Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) #T3043, Blanket PO #41779
Purpose: To purchase Aircraft Maintenance Parts and Services.
Entity Name(s)/Address(s): Sterling Helicopter, 1226 River Road, Croydon, Pennsylvania 19021
Contract Amount: Not to exceed $900,000.00
Funding Source: 2022 Budget/Department of Public Safety, Division of Police/NW011-190-1902-838330-B2022
Contract Period: Upon Municipal Council approval through February 28, 2023, inclusive of any extensions by the State
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract will provide Aircraft Maintenance Parts and Services for the Department of Public Safety, Division of Police.
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WHEREAS, the City of Newark (the “City”), through its Qualified Purchasing Agent, wishes to utilize State Contract #T3043, Blanket PO # 41779, Aircraft Maintenance Parts and Services for the Department of Public Safety Division of Police from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.S.A. 5:34-7.29; and
WHEREAS, the purchase of goods/services by local contracting units are authorized by Local Public Contracts Law, N.J.S.A. 40A:11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State Contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State Contracts, including Purchase Orders, delivery compliance and payments; and
WHEREAS, the City wishes to utilize State Contract #T3043, Aircraft Maintenance Parts and Services, awarded to Sterling Helicopter, 1226 River Road, Croydon, Pennsylvania 19021, under blanket PO #41779, for the Department of Public Safety Division of Police, upon approval of this Resolution by the Municipal Council, through February 28, 2023, inclusive of any extensions by the State; and
WHEREAS, the Qualified Purchasing Agent recommends the utilization of State Contract #T3043 Aircraft Maintenance Parts and Services, under Contract # 41779 to purchase Aircraft Maintenance Parts and Services for the Department of Public Safety, Division of Police; and
WHEREAS, usage of this contract will provide Aircraft Maintenance Parts and Services four for the Department of Public Safety Division of Police at a cost not to exceed Nine Hundred Thousand Dollars and Zero Cents ($900,000.00).
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq. and N.J.A.C. 5:34-7.29, the Mayor and/or his designee, the Business Administrator or the Qualified Purchasing Agent, is authorized to utilize State Contract #T3043, Aircraft Maintenance Parts and Services, under Blanket PO # 41779, awarded to: Sterling Helicopter, 1226 River Road, Croydon, Pennsylvania 19021, to purchase Aircraft Maintenance Parts and Services, for the Department of Public Safety, Division of Police, for the period commencing upon approval of this Resolution by the Municipal Council through February 28, 2023, inclusive of any extensions by the State.
2. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant State Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable, as contained in the State Contract documentations and agreements.
3. There shall be no amendments to this resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this State Contract in accordance with N.J.S.A. 40A:5-16.
5. Funds for the purchase of Aircraft Maintenance Parts and Services, for the Department of Public Safety, Division of Police, are encumbered from Funding Source NW011-190-1902-838330-B2022. This contract shall not exceed Nine Hundred Thousand Dollars and Zero Cents ($900,000.00).
6. This contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State Contract award and constitutes a Fair and Open Procedure.
7. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
8. If required by State law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller, no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark, and/or his designee, the Business Administrator, and/or the Qualified Purchasing Agent to utilize State Contract T3043, Blanket PO # 41779, awarded to Sterling Helicopter, 1226 River Road, Croydon, Pennsylvania 19021, to purchase Aircraft Maintenance Parts and Services, for the Department of Public Safety, Division of Police, for the period commencing upon approval of this Resolution by the Municipal Council through February 28, 2023, inclusive of any extensions by the State, at a cost not to exceed $900,000.00.