Title
Dept/ Agency: Engineering
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract
Purpose: Annual Pothole Repairs
Entity Name: Granada Construction Corporation
Entity Address: 147 Thomas Street, Newark, New Jersey 07114
Contract Amount: $528,750.00
Funding Source: Budget & Capital
Contract Period: 365 consecutive calendar days from the issue of a "Notice to Proceed"
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids Solicited:
Bids Received: Four (4)
Bids Rejected: Four (4)
Bids Received: Five (5)
Bids Rejected: One (1)
Invitation: Director of Engineering, May 20, 2014
body
WHEREAS, the Division of Traffic and Signals, Department of Engineering, City of Newark, advertised for receipt of bids on February 4, 2014, for Contract No. 02-2014, Annual Pothole Repairs; and
WHEREAS, on March 5, 2014, four (4) bids were received for Contract No. 02-2014, Annual Pothole Repairs, in accordance with the Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq.; and
WHEREAS, the bids were rejected because the bid specifications for Contract No. 02-2014, Annual Pothole Repairs were defective and required revision; and
WHEREAS, on March 12, 2014, the City of Newark advertised for receipt of bids for Contract No. 02-2014(R), Annual Pothole Repairs; and
WHEREAS, on April 2, 2014, five (5) bids were received for Contract No. 02-2014(R), Annual Pothole Repairs, in accordance with the Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq.; and
WHEREAS, the lowest numerical bidder, Your Way Construction was rejected because it was materially defective, i.e., it failed to produce proof of awarding contract dollars to minority and women owned businesses; and
WHEREAS, after a review of the bids received, the Director of the Department of Engineering recommends the award of Contract No. 02-2014(R), Annual Pothole Repairs to the lowest responsible bidder, Granada Construction Corporation, 147 Thomas Street, Newark, New Jersey 07114, in the amount not to exceed $528,750.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee and the Director of the Department of Engineering are hereby authorized on behalf of the City of Newark to accept the bid proposal submitted by the lowest responsible bidder, Granada Construction Corporation, 147 Thomas Street, Newark, New Jersey 07114, and execute Contract No. 02-2014(R), Annual Pothole Repairs, in the amount not to exceed $528,750.00.
2. Attached hereto are three Certifications of Funds issued by the Acting Chief Financial Officer, City of Newark, which cumulatively state that there are available sufficient legally appropriated funds in the amount of $528,750.00, for the purpose set forth hereinabove. A copy of the Certification of Funds shall be filed in the Office of the City Clerk by the Director of the Department of Engineering together with this resolution.
3. A fully executed copy of this contract shall be filed in the Office of the City Clerk by the Director of the Department of Engineering.
4. No amendments or modifications to this contract are allowed without prior Municipal Council approval.
5. This contract is to be completed within a period of 365 consecutive calendar days from the issuance of a formal "Notice to Proceed" by the Director of the Department of Engineering.
6. The public bidding process under New Jersey Local Public Contracts Law, N.J.S.A. 40:A:11-1, et seq., complies with the Fair and Open Process of the State of New Jersey Local Unit Pay-to-Play Law, N.J.S.A. 19:44A-20.5, et seq.
7. Funds for this contract in the amount of $528,750.00 are provided from:
$379,762.59
Fund 011, Department 110, Division 1107, Account 71930, Budget Year B2014
$36,194.68
Fund 045, Department 007, Project 07B00, Account 94710, Budget Year B2007
$112,792.73
Fund 027, Department A13, Project EW310, Account 72090, Budget Year B2013.
STATEMENT
This Resolution awards and authorizes the Department of Engineering to execute Contract No. 02-2014(R), Annual Pothole Repairs, to the lowest responsible bidder, Granada Construction Corporation, 147 Thomas Street, Newark, New Jersey 07114, for an amount not to exceed $528,750.00, to be completed within a period of 365 consecutive calendar days from the issuance of a formal "Notice to Proceed" by the Director of the Department of Engineering.