Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( x ) Ratifying ( x ) Authorizing ( ) Amending
Type of Service: Extension of Emergency Contract #E2016-12
Purpose: Street Sweeping Services (South, North, East, Central)
Entity Name: Dejana Industries, Inc.
Entity Address: 30 Sagamore Hill Drive, Port Washington, New York 11050
Contract Amount: $150,000.00 a month for seven (7) months for a total of $1,050,000.00
Funding Source: City of Newark Budget/ Department of Public Works, Division of Sanitation, Account Code Line: NW011- 71950
Contract Period: October 1, 2016 to April 30, 2017; or until a contract is awarded, but in no event beyond June 30, 2017, unless authorized by the Municipal Council
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( X ) n/a
Additional Information:
body
WHEREAS, the Department of Public Works (DPW), formerly known as the Department of Neighborhood and Recreational Services, requests an extension of the emergency contract with Dejana Industries Inc., 30 Sagamore Hill Drive, Port Washington, NY 11050, to continue providing street sweeping services; and
WHEREAS, the DPW was desirous of bringing the street sweeping services in house, by purchasing additional equipment, however, the Municipal Council failed to adopt the resolution and accordingly, DPW was required to seek street sweeping services from outside vendors; and
WHEREAS, the DPW and the Division of Central Purchasing are working to draft the specifications for street sweeping services and plan to advertise for the services in February 2017; and
WHEREAS, the areas of street sweeping will include the following wards: South, North, East, and Central; and
WHEREAS, it is imperative that the City sweep the streets not doing so will promote unsanitary living conditions and filthy streets, affecting the health, safety, and welfare of the citizens of Newark; and
WHEREAS, the cost for street sweeping is $150,000.00 monthly, for seven (7) months totaling $1,050,000.00; and
WHEREAS, pursuant to N.J.A.C 5:34-6.1(a), notwithstanding a good faith effort by the contracting unit to award a contract, the need has arisen for an emergency contract for street sweeping, all wards; and
WHEREAS, City Ordinance 6PSF-e 040611, Article 2:5-13.2(E)(1)(b), (c) states that Emergency Contracts shall not be for a period in excess of 90 days and no extensions of emergency contracts shall be permitted without authorization by the Municipal Council by resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor, and/or his designee the Business Administrator and/or the Director of the Department of Public Works, formerly known as the Director of Neighborhood and Recreational Services, are hereby authorized to execute an extension of Emergency Contract # E2016-12 with Dejana Industries, Inc., 30 Sagamore Hill Drive, Port Washington, New York 11050, to continue providing street sweeping services, for all aforementioned wards: South, North, East, and Central at a cost not to exceed $1,050,000.00, from October 1, 2016 through April 30, 2017, or until a new contract is in place, but in no event beyond June 30, 2017, unless authorized by the Municipal Council.
2. This extension will allow the continuation of contract E2016-12, which was authorized for three months from July 1, 2016, through September 30, 2016.
3. The contract extension is ratified from October 1, 2016 to the date of adoption of this resolution.
4. Funds for this service will be paid from NW011, Department 060, Division 0605, Account 71950 and fiscal year B2017.
5. A copy of said contract shall be filed with the Office of the City Clerk by the Business Administrator for the City of Newark.
STATEMENT
This resolution ratifies and authorizes the Mayor and/or his designee, the Business Administrator and/or the Director of the Department of Public Works, formerly known as the Director of Neighborhood and Recreational Services, to extend contract # E2016-12 for seven (7) months from October 1, 2016, to April 30, 2017, or until a new contract is in place, but in no event beyond June 30, 2017, unless authorized by the Municipal Council or until, such time as a new contract is awarded the emergency contract with Dejana Industries Inc., 30 Sagamore Hill Drive, Port Washington, New York 11050 to provide street sweeping services, in the amount not to exceed $1,050,000.00 from October 1, 2016 through April 30, 2017, but in no event beyond June 30, 2017, unless authorized by the Municipal Council.