Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying ( X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) M0002 Facilities Maintenance, Repair and Operations (MRO) and Industrial Supplies #25-FLEET-96861, 25-COMG-96978, 25-FLEET-97674, 25-COMG-97666, 25-COMG-97677 and 25-COMG-97678 and authorized distributors
Purpose: To acquire Facilities Maintenance, Repair, and Operations (MRO) and Industrial Supplies
Entity Name(s)/Address(s):
1. Grainger, 1001 Hadley Road, South Plainfield, New Jersey, 07080
2. MSC Industrial Supply Co., Inc., 105 Newfield Ave., Edison, New Jersey, 08837
3. Fastenal, 50 South Center Street, Orange, New Jersey, 07004
Contract Amount: Not to Exceed $300,000.00
Funding Source: 2025 Budget/Department of Water and Sewer Utilities/NW037-750-7502-83730-B2025, NW037-750-7502-83850-B2025, NW037-750-7502-83870-B2025 and NW038-8000-8003-83740-B2025
Contract Period: Upon Municipal Council approval through August 31, 2026, inclusive of any extensions by the State
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This State Contract will provide Facilities Maintenance, Repair and Operations (MRO), and Industrial Supplies for the Department of Water and Sewer Utilities.
body
WHEREAS, N.J.S.A. 40A:11-12 authorizes local contracting units to acquire goods and services without advertising for bids when the same are purchased under any contract entered into by the Division of Purchase and Property in the Department of the Treasury, on behalf of the State of New Jersey; and
WHEREAS, the Purchasing Agent of the City does not object to the formal request from the Department of Water and Sewer Utilities to utilize State Contract M0002 Facilities Maintenance, Repair and Operations (MRO), and Industrial Supplies #25-FLEET-96861, 25-COMG-96978, 25-FLEET-97674, 25-COMG-97666, 25-COMG-97677 and 25-COMG-97678 to permit agreements with the vendors/distributors listed below to provide the specified services:
1. Grainger, 1001 Hadley Road, South Plainfield, New Jersey, 07080,
2. MSC Industrial Supply Co., Inc., 105 Newfield Ave., Edison, New Jersey, 08837,
3. Fastenal, 50 South Center Street, Orange, New Jersey, 07004
WHEREAS, N.J.A.C. 5:34-7.29 mandates that the terms and conditions of said purchases, including pricing and payment, be binding on the local contracting unit and the vendor and that the identifier NJCP-1 be used by all contracting units purchasing under the Division of Purchase and Property's Cooperative Purchasing Program; and
WHEREAS, funding for said purchase is encumbered under the Department of Water and Sewer Utilities account codes NW037-750-7502-83730-B2025, NW037-750-7502-83850-B2025, NW037-750-7502-83870-B2025 and NW038-8000-8003-83740-B2025.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40:11-12 and N.J.A.C. 5:34-7.29, the Mayor and/or his designees, the Business Administrator or the Purchasing Agent, are hereby authorized to utilize State Contract M0002 Facilities Maintenance, Repair and Operations (MRO), and Industrial Supplies #25-FLEET-96861, 25-COMG-96978, 25-FLEET-97674, 25-COMG-97666, 25-COMG-97677 and 25-COMG-97678 to permit agreements with Grainger, 1001 Hadley Road, South Plainfield, New Jersey 07080, MSC Industrial Supply Co., Inc., 105 Newfield Ave., Edison, New Jersey, 08837, Fastenal, 50 South Center Street, Orange, New Jersey 07004, for provision of these services to the Department of Water and Sewer Utilities.
2. The contract authorized by this Resolution shall be for the period commencing upon Municipal Council approval through August 31, 2026, inclusive of any extensions by the State.
3. The terms and conditions of all purchases hereunder shall be in accordance with the relevant State Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable.
4. This contract shall not exceed Three Hundred Thousand Dollars and Zero Cents ($300,000.00). It is being awarded as an open-ended contract pursuant to N.J.A.C. 5:30-5.5(d)(2). A Certification of the Availability of Funds shall be executed each time a purchase order is placed and charged against the following Funding Sources: NW037-750-7502-83730-B2025, NW037-750-7502-83850-B2025, NW037-750-7502-83870-B2025 and NW038-8000-8003-83740-B2025.
5. There shall be no amendments to this Resolution without the approval of the Municipal Council.
6. There shall be no advance payment of this State Contract in accordance with N.J.S.A. 40A:5-16.
7. This contract complies with N.J.S.A. 19:44A-20.5 and the City of Newark’s Pay-to-Play ordinance and, as a purchase pursuant to a state contract award, constitutes a fair and open procedure.
8. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk.
STATEMENT
This Resolution authorizes the Mayor and/or his designees, the Business Administrator or the Purchasing Agent to utilize State Contract(s) M0002 Facilities Maintenance, Repair and Operations (MRO), and Industrial Supplies #25-FLEET-96861, 25-COMG-96978, 25-FLEET-97674, 25-COMG-97666, 25-COMG-97677 and 25-COMG-97678 to permit agreements with Grainger, 1001 Hadley Road, South Plainfield, New Jersey 07080, MSC Industrial Supply Co, Inc., 105 Newfield Ave., Edison, New Jersey, 08837, Fastenal, 50 South Center Street, Orange, New Jersey 07004 for provision of the specified services to the Department of Water and Sewer Utilities at an amount not to exceed Three Hundred Thousand Dollars and Zero Cents ($300,000.00), for the period commencing upon Municipal Council approval through August 31, 2026, inclusive of any extensions by the State.