Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) # 69835, 69834, 69832, 69830
Purpose: Emergency Radio/Telephone Systems (911 Dispatch, etc.) Including Accessories
Entity Name(s)/Address(s): - See below
Contract Amount: $750,000.00
Funding Source: City of Newark Budget/Police Department, Grants from SHSP/UASI (HSGP)
Contract Period: Upon Authorization By Municipal Council - January 31, 2013, inclusive of extensions
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
1) Amcom Software Inc/ACH-Electronic Payments/ 10400 Yellow Circle Drive, Ste. 100, Eden Prairie, MN 55343
2) Gold Type Business Machines Inc, 351 Paterson Ave/East Rutherford, NJ 07073
3) Nice Systems/ 301 Route 17 North, 10th Fl, Rutherford, NJ 07070
4) Office Business Systems Holding, Office Business Systems/ 600 M Ryerson Road, Lincoln Park, NJ 07035
Additional Information:
Invitation: Central Purchasing Agent, July 2, 2012
body
WHEREAS, the City of Newark through its Purchasing Director wishes to utilize the Emergency Radio/Telephone Systems (911 Dispatch, Etc.) Including Accessories contract, to purchase products or services from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods and services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A: 11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items and services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing program participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the City wishes to utilize this contract for the purchase of Emergency Radio/Telephone Systems (911 Dispatch, Etc.) Including Accessories, with the following vendors commencing adoption of this resolution to January 31, 2013, inclusive of any subsequent extensions to the term of the contract.
# 69835 Amcom Software Inc., ACH-Electronic Payments, 10400 Yellow Circle Drive, Ste. 100, Eden Prairie, MN 55343
# 69834 Gold Type Business Machines Inc., 351 Paterson Ave., East Rutherford, NJ 07073
# 69832 Nice Systems, 301 Route 17 North, 10th Fl., Rutherford, NJ 07070
( Including Authorized Dealer/Distributors)
# 69830 Office Business Systems Holding, Office Business Systems, 600 M. Ryerson Rd., Lincoln Park, NJ 07035
WHEREAS, the Purchasing Director recommends the utilization of these State contract awards on the grounds that they provide Emergency Radio/Telephone Systems (911 Dispatch, Etc.) Including Accessories, according to specifications required by the City of Newark; and
WHEREAS, the total cost for the purchase of Emergency Radio/Telephone Systems (911 Dispatch, Etc.) Including Accessories, is expected not to exceed $750,000.00 for all vendors; and
WHEREAS, usage of this contract provides Amcom 911 system upgrades, automatic license plate recognition applications, InfoCOP maintenance services, digital recording system support and related services required by the Police Department's MIS Unit in it's support, maintenance and upgrades of daily police operations; and
WHEREAS, the Chief Financial Officer will certify the availability of funds before orders are placed.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Purchasing Director is hereby authorized to utilize contract # 69835 Amcom Software Inc.; #69834 Gold Type Business Machines, Inc.; #69832 Nice Systems; and #69830 Office Business Systems Holding, Office Business Systems, to provide EMERGENCY RADIO/TELEPHONE SYSTEMS (911 DISPATCH, ETC.) INCLUDING ACCESSORIES, for the period commencing from the adoption of this resolution to January 31, 2013, inclusive of any subsequent extensions to the term of this state contract.
2. There shall be no amendment of this resolution without the approval of the Municipal Council.
3. There shall be no advance payment on this State contract in accordance with N.J.S.A. 40A: 5-16. Funds for these expenditures are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(c).
4. This contract is awarded as an open-ended contract pursuant to N.J.A.C. 5:30-5.5(d) (2). Certification of the Availability of Funds shall be executed by purchase order; each time an order is placed and charged against this contract. This contract shall not exceed $750,000.00 inclusive of subsequent extensions to the term of contract by the state.
5. This contract complies with Local Pay- to- Play, N.J.S.A. 19:44A-20.5 as a state contract award and constitutes a fair and open procedure.
6. The Purchasing Director shall forthwith file a duly executed copy of the contract in the Office of the City Clerk.
7. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT OF INTENT:
This Resolution authorizes usage of a State contract awards to Amcom Software Inc., Gold Type Business Machines, Inc., Nice Systems and Office Business Systems Holding, Office Business Systems, to provide for the purchase of Emergency Radio/Telephone Systems (911 Dispatch, Etc.), Including Accessories, for the period commencing from the adoption of this Resolution to January 31, 2013, inclusive of any subsequent extensions to the term, at a cost not to exceed $750,000.00, for four vendors.