two (2) six (6) month periods, provided that any such extension is at no additional cost to the City, the services are being performed in an effective and efficient manner, and is in a writing signed by both parties.
5. The Municipal Council ratifies the use of competitive contracting for processing and awarding Housing and Urban Development Entitlement Programs from September 30, 2024, to the date of adoption of this authorizing Resolution and authorizes said use in the future.
6. This contract is being awarded pursuant to the Emergency Solutions Grants Program, 24 CFR 576 et seq., and is in compliance with the fair and open procedures of the State Pay-to-Play Law, N.J.S.A. 19:44A-20.5, Local Public Contracts Law -- including but not limited to N.J.S.A. 40A:11-4.1(b)(2) and/or N.J.S.A. 40A;11-5. .
7. Attached hereto are Certifications of Funds from the Municipal Comptroller of the City of Newark, which states that there are sufficient funds for the purpose set forth hereinabove: : 2025 Budget/NW051; Dept. ID G25; Project M25S0; Activity A; Account# 72030; Budget Ref. B2025, $50,224.00; NW051-G19 - 2H9S0-A 72030-B2019, $991.00; NW051-G19-2H9S0-A 71280-B2019, $0.78; NW051-G20-2H211-A_71280-B2020, $0.77; NW051-G21-2H21N-A 72030-B2021, $15,324.71; NW051-G21-2H21U-A 72030-B2021, $33,215.24; NW051-G23-M23D0-A 72030-B2023, $25,243.50;
8. The Director of the Department of Health and Community Wellnessshall file the fully executed copy of said contract with the Office of the City Clerk and said contract shall be made available for public inspection.
STATEMENT
This Resolution ratifies and authorizes the actions taken by the Mayor of the City of Newark and/or his designee, the Director of Health and Community Wellness, to enter into and execute a contract with Urban League of Essex County, 508 Central Avenue Newark, New Jersey 07107, utilizing Emergency Solutions Grant funding, for the provision of emergency shelter services to the homeless and those at risk of being homeless in the City of Newark, for the period January 1, 2025, through December 31, 2025, in an amount not to exceed $125,000.00.