Title
Dept/Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Armed Security Guards
Entity Name: Unique Security & Consulting Services, LLC.
Address: 500 Paterson Plank Road, Union City, New Jersey 07087
Contract Amount: Not to exceed $9,814,560.00
Funding Source: 2025 Budget / Department of Public Safety, Division of Police / NW011-200-2001-71630-B2025 / Department of Surveillance and Prevention WIC NW051-G24-H240D-71630-B2024
Contract Period: For a period not to exceed twenty-four (24) consecutive months commencing upon contract execution
Contract Basis: (X) Bid ( ) State Vendor ( ) Professional Services ( ) EUS( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This contract will provide surveillance and protection of the interior and exterior of authorized City locations.
body
WHEREAS, on May 14, 2025, the City of Newark, through its Purchasing Agent, QPA, advertised for bids from contractors to provide surveillance and protection of the interior and exterior of authorized City locations (Armed Security Guards) for the Department of Public Safety, Division of Police, and the Department of Surveillance and Prevention Division WIC, as described in the attached bid proposal; and WHEREAS, the Division of Central Purchasing also published the bid package on the City of Newark’s website to provide broader access and download capability to potential bidders; and
WHEREAS, on June 5, 2025, eight (8) bids were received in response to this advertisement; and
WHEREAS, on June 10, 2025, and again on August 6, 2025, the referenced departments recommended that a single award be made to Unique Security & Consulting Services LLC, 500 Paterson Plank Road, Union City, New Jersey 07087, as the lowest responsive and responsible bidder; and
WHEREAS, the Purchasing Agent concurs with the recommendation from both departments that a single award be made to Unique Security & Consulting Services LLC; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding its bid prices for consideration until such time as an award is made, as permitted by law; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meet the requirements of the Fair and Open process;
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark, and/or his designee, the Business Administrator, and the Purchasing Agent are hereby authorized to enter into and execute a contract with Unique Security & Consulting Services LLC, 500 Paterson Plank Road, Union City, New Jersey 07087, to provide surveillance and protection of the interior and exterior of authorized City locations (Armed Security Guards) for the City’s Department of Public Safety, Division of Police, and the Department of Surveillance and Prevention Division WIC. The bid was received on the advertised due date and determined to be the lowest responsive and responsible bid, in accordance with the bid specifications. The term of the contract shall be twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15, commencing upon contract execution, at a cost not to exceed Nine Million Eight Hundred Fourteen Thousand Five Hundred Sixty Dollars and Zero Cents ($9,814,560.00).
2. There shall be no amendment or change to this Resolution without the approval of the Municipal Council.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.
4. This is an open-ended contract to be used as needed during its term. For any expenditures against it, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from the following account codes: 2025 Budget / Department of Public Safety, Division of Police Funding Source: NW011-200-2001-71630-B2025 and Department of Surveillance and Prevention Division WIC NW051-G24-H240D-71630-B2024. This contract shall not exceed Nine Million Eight Hundred Fourteen Thousand Five Hundred Sixty Dollars and Zero Cents ($9,814,560.00).
5. The Purchasing Agent, QPA, shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
6. If required by State law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark, and/or his designee, the Business Administrator, and the Purchasing Agent to enter into and execute a contract with Unique Security & Consulting Services LLC, 500 Paterson Plank Road, Union City, New Jersey 07087, to provide surveillance and protection of the interior and exterior of authorized City locations (Armed Security Guards) for the City’s Department of Public Safety, Division of Police, and the Department of Surveillance and Prevention Division WIC at a cost not to exceed $9,814,560.00, for a period not to exceed twenty-four (24) consecutive months, commencing upon contract execution..