Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: (X ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) #T2989 Communication Wiring Services
Purpose: Second Amendment to State Contract for communication wiring services.
Entity Name(s)/Address(s): Millennium Communications Group, Inc., 11 Melanie Lane, Suite 13, East Hanover, New Jersey 07936
Contract Amount: Not to exceed $1,100,000.00
Funding Source: 2021 Budget/Department of Administration, Office of Information Technology NW045-21A-21A03-97410-B2021; NW011-030-0306-71420-B2021; NW011-030-0306-71440-B2021; NW011-030-0306-94210-B2021; NW051-G21-ARPF0-94710-B2021; and NW051-G21-ARP40-94710-B2021
Contract Period: March 20, 2021 through March 19, 2022, inclusive of any extension by the State
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Resolution 7R1-s adopted on December 16, 2015, award a contract in an amount not to exceed $300,000.00, upon approval by the Municipal Council - March 20, 2015 through March 19, 2020, inclusive of any extensions by the State.
The First Amendment increased the contract amount by $500,000.00 for a new total contract amount not to exceed $800,000.00 through March 19, 2020, inclusive of any extensions by the State.
The Second Amendment increased the contract amount by $300,000.00 for a new total contract amount not to exceed $1,100,000.00, for the period of March 20, 2021 through March 19, 2022, inclusive of any extension by the State.
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WHEREAS, Resolution 7R1-(s) adopted on December 16, 2015 authorized utilization of the State Contract #T-2989 to provide Communications Wiring Services, to the City of Newark (the “City”), from March 20, 2015 through March 19, 2020, inclusive of any extensions to the State Contract, for an amount not to exceed Three Hundred Thousand Dollars and Zero Cents ($300,000.00); and
WHEREAS, Resolution 7R1-d adopted on January 10, 2018 authorized the increase of the contract amount not to exceed Eight Hundred Thousand Dollars and Zero Cents ($800,000.00); and
WHEREAS, the City through its Purchasing Agent, QPA, wishes to continue utilizing the State’s Communications Wiring Services, multi-source Term Contract, No. T-2989, to purchase products or services from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the user agency, the Department of Administration’s Division of Information Technology (OIT) seeks to amend the contract to increase the total not to exceed amount by Three Hundred Thousand Dollars and Zero Cents ($300,000.00) for a total contract amount not to exceed One Million One Hundred Thousand Dollars and Zero Cents ($1,100,000.00) and amend funding sources.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq. and N.J.A.C. 5:34-7.29, the Purchasing Agent is authorized to utilize State Contract #T2989, Communication Wiring Services, which includes contract #88740 awarded to Millennium Communications Group, 11 Melanie Lane, Suite 13, East Hanover, New Jersey 07936, to purchase communication wiring services for the Office of Information Technology, for the period commencing upon approval of this Resolution by the Municipal Council through March 19, 2022, inclusive of extensions by the State.
2. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant State Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable, as contained in the State Contract documentations and agreements.
3. There shall be no amendments to this resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this State Contract in accordance with N.J.S.A. 40A:5-16.
5. Pursuant to N.J.A.C. 5:30-5.5, attached hereto is Comptroller’s partial certification which states that funds in the amount of Five Thousand Dollars and Zero Cents ($5,000.00) are available for the purchase from: Funding Source 2021 Budget/Office of Information Technology NW045-21A-21A03-97410-B2021; NW011-030-0306-71420-B2021; NW011-030-0306-71440-B2021; NW011-030-0306-94210-B2021; NW051-G21-ARPF0-94710-B2021; and NW051-G21-ARP40-94710-B2021. This contract shall not exceed One Million One Hundred Thousand Dollars and Zero Cents ($1,100,000.00).
6. Pursuant to N.J.S.A. 27:25-17, any and all debts, expenses or obligations incurred by the City shall be payable only from funds available to the City of Newark, and no liability or obligation shall be incurred by the City of Newark beyond the extent to which monies are available. This contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State Contract award and constitutes a Fair and Open Procedure.
7. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
8. If required by state law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, the Business Administrator, to amend the total contract amount of the State Contract #T-2989, which includes contract #88740 awarded to Millennium Communications Group, 11 Melanie Lane, Suite 13, East Hanover, New Jersey 07936 to provide Communications Wiring Services to the City of Newark, by increasing the total value of the contract by $300,000.00 for a total contract amount not to exceed $1,100,000.00 upon approval by the Municipal Council through March 19, 2022, inclusive of extensions by the State.