Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Video Detection Systems, Traffic
Description: Traffic Signal System Repair & Maintenance Material
Entity Name(s)/Address(s): 1) Intelligent Traffic Supply Products, LLC, 3005 Hadley Road, Suite #5, South Plainfield, New Jersey 07080, 2) Signal Control Products, Inc., 199 Evans Way, Branchburg, New Jersey 08876
Contract Amount: Amount not to exceed $100,000.00
Funding Source: City of Newark Budget/Department of Engineering, Division of Traffic and Signals
Account Code Line: 83750,
Budget Code: NW 011-110-1107
Contract Period: To be established for a period not exceeding two years
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
Additional Information:
Bids solicited: Three (3)
Bids received: Two (2)
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WHEREAS, on July 21, 2015 the City of Newark, through its Purchasing Director, advertised to solicit bids for contractor(s) to provide, Video Detection Systems, Traffic to the Department of Engineering, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed three (3) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on August 6, 2015, two (2) bids were received in response to this advertisement; and
WHEREAS, the Department of Engineering, Division of Traffic and Signals, recommends that an award be made to Intelligent Traffic Supply Products, LLC, and Signal Control Products, Inc., the only responsive responsible bidders; and
WHEREAS, the Purchasing Director concurs with the recommendation of an award being made to Intelligent Traffic Supply Products, LLC and Signal Control Products, Inc., the only responsive responsible bidders; and
WHEREAS, pursuant to N.J.S.A.40A:11-24, the selected responsible bidders consented to hold their prices until such time as an award is made; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Director, are hereby authorized to enter into a contract with two vendors to provide Video Detection Systems, Traffic, to the City as follows: Intelligent Traffic Supply Products, LLC, 3005 Hadley Road, Suite #5, South Plainfield, New Jersey 07080, to provide line item #1 (Video Detection System, Type 1, Separate) for years one and two of the contract; and, Signal Control Products, Inc., 199 Evans Way, Branchburg, New Jersey 08876, to provide line item #2 (Video Detection System, Type 2, Embedded) for years one and two of the contract. These bids were received on the advertised due date and determined to be the only responsive, responsible bidders, in accordance with the bid specifications. The contract term will be established for two (2) years, pursuant to N.J.S.A.40A:11-3.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2015 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed under Account Code Line 83750, covering the amount of the order. This contract shall not exceed $100,000.00 for two (2) years.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Purchasing Director.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Purchasing Director, to enter into a contract with two vendors to provide Video Detection Systems, Traffic to the City as follows: Intelligent Traffic Supply Products, LLC, 3005 Hadley Road, Suite #5, South Plainfield, New Jersey 07080, to provide line item #1 (Video Detection System, Type 1, Separate) for years one and year two of the contract; and, Signal Control Products, Inc., 199 Evans Way, Branchburg, New Jersey 08876, to provide line item #2 (Video Detection System, Type 2, Embedded) for years one and two of the contract. The contract term will be established for two (2) years, at a cost not to exceed $100,000.00 for two (2) years for two (2) vendors.